17 May 2018
Memo to: Mayor
and Councillors
Memo
from: Administration Advisers
Subject: Council – 15-17
May 2018 – LATE ITEM
12. Late
Item: Amendment to the membership of the Works and Infrastructure Committee 2 - 2
Document
R9331
A report
titled Amendment to the membership of the Works and Infrastructure Committee is
attached and to be considered as a major late item at this meeting.
Section
46A(1)-(6) of the Local Government Official Information and Meetings Act 1987
and Standing Order 9.8 require that agendas are distributed with the associated
reports. As this report was not distributed with the agenda for this
meeting, it must be treated as a major late item to be considered at this
meeting.
In accordance
with section 46A(7) of the Local Government Official Information and Meetings Act
1987 and Standing Order 9.12, a procedural resolution is required before a
major item that is not on the agenda for the meeting may be dealt with.
In accordance
with section 46A(7)(b)(i) the reason why the item was not on the agenda is
because the oversight was identified after the agenda had been distributed.
In accordance
with section 46A(7)(b)(ii) the reason why discussion of this item cannot be
delayed until a subsequent meeting is because a resolution on the matter is
required before the next scheduled meeting of the Council to enable a timely
decision to be made.
Recommendation
That the Council
Considers the item regarding
Amendment to the membership of the Works and Infrastructure Committee at this
meeting as a major item not on the agenda, pursuant to Section 46A(7)(a) of the
Local Government Official Information and Meetings Act 1987, to enable a timely
decision to be made prior to the 22 May 2018 meeting of the Works and
Infrastructure Committee.
Item 12: Amendment to
the membership of the Works and Infrastructure Committee
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|
Council
15 May 2018
|
REPORT R9331
Amendment
to the membership of the Works and Infrastructure Committee
1. Purpose
of Report
1.1 To
remove Councillor Bill Dahlberg from the membership of the Works and
Infrastructure Committee.
2. Recommendation
1.
|
That the Council
Receives the report Amendment to
the membership of the Works and Infrastructure Committee (R9331); and
Amends
the membership of the Works and Infrastructure Committee on a permanent
basis, effective immediately, as follows:
Works and Infrastructure Committee
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Chair
|
Deputy Chair
|
Membership
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|
Stuart Walker
(no change)
|
Mike Rutledge
(no change)
|
Bill Dahlberg
|
|
2. Background
2.1 At
its 3 May 2018 meeting, the Council resolved to appoint Councillor Dahlberg as
Deputy Chair of the Sports and Recreation Committee, a committee of which he
was not previously a member, and to remove Councillor Rutledge from the
membership of that committee. The Sports and Recreation Committee membership
therefore remained at eight members.
2.2 At
that same meeting, the Council resolved to appoint Councillor Rutledge as the
Deputy Chair of the Works and Infrastructure Committee, with no change to the
Works and Infrastructure Committee membership, which meant that Councillor
Dahlberg was still a member of that Committee. The Works and Infrastructure
Committee membership therefore increased to nine members.
2.3 These
changes resulted in an increase in the number of committees that Councillor
Dahlberg is a member of, and an increase in the membership of the Works and
Infrastructure Committee, which was not the intention.
2.4 It
is therefore recommended to remove Councillor Dahlberg from the membership of
the Works and Infrastructure Committee, bringing the Committee membership back
to eight members and meaning no change in the number of committees that
Councillor Dahlberg is a member of.
2.5 The
next meeting of the Works and Infrastructure Committee is 22 May 2018, a
decision on this matter is therefore required prior to that meeting.
Elaine
Stephenson
Governance
Adviser
Attachments
Nil
