Joint Shareholders Committee Minutes - 17 April 2018
Minutes of a meeting of the Joint Shareholders Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Tuesday 17 April 2018, commencing at 1.32pm
Present: His Worship the Mayor of Tasman R Kempthorne (Chairperson), Her Worship the Mayor of Nelson R Reese, Nelson City Councillors I Barker, M Courtney, G Noonan, and T Skinner, Tasman District Councillors T King (Deputy Chairperson), S Bryant, D Ogilvie and T Tuffnell
In Attendance: Councillors M Rutledge, S Walker, Chief Executive (P Dougherty), Acting Group Manager Community Services (R Ball), Group Manager Corporate Services (N Harrison), Tasman District Council Corporate Services Manager (M Drummond) and Governance Adviser (E Stephenson)
Apologies: Councillors Matheson and Canton and Councillor King for lateness
1. Apologies
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Resolved JSC/2018/001 That the Joint Shareholders Committee Receives and accepts the apologies from Councillors Matheson and Canton and from Councillor King for lateness. |
2. Confirmation of Order of Business
There was no change to the order of business.
There were no updates to the Interests Register.
Councillor King subsequently declared an interest in Item 9 – Policy Review: Joint Remuneration for directors of CCTOs and in Item 4 of the Public Excluded Agenda - Port Nelson Limited director reappointments.
There was no public forum.
6.1 14 November 2017
Document number M3117, agenda pages 8 - 12 refer.
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Resolved JSC/2018/002 That the Joint Shareholders Committee Confirms the minutes of the meeting of the Joint Shareholders Committee, held on 14 November 2017, as a true and correct record. |
7. Port Nelson Limited half yearly report to 31 December 2017
Document number R8909, agenda pages 13 - 18 refer.
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Resolved JSC/2018/003 That the Joint Shareholders Committee Receives the report Port Nelson Limited half yearly report to 31 December 2017 (R8909) and its attachment (A1919039). |
8. Tasman Bays Heritage Trust Half Yearly Report to 31 December 2017 and draft Statement of Intent 2018/19
Document number R9101, agenda pages 19 - 73 refer.
CEO Nelson Provincial Museum, Lucinda Blackley-Jimson and Tasman Bays Heritage Trust Trustee, Chris Bowater spoke to the report, tabled a presentation and answered questions. Acting Group Manager Community Services, Roger Ball answered questions. Discussion included:
· the Trust had only heard that the higher loan repayment might be requested a few weeks ago, it was requesting the opportunity for the full board to consider the matter
· the Trust’s understanding that the higher level of repayments had been for a three year period
· both councils had accounted for the higher loan repayment amount in their LTPs
· staff were happy with the Statement of Intent, the substantive question was the level of loan repayments and the effect on the Trust’s future plans.
Attendance: Councillor King entered the meeting at 1.59p.m.
The meeting agreed to restructure the resolution so that a direction could be given to the Trust when it considered the matter at its Board meeting and that a further meeting of the Joint Shareholders Committee be convened to receive the Trust’s feedback regarding the consequences of maintaining the higher loan repayment amount.
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Resolved JSC/2018/004 That the Joint Shareholders Committee Receives the report Tasman Bays Heritage Trust Half Yearly Report to 31 December 2017 and draft Statement of Intent 2018/19 (R9101) and its attachments (A1940853, A1940851, A1940852 and A1871384); and Notes the delivery of the Tasman Bays Heritage Trust Draft Statement of Intent 2017/18 (A1724801) as required under the Local Government Act 2002; and Provides the following feedback to the Tasman Bays Heritage Trust Board on its draft Statement of Intent: · That Nelson City Council and Tasman District Council request that the Board considers maintaining repayment of outstanding loans at up to $100,000 per annum per Council and reports back on the implications to the Trust by 18 May 2018; and · An update on options to house and care for the Nelson Tasman regional heritage Collection be provided via the Joint Shareholders Working Group at the next meeting of the Joint Shareholders Committee; and · Strategic Objective Five in the Statement of Intent is altered to read ‘To provide appropriate care for the regional Collection and to prepare it for relocation to a fit-for-purpose storage facility’. |
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1 A1955035 - Tasman Bays Heritage Trust tabled presentation |
9. Nelson Airport Limited half-yearly report to 31 December 2017
Document number R9143, agenda pages 74 - 97 refer.
Paul Steere and Robert Evans of Nelson Airport Ltd answered questions regarding the progress of building at the Airport.
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Resolved JSC/2018/005 That the Joint Shareholders Committee Receives the report Nelson Airport Limited half-yearly report to 31 December 2017 (R9143) and its attachments (A1929980 and A1929981) |
Councillor King declared an interest in Item 9 – Policy Review: Joint Remuneration for directors of CCTOs and left the meeting at 2.31p.m.
10. Policy Review: Joint remuneration for directors of CCTOs
Document number R9076, agenda pages 98 - 103 refer.
Group Manager Corporate Services, Nikki Harrison, confirmed that the policy was due for review and only minor amendments were being made. Ms Harrison noted that tenure for directors was covered in a separate Appointment Policy, which was due for review in November of 2018.
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Resolved JSC/2018/006 That the Joint Shareholders Committee Receives the report Policy Review: Joint remuneration for directors of CCTOs (R9076) and its attachment (A1929440); and Approves the reviewed and amended Nelson City and Tasman District Council Policy for Jointly setting remuneration for Directors of Council Controlled Trading Organisations (A1929440). |
Paul Steere (Chair) and Roberts Evans (CEO), of Nelson Airport Limited, were in attendance for Item 1 of the Public Excluded agenda to answer questions and, accordingly, the following resolution was required to be passed:
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Resolved JSC/2018/007 That the Joint Shareholders Committee Confirms in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, Paul Steere and Robert Evans remain after the public has been excluded, for Item 1 of the Public Excluded agenda (Nelson Airport Limited – Draft Statements of Intent 2018 - 2019), as they have knowledge that will assist the Council; and Notes in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, the knowledge that Paul Steere and Robert Evans possess relates to the Nelson Airport Limited – Draft Statements of Intent 2018 – 2019.
Her Worship the Mayor/His Worship the Mayor of Tasman Carried |
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Resolved JSC/2018/008 That the Joint Shareholders Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: Her Worship the Mayor/His Worship the Mayor of Tasman Carried |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Joint Shareholders Committee Meeting - Public Excluded Minutes - 14 November 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information |
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2 |
Nelson Airport Limited - Draft Statement of Intent 2018-2019
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
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3 |
Port Nelson Limited director reappointments
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
The meeting went into public excluded session at 2.35p.m. and resumed in public session at 3.15p.m.
12. Re-admittance of the Public
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Resolved JSC/2018/009 That the Joint Shareholders Committee Re-admits the public to the meeting.
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There being no further business the meeting ended at 3.15p.m..
Confirmed as a correct record of proceedings:
Chairperson
Date