Nelson City Council Minutes – 15,16 and 17 May 2018

 

 

Minutes of a meeting of the Nelson City Council to Deliberate on the Long Term Plan 2018 – 2028; Waimea Dam Consultation and Development Contributions Policy

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Tuesday 15 May 2018, commencing at 1.30pm  

 

Present:              Her Worship the Mayor R Reese (Chairperson), Councillors L Acland, I Barker, M Courtney, B Dahlberg, K Fulton, M Lawrey, P Matheson, B McGurk, G Noonan, M Rutledge, T Skinner and S Walker

In Attendance:   Chief Executive (P Dougherty), Group Manager Infrastructure (A Louverdis), Group Manager Environmental Management (C Barton), Acting Group Manager Community Services (R Ball), Group Manager Corporate Services (N Harrison), Acting Group Manager Strategy and Communications (N McDonald) Team and Governance Adviser (J Brandt)

Apologies :          Nil

Opening Prayer

Councillor Skinner gave the opening prayer.

1.       Apologies

2.       Confirmation of Order of Business

Her Worship the Mayor R Reese noted that reports would not be taken as read but that officers would take Elected Members through each report. She advised all decisions would be made in principle, and that at the end there would be an omnibus process to adopt resolutions.

It was further noted that the Public Excluded session would need to commence at 4p.m. on Tuesday, 15 May 2018 due to an external party joining by audio link.

 

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

 

4        Confirmation of Minutes

4.1

7 May 2018

 

Resolved CL/2018/074

That the Council

Confirms the minutes of the meeting of the Council, held on 7 May 2018, as a true and correct record.

Barker/Dahlberg                                                                         Carried

5.       Deliberations on the Long Term Plan 2018-28 Consultation Document and Concurrent Consultations

Document number R9180, agenda pages 7 - 105 refer.

5.1                 Transport

 

Regional Land Transport Plan Amendments

Her Worship the Mayor acknowledged that the Regional Transport Committee had further work to do before the adoption of the Long Term Plan and that another Regional Transport Committee meeting would be held in June 2018 for this purpose.

 

 

Resolved CL/2018/075

That the Council

Receives the report Regional Land Transport Committee Amended Works Programme to the Long Term Plan 2018-2028 (R9308) and its attachment (A1961231).

Noonan/Rutledge                                                                      Carried

 

 

Group Manager Infrastructure Alec Louverdis tabled and presented his report A1971913.

 

Attendance: Cr Acland left the meeting at 2.24p.m. and returned at 2.27p.m.

 

It was noted that the Atawhai cycleway network connectivity needed to be discussed, as this matter had not been concluded at the recent Regional Transport Committee meeting.

Manager Roading and Utilities, Marg Parfitt presented a map of cycleways (A1972003) and noted that this would be included in the Regional Land Transport Plan in order to become eligible for NZTA funding.

Ms Parfitt answered questions about network connectivity, gaps and timelines.

Attendance: Councillor Matheson left the meeting at 2.41p.m. and returned at 2.44p.m.

Mr Louverdis noted that the recommendation to include a separate item for Nelson Travel Demand Management/Active Travel was to recognise that this was a priority for Nelson City Council in response to the Government Policy Statement on Land Transport and needed additional resources.

It was noted that item 3.2.12 of the report regarding the proposed phasing changes for the Marsden/Ridgeway intersection was to achieve greater strategic alignment and enable Council to address constraints on the network and housing developments.

Councillor Barker asked for his vote to be recorded against the following items of the work programme - 3.2.2; 3.2.8; 3.2.10 and 3.2.11.

 

 

 

 

 

Resolved CL/2018/076

That the Council in principle

 

Includes in the Long Term Plan (LTP) the Regional Land Transport Plan (RLTP) work programme and budget as proposed by the Regional Transport Committee on 11 May 2018, as set out in item 3.2 of the tabled document (A1971913).

Noonan/Rutledge                                                                      Carried

 

The meeting adjourned from 2.55p.m. until 3.01p.m.

5.2                         Saxton Growth Area: Transport

 

Team Leader City Development Lisa Gibellini answered questions about the Hill Street Extension

 

 

 

Resolved CL/2018/077

That the Council in principle

Agrees the transport projects added under the Saxton Growth Area have a relatively low degree of significance; and

Agrees, having regard to both the significance of the projects to be added and the matters in section 79(2) of the Local Government Act 2002, that

a.           Council has sufficient knowledge of the views and preferences of persons likely to be affected by, or have an interest in, the projects to be added; and that

b.           appropriate consideration has been given to the views and preferences of persons likely to be affected by, or have an interest in, the projects to be added; and that

c.           no additional consultation need be undertaken; and

Allocates $15.6 million capital expenditure and $450,000 operational expenditure for the Saxton Area Growth Transport projects to be delivered through an investigation phase 2018/19 to 2020/21 and a construction phase 2022/23 to 2026/27 in the Long Term Plan 2018-28.

Courtney/Walker                                                                       Carried

 

  

5.3                 Saxton Growth Area: Other Projects

 

Team Leader City Development, Lisa Gibellini advised a correction to the year in the recommendation, noting it should be 2019/20 (not 2018/19) as that was when the projects would likely be finished.

 

 

Resolved CL/2018/078

That the Council in principle

 

Agrees to include in year 2019/20 of the Long Term Plan the following projects:

·         Upgrade of Hill Street North

·         Extension of water main from Suffolk Road to Hill Street North

·         Increase capacity of water line from Ngawhatu to Suffolk Road

·         Upgrade wastewater system/chamber at Elm Street

·         Extension of wastewater Network from Daelyn Drive to Hill Street North

Matheson/Noonan                                                                     Carried

 

  

Champion Road Roundabout

Ms Gibellini noted that the reasons behind the upgrade and the timing were about bringing the roundabout up to Council’s service level, which was a requirement under the consent before shops could be opened on that corner site.

Mr Louverdis noted that timing of stage 2 of the Saxton Creek upgrade would align with the Champion Road roundabout work.

Attendance: Councillor Barker left the meeting at 3.25p.m.

Resolved CL/2018/079

That the Council in principle

Makes a provisional allocation to bring forward the $150,000 for the Champion Road roundabout from 2021/22 to 2019/20 to align with Tasman District Council funding, subject to a satisfactory transport outcome.

Her Worship the Mayor/Matheson                                                Carried

Due to availability of consultants the item Deliberations on the Long Term Plan was left to lie while Council considered Item 8 of the Agenda.

6        Exclusion of the Public

Resolved CL/2018/080

That the Council

Confirms, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, that Matt Harrop and Samantha Turner, Senior Solicitors from Simpson Grierson remain after the public has been excluded, for the Public Excluded agenda, as they have knowledge that will assist the Council;

Notes, in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, that the knowledge that Matt Harrop and Samantha Turner, possesses relates to the Tahuna Beach Holiday Park: Supplementary Information.

Noonan/Rutledge                                                                        Carried

 

Resolved CL/2018/081

That the Council

Excludes the public from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:.

Noonan/Rutledge                                                                        Carried

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Tahuna Beach Holiday Park: Supplementary Information

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(g)

     To maintain legal professional privilege

·   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The meeting went into public excluded session at 4.05p.m. and resumed in public session on 16 May 2018 at 9.05a.m. 

 

 


 

Minutes of a meeting of the Nelson City Council to Deliberate on the Long Term Plan 2018 – 2028; Waimea Dam Consultation and Development Contributions Policy

Reconvened in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Wednesday 16 May 2018, commencing at 9.05a.m.  

 

Present:              Her Worship the Mayor R Reese (Chairperson), Councillors L Acland, I Barker, M Courtney, B Dahlberg, K Fulton, M Lawrey, P Matheson, B McGurk, G Noonan, M Rutledge, T Skinner and S Walker

In Attendance:   Chief Executive (P Dougherty), Group Manager Infrastructure (A Louverdis), Group Manager Environmental Management (C Barton), Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), Acting Group  Manager Strategy and Communications (N McDonald), Team Leader Governance (R Byrne) and Governance Adviser (E Stephenson)

Apologies :          Councillors Fulton and Matheson for lateness

 

7        Apologies

 

Resolved CL/2018/083

That the Council

Receives and accepts the apologies from Councillors Fulton and Matheson for lateness.

Her Worship the Mayor/Dahlberg                                                Carried

          

8        Deliberations on the Long Term Plan 2018 - 2028 (Continued)

 

Senior Asset Engineer – Utilities, Phil Ruffell provided a GIS presentation and answered questions regarding stormwater projects and networks, topography, secondary flowpaths, prioritisation and rationale and the difficulties of retrofitting.

Attendance: Councillor Noonan left the meeting from 9.58a.m. until 10.04a.m.

Attendance: Councillor Lawrey left the meeting from 9.59a.m. until 10.02a.m.

           It was confirmed that each submitter would be contacted regarding the stormwater issues raised and that interim solutions could be managed within current budgets.

8.1

        Saxton Creek Upgrade

 

Resolved CL/2018/083

That the Council in principle

Approves additional budget of $160,000 for the Saxton Creek bridge widening in year 2019/20.

Courtney/Walker                                                                        Carried

 

The meeting was adjourned at 10.11a.m. and reconvened at 10.23a.m.

Environment

8.2             Regional Cooperation

 

Resolved CL/2018/084

Approves operational funding of $16,000 per annum to support the Regional Sector Office and $10,000 per annum 2018/19 to 2020/21 to support collaboration on a fish passage research and development programme.

Dahlberg/McGurk                                                                       Carried

 

Group Manager Environmental Management, Clare Barton answered councillors’ questions from the hearing of submissions, which had been circulated.

Attendance: Councillor Acland left the meeting from 10.40a.m. until 10.42a.m.

Attendance: Councillor Lawrey left the meeting from 10.40a.m. until 10.51a.m.

Attendance: Councillor Matheson joined the meeting at 10.57a.m.

Attendance: Councillor Rutledge left the meeting from 10.59a.m. until 11.00a.m.

 

In response to a suggestion that sand and sand bags be made available for the public’s use in case of flooding events, Acting Group Manager Community Services, Roger Ball and Group Manager Infrastructure, Alec Louverdis answered questions regarding sandbagging issues from both infrastructure/resources and emergency management perspectives.

It was agreed that the matter be discussed further after conversations had taken place with officers.

Attendance: Councillor Lawrey left the meeting from 11.18a.m. until 11.20a.m.

Attendance: Councillor Noonan left the meeting from 11.26a.m. until 11.27a.m.

Social

Acting Group Manager Strategy and Communications, Nicky McDonald answered questions regarding housing, homelessness, working with agencies and the Housing Comes First rollout.

Attendance: Councillor Lawrey left the meeting from 11.31a.m. until 11.33a.m.

Discussion took place on the Community Investment Fund process. Manager Community Partnerships Mark Preston-Thomas answered questions regarding the administration of the fund and noted the importance of the formation of community partnerships.

Community Events:

8.3             Santa Parade

 

Resolved CL/2018/085

That the Council in principle

    Approves an annual allocation of $15,000 from the Central Business District (CBD) Enhancement Fund (operational funding) for the holding of an annual Santa Parade.

Walker/Skinner                                                                           Carried

 

8.4             RSA Funding

 

It was suggested that the words ‘up to’ be added to the motion. Councillor Barker declared an interest in the item as a member of the RSA and did not vote on the motion.

 

Resolved CL/2018/086

That the Council in principle

Approves annual operational funding of up to $11,500 to support the Nelson branch of Returned and Services Association (RSA) to deliver ANZAC Day commemorations, contingent on a funding contract being agreed between the RSA and Council.

Noonan/Dahlberg                                                                       Carried

The meeting was adjourned at 12.08p.m., and reconvened at 12.12p.m.

8.5             Volunteer Nelson

 

Resolved CL/2018/087

That the Council in principle

Approves funding of $4,000 to support staff to work on volunteering in Nelson and how Council can support groups to respond to changing trends and demands.

Noonan/Barker                                                                           Carried

          

8.6             Hospice

 

Acting Group Manager Strategy and Communication, Nicky McDonald advised that the word ‘operational’ needed to be removed from the recommendation, as it was capital funding. Ms McDonald answered questions regarding the usage allocation and Tasman District Council’s funding contribution.

Attendance: Councillor Fulton joined the meeting at 12.26p.m.

 

Resolved CL/2018/088

That the Council in principle

Approves funding of $150,000 for the Nelson Tasman Hospice for its new facility in Stoke, contingent on other fundraising being successfully completed and the project confirmed to proceed.

Her Worship the Mayor/Noonan                                                  Carried

The meeting was adjourned at 12.27p.m. and reconvened at 1.08p.m.

Deliberations on the Long Term Plan were suspended due to the availability of external consultants for the Development Contributions Policy 2018.

9        Deliberations on the Development Contributions Policy 2018

 

Document number R9229, agenda pages 236 - 319 refer.

Team Leader City Development Lisa Gibellini presented the report. Consultants Walter Clarke from Utility and Adam Feely from Rationale were in attendance to provide advice. 

It was noted that the Development Contributions Policy must be adopted by 1 July 2018; Council could not retain the existing policy as it was linked to the Long Term Plan 2018 – 2028. 

Ms Gibellini provided clarification of the transitional period and advised any new resource consent applications would be assessed under the new Development Contributions Policy.

Waiver of time limits for the City Centre was clarified and it was suggested that, for a development which showed substantial progress a waiver could be extended to 24 months.

Attendance: Councillor Matheson left the meeting from 1.38p.m. until 1.40p.m.

 

Resolved CL/2018/089

That the Council 

Receives the report Deliberations on the Development Contributions Policy 2018 (R9229) and its attachments (A1964099, A1966064); and

Directs that officers bring back an amended Development Contributions Policy to the 21 June 2018 Council meeting based on the decisions made in this deliberations report, as follows:

Additional wording be added to the explanatory note on Page 6 and minor amendments throughout the Policy as shown in Attachment 1 (A1964099); and

No change is required to the transitional provisions of the Draft Policy for Development Contributions 2018 Policy; and

Amend section 4.12.1 iii to allow discretion up to 24 months where the applicant can demonstrate substantial progress has been made; and

No change is required to the provisions of the Draft Development Contributions 2018 Policy for retirement villages; and

No change is required to the provisions of the Draft Development Contributions 2018 Policy in relation to private public partnerships; and

No change is required to the provisions of the Draft Development Contributions 2018 Policy to provide for delayed payment until building consent issue; and

Area 21 Wastney Terrace is moved from Table 4 Development areas not catered for under this policy to Table 3 Development areas catered for under this policy; and

No change is required to Area 20 Werneth Terrace.

Barker/McGurk                                                                           Carried

          

9.1             Reserves Development Contribution

 

Ms Gibellini outlined feedback received during the consultation process. Mr Feely gave a presentation outlining the statutory requirements under the Local Government Act.  Officers were proposing to bring everything (assessment of network infrastructure, community infrastructure and reserves) under one set of rules - the Local Government Act. He noted this would be a requirement by 2022.

Attendance: Councillor Dahlberg left the meeting from 2.24p.m. until  2.27p.m.

 

Ms Gibellini, Mr Clarke and Mr Feely answered questions on staged developments and Brownfield intensification and discussed exemptions for developments with new residential lots of 300m2.

The meeting adjourned from 2.29p.m. until 2.46p.m.

 

Resolved CL/2018/090

That the Council  in principle

Directs that officers bring back an amended Development Contributions Policy to the 21 June Council meeting based on the decisions made in this deliberations report, as follows:

Examples of the operation of the statutory cap for reserves contribution are added to the Policy to better illustrate the operation of s.203(1) of the Local Government Act 2002; and

Additional wording be added at the end of section 1.2 ‘Transition between policies’ of the 2018 Policy on Development Contributions as shown in Attachment 1 (A1964099); and

Amends the draft reserves contribution provisions as follows: and

Insert new exemption in section 4.6.2 (and amend sequential numbering) :

“4.6.2 Brownfield intensification

a) Reserve land - Council will exempt a development from 25% of the amount which would otherwise be payable as a reserve land contribution in respect of new residential lots of 300m2 or less, which are subdivided from any lots created prior to 1 July 2008 in the residential zone.”; and

The amended draft proposed methodology for reserves development contributions is approved; and

Examples of the operation of the statutory cap are added to the Policy to better illustrate the operation of s.203(1) of the LGA; and

Additional wording be added at the end of section 1.2 ‘Transition between policies’ of the 2018 Policy on Development Contributions:

“Where an application had been received prior to 1 July 2018, notwithstanding anything in the Nelson Policy on Development Contributions and Financial Contributions 2015, the following financial contributions shall no longer be payable:

a) The financial contribution of 0.5% of building value that is payable under Table 3 of the 2015 Policy in respect of reserves for residential and non-residential developments; and

b)        The financial contribution of 2% of estimated building value that is payable for infrastructure in the 2015 Policy.” 

Notes that as a consequence of decisions on the Long Term Plan, amendments may be required to the projects listed in the Development Contributions Policy and the overall quantum of the contributions sought.

Dahlberg/Fulton                                                                         Carried

          

10.     Deliberations on a possible contribution to the Waimea Dam

Document number R8854, agenda pages 106 - 235 refer.

Acting Group Manager Strategy and Communications, Nicky McDonald, presented the report and noted that Council’s consultation on a contribution to Waimea Dam, held late in 2017, had been extended following provision of further information in a report commissioned from  Opus. The consultation was held in tandem with the Long Term Plan consultation process.

Senior Asset Engineer Phil Ruffell spoke to the significant assumptions. The model did not try to predict what would happen in future in terms of climate change. He noted he had reviewed two population models for the scenario, moderate and high, and he had extrapolated out to 2100 and he was confident that the model was accurate. Mr Ruffell also tabled information from the National Performance Review.   

Mr Ruffell answered questions on demand, future trends and water security.  

Chief Executive of Nelson Regional Development Agency, Mark Rawson,  provided Council with information on the expected value of the Waimea Dam to regional businesses.. He noted that any reduction in water allocation would have a significant effect on the economy and advised that the horticulture sector of Nelson Tasman supported 21 other industries in the region.

Attendance: Councillor Acland left the meeting from 3.48p.m. until 3.51p.m.

Resolved CL/2018/091

That the Council

Receives the report Deliberations on a possible contribution to the Waimea Dam (R8854) and its attachments (A1931132, A1941482, A1852265, A1852995, A1956263); and

Agrees to allocate $5 million for a grant to the Waimea Dam project in 2020/21of the Long Term Plan 2018-28 subject to the following conditions:

·         A contract, approved by both councils, be signed at the time of the transfer of the funding assuring Nelson’s ongoing rights to access 22,000m3/day of water from the Waimea Aquifer and

·         That the contract allow for the grant to be transferred into a shareholding in the Dam Company at any point in future; and

Notes that a new Engineering Services Agreement with Tasman District Council has been detailed in the Terms (A1778747) and exchange of letters between the Chief Executives of both Councils (A1847401) and this Agreement will be updated from time to time as circumstances require.

The motion was put and a division was called:

For

Her Worship the Mayor Reese (Chairperson)

Cr Barker

Cr Courtney

Cr Dahlberg

Cr Matheson

Cr McGurk

Cr Noonan

Cr Rutledge

Against

Cr Acland

Cr Fulton

Cr Lawrey

Cr Skinner

Cr Walker

 

The motion was carried 8 - 5.                  

Her Worship the Mayor/Dahlberg                                                Carried

The meeting adjourned at 4.58p.m. to be reconvened at 9.00a.m. on Thursday 17 May 2018.


 

Minutes of a meeting of the Nelson City Council to Deliberate on the Long Term Plan 2018 – 2028; Waimea Dam Consultation and Development Contributions Policy

Reconvened in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Thursday 17 May 2018, commencing at 9.00a.m.  

Present:              Her Worship the Mayor R Reese (Chairperson), Councillors L Acland, I Barker, M Courtney, K Fulton, M Lawrey, P Matheson, B McGurk, G Noonan, M Rutledge, T Skinner and S Walker

In Attendance:   Chief Executive (P Dougherty), Group Manager Infrastructure (A Louverdis), Group Manager Environmental Management (C Barton), Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), Acting Group  Manager Strategy and Communications (N McDonald) and Governance Adviser (R Terry)

Apologies :          Councillors Dahlberg and Matheson

Attendance:        Councillor Acland joined the meeting at 10.37a.m.

 


11.             Apologies

 

Resolved CL/2018/092

That the Council

Receives and accepts the apologies from Councillor Dahlberg and Councillor Matheson for attendance.

Her Worship the Mayor/Courtney                                               Carried

 

112.   Deliberations on the Long Term Plan 2018 - 2028 (Continued)

12.1         Bridge Street

 

Resolved CL/2018/093

           That the Council in principle

    Directs staff to report to Council on priorities for use of the Central Business District Enhancement Fund for 2018/19, including consideration of the Bridge Street cultural development project.

Courtney/Skinner                                                                       Carried

          

12.2         Library

 

Chief Executive, Pat Dougherty, answered questions regarding  the redevelopment, noting that the floor level would need to rise to the new minimum levels to address potential flooding.  He confirmed that the redevelopment would be an interactive process and elected members would be involved in discussions and consulted during the process.

Attendance: Councillor Skinner left the meeting at 9.18a.m. and returned at 9.20a.m.

Councillor Courtney, seconded by Councillor Fulton, moved the officer’s recommendation.

 

Motion

           That the Council in principle

    Directs staff to prepare for Council consideration a revised Business Case for the Elma Turner library re-development, taking into account wider issues involving the development of the riverside precinct, technology change and the future of libraries.

Courtney/Fulton

 

Councillor Noonan, seconded by Her Worship the Mayor, moved an amendment.

 

Amendment

That the Council in principle

    Directs staff to prepare a development brief to inform a revised Business Case for the Elma Turner library re-development, taking into account wider issues involving the development of the riverside precinct, technology change and the future of libraries.

Noonan/Her Worship the Mayor

 

The amendment was carried and became the substantive motion. The substantive motion and was put and carried.

 

Resolved CL/2018/094

That the Council in principle

    Directs staff to prepare a development brief to inform a revised Business Case for the Elma Turner library re-development, taking into account wider issues involving the development of the riverside precinct, technology change and the future of libraries.

Noonan/Her Worship the Mayor                                                  Carried

          

12.3

Nelson Provincial Museum

 

Chief Executive Pat Dougherty answered questions on funding allocations for Nelson City and Tasman District Councils and noted that further information and detail had been requested from the Trust.

The matter was left to lie pending further information.

 

 

12.4           The Refinery

 

Manager Community Partnerships, Mark Preston-Thomas and Facility Manager Founders Heritage Park, Maria Anderson spoke to the report and answered questions regarding the feasibility study, level of funding and earthquake strengthening. Mr Preston-Thomas noted that there was an expectation that the feasibility study would   identify solutions that would require funding. 

Property Parks and Facilities Asset Manager, Andrew Petheram answered questions on the the Rutherford Park project and noted the proposed works on the refinery would be compatible.

Her Worship the Mayor called a recess from 9.44a.m. until 9.45a.m.

 

Resolved CL/2018/095

That the Council in principle

    Agrees that funding for The Refinery set out in     11.53 of the Long Term Plan Deliberations     report R9180) remains.

Fulton/Noonan                                                                           Carried

          

12.5         Education Nelson Marlborough

 

Discussion took place regarding the amount of funds to be allocated to Education Nelson Marlborough, with Group Manager Environmental Management, Clare Barton answering questions on funding and timeframes.

 

Resolved CL/2018/096

That the Council in principle

Approves $5,000 to support the work of Education Nelson Marlborough in 2018/19, with funding to be confirmed by staff once the results of the Regional Development Strategy work is known.

The motion was put and a division was called:

For

Her Worship the Mayor Reese (Chairperson)

Cr Barker

Cr Courtney

Cr Fulton

Cr Lawrey

Cr McGurk

Cr Noonan

Cr Walker

 

Against

Cr Rutledge

Cr Skinner

Apologies

Cr Dahlberg

Cr Matheson

 

Absent

Cr Acland

The motion was carried 8 - 2.

 

 

Courtney/Her Worship the Mayor                                                Carried

Parks and Active Recreation

12.6         Mountain Biking

 

Property Parks and Facilities Asset Manager Andrew Petheram noted that hosting the Enduro World Series was a very positive step for Nelson and highlighted the importance of making sure the ground and the trails met all the requirements of the event.

 

Resolved CL/2018/097

That the Council in principle

Approves additional funding of $190,000 in 2018/19, $100,000 in 2019/20 and $210,000 in 2020/21 in the Long Term Plan 2018-28 as a grant to the Nelson Mountain Bike Club for trail development and preparations to allow hosting of the Enduro World Series in Nelson in 2021; and

Agrees that the release of each annual amount is contingent on achievement of outcomes as set out in a funding contract between the Nelson Mountain Bike Club and Council.

Rutledge/Her Worship the Mayor                                                Carried

          

12.7         Great Taste Trail

 

Resolved CL/2018/098

That the Council in principle

Brings forward Great Taste Trail funding of $204,400 for Council’s contribution to the Tahunanui Beach to airport section from 2019/20 to 2018/19,  increasing the 2018/19 budget to $808,988.

Barker/Rutledge                                                                         Carried

 

Resolved CL/2018/099

That the Council in principle

Approves $10,000 in 2018/19 so that a geotechnical report and design plan can be prepared for a proposed off-road route between the Maitai Dam and the Maitai Camp; and

Approves $50,000 in 2019/20 to develop the off-road route between the Maitai Dam and the Maitai Camp; and

Provides $50,000 in 2018/19 to renew the Dun Mountain Trail from Coppermine Saddle to the Maitai Dam and $50,000 in 2018/19 to reinstate the trail below the slip along the Maitai Pipeline; and

Notes that the capital expenditure share of these projects is subject to the Ministry for Business, Innovation and Employment confirming a 50% share of the project costs.

Rutledge/Her Worship the Mayor                                                Carried

The meeting adjourned from 10.15a.m. until 10.37a.m., at which time Councillor Acland joined the meeting.

Further information was requested from officers regarding Natureland and the Brook Waimarama Sanctuary and these matters were left to lie.  

12.8         Nelson Provincial Museum (Continued)

 

Her Worship the Mayor noted that there had been discussion about the Tasman Bays Heritage Trust submission and that officers had met with the Trust to gain further clarity regarding the amount and timing of other potential sources of funding.

 

Resolved CL/2018/100

That the Council in principle

    Allocates $1.5 million in 2020/21 and $1.5 million in 2021/22 as provision for a capital grant to the Tasman Bays Heritage Trust for a new regional collection facility.

Her Worship the Mayor/Fulton                                                    Carried

 

It was noted that funding provided by Council would assist the Trust in obtaining funding from central government and further fundraising.

Her Worship the Mayor advised that an investigation was underway into aligning the regional collection facility and the upgrade to the Elma Turner Library. A report would be provided when the investigations were complete.

Sports Codes Requests:

12.9         Tasman Rugby Union

 

Property Parks and Facilities Asset Manager, Andrew Petheram and Property and Facilities Asset Planner, Paul Harrington answered questions on funding for condition assessments, the ranking system and quality of turf. Mr Petheram noted that condition assessments would be undertaken as soon as possible in the next financial year.

 

Resolved CL/2018/101

That the Council in principle

Notes that staff will report back in 2018/19 on a policy for ownership and maintenance of lights on Council grounds.

Barker/Skinner                                                                         Carried

            

11.10

Gymnastics Nelson

Council discussed the loan requested from Gymnastics Nelson, Council practice regarding loans and other potential sources of funding.

            

12.11           Saxton Field Adjustments

 

Property Parks and Facilities Asset Manager, Andrew Petheram spoke to the report and answered questions on the reasons to delay the contribution for Velodrome lighting and shading. He noted that the Saxton Field Athletics Track was an existing asset and therefore needed to be replaced as a matter of priority. The Saxton Velodrome Trust was currently in the process of fulfilling its funding obligations for the first stage of the development, therefore Tasman District Council had suggested the Velodrome lighting should be delayed until this funding had been obtained. He noted that Tasman District Council was matching Nelson City Council’s funding.

Attendance: Councillor Acland left the meeting at 11.03a.m.

 

Councillor Noonan, seconded by Councillor Skinner, moved the officer’s recommendation.

 

Motion

That the Council in principle

Brings forward the $20,000 in 2021/22 and $880,000 in 2021/23 allocated for the resurface/replacement of the Saxton Field Athletics Track to 2018/19 and 2019/20 respectively; and

Notes that bringing forward the resurfacing project is contingent on the orientation remaining unchanged or the Top of the South Athletics Charitable Trust raising all the additional funding required; and

Delays the $60,000 contribution in 2018/19 for Velodrome lighting/shading until 2022/23; and

Moves the $20,000 in 2018/19, $200,000 in 2019/20 and $20,000 in 2020/21 for cycle/path development at Saxton Field to commence in 2021.

Noonan/Skinner

 

Her Worship the Mayor, seconded by Councillor Rutledge, moved an amendment. 

 

Amendment

That the Council in principle

Brings forward the $20,000 in 2021/22 and $880,000 in 2022/23 allocated for the resurface/replacement of the Saxton Field Athletics Track to 2018/19 and 2019/20 respectively; and

Notes that bringing forward the resurfacing project is contingent on the orientation remaining unchanged or the Top of the South Athletics Charitable Trust raising all the additional funding required; and

Retains up to $60,000 contribution in 2018/19 for Velodrome lighting and/or shading; and

Moves the $20,000 in 2018/19, $200,000 in 2019/20 and $20,000 in 2020/21 for cycle/path development at Saxton Field to commence in 2021.

 

The amendment was carried and became the substantive motion. The substantive motion was put and carried.

 

Resolved CL/2018/102

That the Council in principle

Brings forward the $20,000 in 2021/22 and $880,000 in 2022/23 allocated for the resurface/replacement of the Saxton Field Athletics Track to 2018/19 and 2019/20 respectively; and

Notes that bringing forward the resurfacing project is contingent on the orientation remaining unchanged or the Top of the South Athletics Charitable Trust raising all the additional funding required; and

Retains up to $60,000 contribution in 2018/19 for Velodrome lighting and/or shading; and

Moves the $20,000 in 2018/19, $200,000 in 2019/20 and $20,000 in 2020/21 for cycle/path development at Saxton Field to commence in 2021.

Her Worship the Mayor/Rutledge                                              Carried

Attendance: Councillor Rutledge left the meeting from 11.30a.m. until 11.33a.m.

       

12.12                   Kohatu Motorsport Park

 

Property Parks and Facilities Asset Manager, Andrew Petheram answered questions on the proposed facility. He advised that Council had previously had a Regional Funding Forum to determine if a facility was regional. Acting Manager Strategy and Communications, Nicky McDonald advised she would work with Mr Petheram to re-establish the Forum.

 

Resolved CL/2018/103

That the Council in principle

Directs staff to initiate consideration of the Kohatu Motorsport Park as a potential regional facility through a future Regional Funding Forum.

Barker/Walker                                                                            Carried

          

12.13           Coastguard Vessel

 

Mr Petheram noted officers could approach the Marina Advisory Group to discuss a contribution.

Attendance: Councillor Courtney left the meeting from 11.51a.m. until 11.56a.m.

 

Resolved CL/2018/104

That the Council in principle

Allocates $20,000 funding in 2018/19 to support the Nelson Volunteer Coastguard appeal for a new vessel, contingent on other funding being successfully raised and the project going ahead.

Fulton/Noonan                                                                           Carried

          

12.14                   Spotlight on Stoke

 

Resolved CL/2018/105

That the Council in principle

Agrees to bring the funding for the Stoke Youth Facility forward, to commence with consultation in 2018/19, investigation and design in 2019/20 and construction in 2020/21.

Noonan/Skinner                                                                         Carried

          

12.15                   Grampians Track

 

Resolved CL/2018/106

That the Council in principle

Adds $15,000 to Renewals: Track (353172701492) in 2018/19 for zig zag section on Grampians main ridge track.

Barker/Acland                                                                             Carried

Attendance: Councillor Lawrey left the meeting from 11.55a.m until 12.00p.m.

 

The meeting was adjourned at 12.10p.m. and reconvened at 1.08p.m., at which time Councillor Matheson joined the meeting.

          

12.16                   Paremata Flats

 

Mr Petheram answered questions regarding long-term solutions and cutting back of riparian planting.

 

Resolved CL/2018/107

That the Council in principle

Agrees that over time it will look to cease grazing open areas at the Paremata Flats Reserve and transition towards maintaining remaining grass through management methods other than grazing.

Fulton/Skinner                                                                           Carried

          

12.17                   Grampian Land Purchase

 

Mr Petheram answered questions regarding the purpose of the potential land purchase.

 

Resolved CL/2018/108

That the Council in principle

Requests that officers investigate the potential options for Grampians (Havik) land and report back to the Sports and Recreation Committee in time for the 2019/20 Annual Plan.

Skinner/Fulton                                                                           Carried

          

12.18           Neale Park

 

Mr Petheram expressed concern regarding the work required on the surface of fields at Neale Park. Mr Petheram was asked to provide a report investigating the feasibility of and requirements for artificial turf and the process required for engagement with sports organisations.

 

Resolved CL/2018/109

That the Council in principle

Allocates capital funding of $30,000 in each of the first three years (2018/19, 2019/20 and 2020/21) of the Long Term Plan 2018-28 to improve the surface of fields at Neale Park.

Skinner/Her Worship the Mayor                                                  Carried

          

12.19                   Natureland

Attendance: Councillor Rutledge declared an interest in this item and left the meeting at 1.26p.m.

 

Councillor Lawrey, seconded by Councillor Acland moved the following motion:

 

Motion

That the Council in principle

Allocates $248,000 operational funding for Natureland Wildlife Park in 2018/19; and

Allocates $170,000 operational funding per annum in years in years two to ten of the LTP; and

Allocates $50,000 in 2018/19 for capital works, with further capital funding dependent on Council approving the outcomes to be achieved from a reviewed capital programme; and

Agrees that the release of each annual amount is contingent on achievement of outcomes as set out in a funding contract between the Natureland Wildlife Trust and Council.

Lawrey/Acland

 

Her Worship the Mayor called a recess from 1.28p.m. until 1.34p.m.

 

Acting Manager Community Services Roger Ball answered questions regarding ensuring closer alignment between Natureland’s practices,  Council’s required outcomes and the effect of the proposed reduced operational funding. He reiterated that the deliberations report reflected the advice from the Hammond Robertson report, which was to maintain the level of funding. 

 

Her Worship the Mayor, seconded by Councillor Matheson moved the officer’s recommendation as an amendment.

Further discussion took place regarding levels of funding for Natureland, its strategic direction and alignment with Council outcomes. 

 

Her Worship the Mayor called a recess from 2.04p.m. until 2.07p.m. to obtain clarification on past funding levels. 

The amendment was put.

 

 

Amendment

That the Council in principle

Notes $248,000 operational funding per annum is currently included in the Long Term Plan 2018-28 for Natureland Wildlife Park; and

Allocates $50,000 in 2018/19 for capital works, with further capital funding dependent on Council approving the outcomes to be achieved from a reviewed capital programme; and

Agrees that the release of each annual amount is contingent on achievement of outcomes as set out in a funding contract between the Natureland Wildlife Trust and Council.

 

The amendment was put and a division was called:

For

Her Worship the Mayor R Reese (Chairperson)

Cr Barker

Cr Matheson

Cr Noonan

Against

Cr Acland

Cr Courtney

Cr Fulton

Cr Lawrey

Cr McGurk

Cr Skinner

Cr Walker

Apologies

Cr Dahlberg

 

Interest

Cr Rutledge

 

The amendment was lost 4 - 7.

Her Worship the Mayor/Matheson

 

Further discussion took place on the substantive motion. The substantive motion was put.

 

Resolved CL/2018/110

That the Council in principle

Allocates $248,000 operational funding for Natureland Wildlife Park in 2018/19; and

Allocates $170,000  operational funding per annum in 2019/20 to 2027/28 of the Long Term Plan; and

Allocates $50,000 in 2018/19 for capital works, with further capital funding dependent on Council approving the outcomes to be achieved from a reviewed capital programme; and

Agrees that the release of each annual amount is contingent on achievement of outcomes as set out in a funding contract between the Natureland Wildlife Trust and Council.

The substantive motion was put and a division was called:

For

Her Worship the Mayor R Reese (Chairperson)

Cr Acland

Cr Courtney

Cr Fulton

Cr Lawrey

Cr McGurk

Cr Noonan

Cr Skinner

Cr Walker

Against

Cr Barker

Cr Matheson

Apologies

Cr Dahlberg

 

 

Interest Declared

Cr Rutledge

 

 

The substantive motion was carried 9 - 2.

Lawrey/Acland                                                                            Carried

Attendance: Councillor Rutledge returned to the meeting at 2.21p.m.

 

13.          Late Item: Amendment to the membership of the Works and Infrastructure Committee

 

Resolved CL/2018/111

That the Council

Considers the item regarding Amendment to the membership of the Works and Infrastructure Committee at this meeting as a major item not on the agenda, pursuant to Section 46A(7)(a) of the Local Government Official Information and Meetings Act 1987, to enable a timely decision to be made prior to the 22 May 2018 meeting of the Works and Infrastructure Committee.

Acland/Courtney                                                                        Carried

 

Resolved CL/2018/112

That the Council

Receives the report Amendment to the membership of the Works and Infrastructure Committee (R9331); and

Amends the membership of the Works and Infrastructure Committee on a permanent basis, effective immediately, as follows:

                Works and Infrastructure Committee

Chair

Deputy Chair

Membership

Stuart Walker

(no change)

Mike Rutledge

(no change)

Bill Dahlberg

Noonan/Courtney                                                                       Carried

Attendance: Councillor Matheson left the meeting at 2.23p.m.

Attendance : Councillor Rutledge left the meeting at 2.24p.m. and returned at 2.26p.m.

14.          Deliberations on the Long Term Plan 2018 - 2028 (Continued)

 

14.1                      Brook Waimarama Sanctuary

 

Councillor Fulton, seconded by Councillor Noonan moved the whole motion with an additional clause to allocate funding to the Brook Waimarama Sanctuary in return for continued walking track maintenance and free entry for all Nelson residents.

Acting Group Manager Strategy and Communications, Nicky McDonald answered questions relating to the effect of the additional motion on the rates cap and the work done to confirm the figures. Discussion took place regarding who should be leading this work.

The motion was put in parts.

 

Motion

That the Council in principle

Allocates up to $67,000 per year for the first three years of the Long Term Plan 2018-28 as a grant to the Brook Waimarama Sanctuary Trust in return for continued walking track maintenance and free entry for all Nelson residents to the Sanctuary; and

Notes that the success of track maintenance and the free-entry programme will be assessed at the end of the three year funding period.

 

The motion was put and a division was called:

For

Cr Fulton

Cr Lawrey

Cr Noonan

Against

Her Worship the Mayor R Reese

(Chairperson)

Cr Acland

Cr Barker

Cr Courtney

Cr McGurk

Cr Rutledge

Cr Skinner

Cr Walker

Apologies

Cr Dahlberg

 

 

The motion was lost 3 - 8.

Fulton/Noonan

 

Resolved CL/2018/113

That the Council in principle

Notes that the release of future funding to the Brook Waimarama Sanctuary Trust is subject to successful completion of a Memorandum of Understanding between Council and the Trust; and

Agrees the release of each subsequent year’s funding will be contingent on achievement of outcomes as set out in a funding contract between the Brook Waimarama Sanctuary Trust and Council.

 

The motion was put and a division was called:

For

Her Worship the Mayor R Reese

(Chairperson)

Cr Acland

Cr Barker

Cr Courtney

Cr Fulton

Cr Lawrey

Cr McGurk

Cr Noonan

Cr Rutledge

Cr Skinner

Cr Walker

Against

Nil

Apologies

Cr Dahlberg

 

 

The motion was carried unanimously.

Fulton/Noonan                                                                            Carried

Economic:

14.2         Rates Remission Policy

 

Resolved CL/2018/114

That the Council in principle

Amends the Rates Remission Policy to allow an exemption for groups delivering “affordable, social and community” housing.

Her Worship the Mayor/Noonan                                                  Carried

          

14.3                      Policy on Remission and Postponement of Rates on Māori Freehold Land

 

Resolved CL/2018/115

That the Council in principle

Amends the Policy on Remission and Postponement of Rates on Māori Freehold Land to read under Conditions and Criteria section a) “Council will upon application and approval of remission add properties to the register”.

McGurk/Her Worship the Mayor                                                  Carried

14.4

Accommodation Business Rating

Group Manager Corporate Services, Nikki Harrison spoke regarding a submission received from a bed and breakfast establishment (B&B) outside the CBD which was being 50% residential/50% commercially rated, clause 15.10 refers, and it was noted that if Council believed this was too big a burden on medium-sized B&Bs, the charging bands could be adjusted to account for this. Her Worship the Mayor agreed that this appeared to be a more equitable split.

Her Worship the Mayor noted that this item would be revisited to allow staff time to draft a recommendation.

 

Additional Decisions:

14.5         Stoke Library Behaviour

 

The officer’s recommendation was moved by Councillor McGurk, seconded by Councillor Noonan.

 

Motion

That the Council in principle

Includes a budget provision of $50,000 per annum for the first three years of the Long Term Plan 2018-28 to provide youth worker and security guard interventions to deal with youth antisocial behaviour at Stoke Library.

McGurk/Noonan

 

Discussion took place on the library being a focal point for young people, responsibility for controlling the issue and the type of behaviour involved.

An amendment was moved by Her Worship the Mayor, seconded by Councillor Courtney.

 

Amendment

That the Council in principle

Includes a budget provision of $50,000 for 2018/19 of the Long Term Plan 2018-28 to provide security guards, phasing out over time as circumstances permit, and youth workers to deal with youth antisocial behaviour at Stoke Library; and

Directs staff to engage central government agencies to discuss ongoing responsibilities for service provision; and

Requests staff to report back on successes and next steps before the end of 2018/19.                                     

 

Manager Community Partnerships, Mark Preston-Thomas and Community Partnerships Adviser, Steve Stiles, answered questions regarding behaviour in Stoke, interim solutions, social infrastructure, ensuring the safety of library staff, re-engagement with youth to build positive relationships, working alongside other agencies to solve this problem, alternative locations for youth to be encouraged to gather, staff’s reasons for initially requesting three years of funding and the impact of reducing that period, the planned construction of the Stoke Youth Park and anti-social behaviour.

The amendment was carried and became the substantive motion. The substantive motion was put.

 

Resolved CL/2018/116

That the Council in principle

Includes a budget provision of $50,000 for 2018/19 of the Long Term Plan 2018-28 to provide security guards, phasing out over time as circumstances permit, and youth workers to deal with youth antisocial behaviour at Stoke Library; and

Directs staff to engage central government agencies to discuss ongoing responsibilities for service provision; and

Requests staff to report back on successes and next steps before the end of 2018/19.

Her Worship the Mayor/Courtney                                                 Carried

 

Officers provided a response to a previous question relating to expenditure associated with Community Investment Funding, clarifying that the additional spend on social development between 2014/15 and 2018/19 was $338,000, plus an additional spend of $136,376 on community development staff.

          

14.6         Accommodation Business Rating

 

Resolved CL/2018/117

That the Council in principle

Agrees to amend the charging bands for accommodation business rating as set out in Report R9180 to alleviate the rating burden on medium sized bed and breakfast operations:

Maximum guests

Residential rate

Commercial rate

1-4

100

0

5-8

75

25

9-12

50

50

13 -16

25

75

17+

0

100

Her Worship the Mayor/Barker                                                     Carried

          

14.7         Provincial Growth Fund

 

Discussion took place on what projects the funding would be used for, the Provincial Growth Fund requirements, a regional approach leading to identification of key projects, Nelson’s economic results, challenges and Tasman District Council’s contribution.

 

 

Resolved CL/2018/118

That the Council in principle

Includes an allocation of $50,000 of operational funding in 2018/19 for additional resources to work on projects related to the Provincial Growth Fund.

Courtney/Rutledge                                                                      Carried

 

The meeting was adjourned from 3.31p.m. until 3.45p.m.

          

14.8         Sand Bags (continued)

 

Resolved CL/2018/119

That the Council in principle

Requests that officers investigate potential options to store sand and bags to make available for community use prior to an emergency and report back to the Works and Infrastructure Committee

Skinner/Walker                                                                           Carried

 

The Deliberations on the Long Term Plan were left to lie while Council considered an amended motion regarding the Development Contributions Policy.

15.          Deliberations on Development Contributions Policy (continued)

 

15.1  

Reserves Development Contribution (continued)

 

Team Leader City Development, Lisa Gibellini provided an amended recommendation, as previously discussed, to clarify the reserves contributions for brownfield intensification and answered questions relating to services overlays, discounts and section sizes.

 

 

Resolved CL/2018/120

That the Council in principle

Directs that officers bring back an amended Development Contributions Policy to the 21 June 2018 Council meeting based on the further decisions made in this deliberations report, as follows:

Examples of the operation of the statutory cap for reserves contribution are added to the Policy to better illustrate the operation of s.203(1) of the Local Government Act 2002 (LGA); and

Additional wording be added at the end of section 1.2 ‘Transition between policies’ of the 2018 Policy on Development Contributions as shown in Attachment 1 (A1964099); and

Amends the draft reserves contribution provisions as follows:

Insert new exemption in section 4.6.2 (and amend sequential numbering):

4.6.2 Brownfield intensification

a)   Council will exempt a residential subdivision from 25% of the amount which would otherwise be payable as a reserve land contribution where the subdivision:

(i)      has an underlying title of 2000m2 or less; and

(ii)    creates lots of 300m2 or less; and

(iii)   is located in the Residential Zone; and

(iv)   is not located in the Services Overlay.

The amended draft proposed methodology for reserves development contributions is approved; and

Examples of the operation of the statutory cap are added to the Policy to better illustrate the operation of s.203(1) of the LGA; and

Additional wording be added at the end of section 1.2 ‘Transition between policies’ of the 2018 Policy on Development Contributions:

Where an application had been received prior to 1 July 2018, notwithstanding anything in the Nelson Policy on Development Contributions and Financial Contributions 2015, the following financial contributions shall no longer be payable:

a)  The financial contribution of 0.5% of building value that is payable under Table 3 of the 2015 Policy in respect of reserves for residential and non-residential developments; and

b)  The financial contribution of 2% of estimated building value that is payable for infrastructure in the 2015 Policy.”; and

Notes that as a consequence of decisions on the Long Term Plan, amendments may be required to the projects listed in the Development Contributions Policy and the overall quantum of the contributions sought.

McGurk/Barker                                                                           Carried

 

 

Resolved CL/2018/121

That the Council

Confirms all Development Contributions Policy 2018 resolutions made in principle during the deliberations meeting of 15-17 May 2018.

McGurk/Barker                                                                           Carried

 

 

Resolved CL/2018/122

That the Council

Extends the meeting time beyond six hours, pursuant to Standing Order 4.2.

Rutledge/Walker                                                                         Carried

 

          

16.          Deliberations on Long Term Plan 2018 - 2028 (continued)

Spreadsheet of Responses from Submitters

 

The meeting considered the spreadsheet of responses to submitters page by page and Her Worship the Mayor invited comments from members, noting that responsibility for finalising response letters to submitters sat with the relevant committee chairs. It was confirmed that officers would do a final check regarding the relevant committees. Councillors’ comments were forwarded to officers to be taken into account when producing the response letters.

 

Submission number 18666  - The New Zealand King Salmon Co Ltd – the meeting agreed that Council should respond to the submission, noting Nelson’s desire to work positively with the aquaculture industry and was supportive of aquaculture opportunities.

Submission number 18660 – It was requested that Uniquely Nelson’s funding be increased by $45,000 to allow for the provision of a support person on a permanent basis.

Officers advised that the Council was currently sitting at a 3.85% rates rise as a result of extra funding allocated in deliberations.

In response to a suggestion that the CBD enhancement fund be reduced proportionately to allow the extra funding, officers explained that the CBD enhancement fund had already been reduced by $15,000 for the Santa Parade, and that the suggestion would leave the fund at only $10,000 per year.

Attendance: Councillor Noonan left the meeting at 4.10p.m.

Attendance: Councillor Barker left the meeting from 4.20p.m. until  4.22p.m.

 

Further discussion took place regarding operational and capital components, the impact on rates and breaching the rates cap, the process for funding applications, the Bridge Street Artworks, the work of the City Development Team and the intent of the CBD Enhancement Fund.

Attendance: Councillor Lawrey left the meeting from 4.27p.m.until 4.29p.m.

Attendance: Councillor Rutledge left the meeting from 4.29p.m. until 4.30p.m.

 

Motion

That the Council in principle

Supports Uniquely Nelson’s submission for additional funding of $45,000 to be funded from the CBD Enhancement Fund.

Courtney/Skinner

The motion was lost.

           

16.1         Reserve Pathways

 

Submissions 18919 and 18980 – Concern was raised regarding the use of glyphosate for the routine maintenance of already cleared pathways within the parks system.

Property Parks and Facilities Asset Manager, Andrew Petheram advised that there was no need to spray glyphosate once pathways had already been cleared and he noted that there were opportunities to reduce the use of glyphosate on pathways in reserves.

 

Resolved CL/2018/123

That the Council in principle

Agrees where practicable and within existing budgets, that vegetation along pathways be maintained by methods other than chemical control.

Fulton/Lawrey                                                                             Carried

           

16.2         Maungatapu Connection

 

Submission number 19045 – officers were asked to engage with Nelson Tasman Cycle Trails Trust regarding potential opportunities around the Maungatapu Track, noting that this was potentially an exciting opportunity for future tourism and it was appropriate to initiate the discussions.

Discussion took place regarding the use of tracks by motor cyclists, 4WD vehicles, mountain bikes and cycle tourists. Property Parks and Facilities Asset Manager, Andrew Petheram clarified that the proposition was to build an easier gradient track for cyclists separate to the Maungatapu Track.

 

Resolved CL/2018/124

That the Council in principle

Supports investigation of a Maungatapu connection for cycle tourism opportunities.

Her Worship the Mayor/Rutledge                                                 Carried

           

16.3         Forestry

 

It was noted that part of Council’s Forestry Strategy was to transition some of its own forestry block out of commercial forestry and into regeneration projects. This process had been adopted and implemented and the Forestry Advisory Group were working through the project.

 

Resolved CL/2018/125

That the Council  

Approves the spreadsheet in Attachment 1 (A1962326), as amended, be used as the basis of responses to submitters on matters raised and to amend the Long Term Plan as necessary.

Her Worship the Mayor/Courtney                                                 Carried

The Deliberations on the Long Term Plan were left to lie while Council considered Item 8 of the Agenda.

17.          Item of business to lie on the table

Resolved CL/2018/126

That the Council

Leaves the Public Excluded item Tahuna Beach Holiday Park: Supplementary Information to lie on the table until the Extraordinary Meeting to be held on Thursday 24 May 2018.

Her Worship the Mayor/Skinner                                                  Carried

 

18.          Confirmation of Long Term Plan 2018-28 Deliberations decisions

The Mayor gave a final thank you to staff for their quality advice and hard work relating to the Long-Term Plan 2018-28 and thanked Elected Members for their work in that challenging process.

Resolved CL/2018/127

That the Council

Receives the report Deliberations on the Long Term Plan 2018-28 Consultation Document and Concurrent Consultations (R9180) and its attachment (A1962326); and

Confirms all Long Term Plan 2018-28 resolutions made in principle during the deliberations meeting of 15-17 May 2018.

Her Worship the Mayor/Barker                                                    Carried

 

19.          Restating Development Contributions Resolutions for Clarity

 

As the final resolutions for the Development Contributions Policy were taken in parts and amendments were made to the officer recommendations, the complete resolution is shown below.

 

Resolved CL/2018/128

That the Council

Receives the report Deliberations on the Development Contributions Policy 2018 (R9229) and its attachments (A1964099, A1966064); and

Directs that officers bring back an amended Development Contributions Policy to the 21 June 2018 Council meeting based on the decisions made in this deliberations report, as follows:

Additional wording be added to the explanatory note on Page 6 and minor amendments throughout the Policy as shown in Attachment 1 (A1964099).

No change is required to the transitional provisions of the Draft Policy for Development Contributions 2018 Policy.

Amend section 4.12.1iii to allow discretion up to 24 months where the applicant can demonstrate substantial progress has been made; and

No change is required to the provisions of the Draft Development Contributions 2018 Policy for retirement villages; and

No change is required to the provisions of the Draft Development Contributions 2018 Policy in relation to private public partnerships; and

 

No change is required to the provisions of the Draft Development Contributions 2018 Policy to provide for delayed payment until building consent issue.

Area 21 Wastney Terrace is moved from Table 4 Development areas not catered for under this policy to Table 3 Development areas catered for under this policy; and

No change is required to Area 20 Werneth Tce; and

Examples of the operation of the statutory cap for reserves contribution are added to the Policy to better illustrate the operation of s.203(1) of the Local Government Act 2002(LGA); and

Additional wording be added at the end of section 1.2 ‘Transition between policies’ of the 2018 Policy on Development Contributions as shown in Attachment 1 (A1964099); and

Amends the draft reserves contribution provisions as follows:

Insert new exemption in section 4.6.2 (and amend sequential numbering) :

4.6.2 Brownfield intensification

b)  Council will exempt a residential subdivision from 25% of the amount which would otherwise be payable as a reserve land contribution where the subdivision:

                                 i.   has an underlying title of 2000m2 or less; and

                               ii.   creates lots of 300m2 or less; and

                             iii.   is located in the Residential Zone; and

                             iv.   is not located in the Services Overlay.

The amended draft proposed methodology for reserves development contributions is approved; and

Examples of the operation of the statutory cap are added to the Policy to better illustrate the operation of s.203(1) of the LGA.

Additional wording be added at the end of section 1.2 ‘Transition between policies’ of the 2018 Policy on Development Contributions:

Where an application had been received prior to 1 July 2018, notwithstanding anything in the Nelson Policy on Development Contributions and Financial Contributions 2015, the following financial contributions shall no longer be payable:

a) The financial contribution of 0.5% of building value that is payable under Table 3 of the 2015 Policy in respect of reserves for residential and non-residential developments; and

b) The financial contribution of 2% of estimated building value that is payable for infrastructure in the 2015 Policy.; and 

Notes that as a consequence of decisions on the Long Term Plan amendments may be required to the projects listed in the Development Contributions Policy and the overall quantum of the contributions sought.

McGurk/Barker                                                                           Carried

          

20.          Restating Long Term Plan 2018 - 2028 Deliberations Resolutions for Clarity

 

As the final resolutions for the Long Term Plan were taken in parts and amendments were made to the officer recommendations, the complete resolution is shown below.

 

Resolved CL/2018/129

That the Council

Transport

Receives the report Regional Land Transport Committee Amended Works Programme to the Long Term Plan 2018-2028 (R9308) and its attachment (A1961231).

Includes in the Long Term Plan (LTP) the Regional Land Transport Plan (RLTP) work programme and budget as proposed by the Regional Transport Committee on 11 May 2018, as set out in item 3.2 of the tabled document A1971913.

Saxton Growth Area: Transport

 

Agrees the transport projects added under the Saxton Growth Area have a relatively low degree of significance; and

Agrees, having regard to both the significance of the projects to be added and the matters in section 79(2) of the Local Government Act 2002, that

a)  Council has sufficient knowledge of the views and preferences of persons likely to be affected by, or have an interest in, the projects to be added; and that

b)  appropriate consideration has been given to the views and preferences of persons likely to be affected by, or have an interest in, the projects to be added; and that

c)   no additional consultation need be undertaken; and

Allocates $15.6 million capital expenditure and $450,000 operational expenditure for the Saxton Area Growth Transport projects to be delivered through an investigation phase 2018/19 to 2020/21 and a construction phase 2022/23 to 2026/27 in the Long Term Plan 2018-28.

Saxton Growth Area: Other Projects

 

Agrees to include in year  2019/20 of the Long Term Plan the following projects:

·         Upgrade of Hill Street North

·         Extension of water main from Suffolk Road to Hill Street North

·         Increase capacity of water line from Ngawhatu to Suffolk Road

·         Upgrade wastewater system/chamber at Elm Street

·         Extension of wastewater Network from Daelyn Drive to Hill Street North

 

Champion Road Roundabout

Makes a provisional allocation to bring forward the $150,000 for the Champion Road roundabout from 2021/22 to 2019/20 to align with Tasman District Council funding, subject to a satisfactory transport outcome.

Saxton Creek Upgrade

Approves additional budget of $160,000 for the Saxton Creek bridge widening in year 2019/20.

Regional Cooperation

           Approves operational funding of $16,000 per annum to support the Regional Sector Office and $10,000 per annum 2018/19 to 2020/21 to support collaboration on a fish passage research and development programme.

Santa Parade

    Approves an annual allocation of $15,000 from the Central Business District Enhancement Fund (operational funding) for the holding of an annual Santa Parade.

RSA Funding

Approves annual operational funding of up to $11,500 to support the Nelson Branch of Returned and Services Association (RSA) to deliver ANZAC Day commemorations, contingent on a funding contract being agreed between the RSA and Council.

Volunteer Nelson

Approves funding of $4,000 to support staff to work on volunteering in Nelson and how Council can support groups to respond to changing trends and demands.

Hospice

           Approves funding of $150,000 for the Nelson Tasman Hospice for its new facility in Stoke, contingent on other fundraising being successfully completed and the project confirmed to proceed.

 

Bridge Street

    Directs staff to report to Council on priorities for use of the Central Business District Enhancement Fund for 2018/19, including consideration of the Bridge Street cultural development project.

Library

    Directs staff to prepare a development brief to inform a revised Business Case for the Elma Turner library re-development, taking into account wider issues involving the development of the riverside precinct, technology change and the future of libraries

 

Refinery

Agrees that funding for The Refinery set out in 11.53 of the Long Term Plan 2018-28 Deliberations report (R9180) remains.

Education Nelson Marlborough

           Approves $5,000 to support the work of Education Nelson Marlborough in 2018/19, with funding to be confirmed by staff once the results of the Regional Development Strategy work is known.

Mountain Biking

           Approves additional funding of $190,000 in 2018/19, $100,000 in 2019/20 and $210,000 in 2020/21 in the Long Term Plan 2018-28 as a grant to the Nelson Mountain Bike Club for trail development and preparations to allow hosting of the Enduro World Series in Nelson in 2021; and

Agrees that the release of each annual amount is contingent on achievement of outcomes as set out in a funding contract between the Nelson Mountain Bike Club and Council.

Great Taste Trail

Brings forward Great Taste Trail funding of $204,400 for Council’s contribution to the Tahunanui Beach to airport section from 2019/20 to 2018/19,  increasing the 2018/19 budget to $808,988; and

Approves $10,000 in 2018/19 so that a geotechnical report and design plan can be prepared for a proposed off-road route between the Maitai Dam and the Maitai Camp; and

Approves $50,000 in 2019/20 to develop the off-road route between the Maitai Dam and the Maitai Camp; and

Provides $50,000 in 2018/19 to renew the Dun Mountain Trail from Coppermine Saddle to the Maitai Dam and $50,000 in 2018/19 to reinstate the trail below the slip along the Maitai Pipeline; and

Notes that the capital expenditure share of these projects is subject to the Ministry for Business, Innovation and Employment confirming a 50% share of the project costs.

Nelson Provincial Museum

           Allocates $1.5 million in 2020/21 and $1.5 million in 2021/22 as provision for a capital grant to the Tasman Bays Heritage Trust for a new regional collection facility

Tasman Rugby Union

Notes that staff will report back in 2018/19 on a policy for ownership and maintenance of lights on Council grounds.


Saxton Field Adjustments

Brings forward the $20,000 in 2021/22 and $880,000 in 2022/23 allocated for the resurface/replacement of the Saxton Field Athletics Track to 2018/19 and 2019/20 respectively; and

Notes that bringing forward the resurfacing project is contingent on the orientation remaining unchanged or the Top of the South Athletics Charitable Trust raising all the additional funding required; and

Retains up to $60,000 contribution in 2018/19 for Velodrome lighting and/or shading; and

Moves the $20,000 in 2018/19, $200,000 in 2019/20 and $20,000 in 2020/21 for cycle/path development at Saxton Field to commence in 2021.


Kohatu Motorsport Park

Directs staff to initiate consideration of the Kohatu Motorsport Park as a potential regional facility through a future Regional Funding Forum.

Coastguard vessel

Allocates $20,000 funding in 2018/19 to support the Nelson Volunteer Coastguard appeal for a new vessel, contingent on other funding being successfully raised and the project going ahead.

Spotlight on Stoke

Agrees to bring the funding for the Stoke Youth Facility forward, to commence with consultation in 2018/19, investigation and design in 2019/20 and construction in 2020/21.

Grampians Track

Adds $15,000 to Renewals: Track (353172701492) in 2018/19 for a zig zag section on the Grampians main ridge track.

Paremata Flats

Agrees that over time it will look to cease grazing open areas at the Paremata Flats Reserve and transition towards maintaining  remaining grass through management methods other than grazing.

Grampians Land Purchase

Requests that officers investigate the potential options for Grampian (Havik) land and report back to the Sports and Recreation Committee in time for the 2019/20 Annual Plan.

Neale Park

Allocates capital funding of $30,000 in each of the first three years (2018/19, 2019/20 and 2020/21) of the Long Term Plan 2018-28 to improve the surface of fields at Neale Park.

 

Natureland

Allocates $248,000 operational funding for Natureland Wildlife Park in 2018/19; and

Allocates $170,000  operational funding per annum in 2019/2020 to 2027/28 of the Long Term Plan 2018-28; and

Allocates $50,000 in 2018/19 for capital works, with further capital funding dependent on Council approving the outcomes to be achieved from a reviewed capital programme; and

Agrees that the release of each annual amount is contingent on achievement of outcomes as set out in a funding contract between the Natureland Wildlife Trust and Council.

Brook Waimarama Sanctuary


Notes that the release of future funding to the Brook Waimarama Sanctuary Trust is subject to successful completion of a Memorandum of Understanding between Council and the Trust; and

Agrees the release of each subsequent year’s funding will be contingent on achievement of outcomes as set out in a funding contract between the Brook Waimarama Sanctuary Trust and Council.

Rates Remission Policy

Amends the Rates Remission Policy to allow an exemption for groups delivering “affordable, social and community” housing.

Policy on Remission and Postponement of Rates on Māori Freehold Land

Amends the Policy on Remission and Postponement of Rates on Māori Freehold Land to read under Conditions and Criteria section a) “Council will upon application and approval of remission add properties to the register”.

Stoke Library Behaviour

Includes a budget provision of $50,000 for 2018/19 of the Long Term Plan 2018-28 to provide security guards, phasing out over time as circumstances permit, and youth workers to deal with youth antisocial behaviour at Stoke Library; and

Directs staff to engage central government agencies to discuss ongoing responsibilities for service provision; and

Requests staff to report back on successes and next steps before the end of 2018/19.

Accommodation Business Rating

Agrees to amend the charging bands for accommodation business rating as set out in Report R9180 to alleviate the rating burden on medium sized bed and breakfast operations

 

Maximum guests

Residential rate

Commercial rate

1-4

100

0

5-8

75

25

9-12

50

50

13 -16

25

75

17+

0

100


Provincial Growth Fund

Includes an allocation of $50,000 of operational funding in 2018/19 for additional resources to work on projects related to the Provincial Growth Fund.

Sand Bags

Requests that officers investigate potential options to store sand and bags to make available for community use prior to an emergency and report back to the Works and Infrastructure Committee.

Reserve Pathways

Agrees where practicable and within existing budgets, that vegetation along Reserve pathways be maintained by methods other than chemical control.

Maungatapu Connection

Supports in principle investigation of a Maungatapu connection for cycle tourism opportunities.

Her Worship the Mayor/Courtney                                                 Carried

 

Attachments

1    A1971913 Council 17May2018 RTP Committee report

2    A1972003 Council Long Term Plan Minute Attachment (walking and cycling) Map 15May2018

3    A1982851 Development Contributions PowerPoint - Council May 16 2018.

4    A1982864 Council 16May2018 National Performance Review - Waimea Dam

 

There being no further business the meeting ended at 5.27p.m.

 

 

                                                       Chairperson                                     Date