Community Services Committee Minutes - 12 April 2018


Minutes of a meeting of the Community Services Committee

Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson

On Thursday 12 April 2018, commencing at 9.05am


Present:              Councillor G Noonan (Chairperson), Her Worship the Mayor R Reese, Councillors M Courtney (Deputy Chairperson), M Lawrey, B McGurk and M Rutledge

In Attendance:   Councillors I Barker, S Walker, Chief Executive (P Dougherty), Group Manager Infrastructure (A Louverdis), Acting Group Manager Community Services (R Ball), Group Manager Corporate Services (N Harrison), Youth Councillors Cassie Hagan and Jaid VanDenBerg-Kaire, Manager Governance and Support Services (M Birch) and Governance Adviser (J Brandt)


Apology:             Councillor P Matheson



1.       Apologies

Resolved CS/2018/011

That the Community Services Committee

Receives and accepts an apology from Councillor Paul Matheson.

McGurk/Lawrey                                                                          Carried


2.       Confirmation of Order of Business

There was no change to the order of business.

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum 

There was no public forum.

5.       Confirmation of Minutes

5.1      1 March 2018

Document number M3306, agenda pages 6 - 11 refer.

Resolved CS/2018/012

That the Community Services Committee

Confirms the minutes of the meeting of the Community Services Committee, held on 1 March 2018, as a true and correct record.

Courtney/McGurk                                                                       Carried


6.       Status report - Community Services Committee - 12 April 2018

Document number R9183, agenda pages 12 - 14 refer.

The Group Manager Infrastructure Alec Louverdis and the Manager Capital Projects Shane Davies answered questions on CCTV Services and rugby club activity at the Greenmeadows Centre.

Attendance: Her Worship the Mayor R Reese entered the meeting at 9.10a.m.

Mr Louverdis gave a verbal update on the Greenmeadows Centre budget and programme. The Chairperson requested the following proposed changes to be captured in the minutes:

·         A small fence would be added to hide the air conditioning due to the photovoltaic units (solar panels) not going ahead

·         Small gablets were an architectural feature and part of the air extraction; the windows were as designed with some extra added

·         Minor change to signage was being explored

·         External cedar was replaced with cedar ply

·         Removal of trees at the front of the new centre were due to fibre optic cable issues

·         A community room was gained due to the reduction in size of the café. Construction of the wall would allow for easy removal to enable future growth of the café.

Solar technology was discussed.

Resolved CS/2018/013

That the Community Services Committee

Receives the report Status report - Community Services Committee - 12 April 2018 (R9183) and its attachment (A1157454).

McGurk/Courtney                                                                       Carried


7.       Chairperson's Report  


The Chairperson gave a verbal report and acknowledged the assistance of the Youth Council at the recent Shot Bro performances. The Chairperson further tabled feedback from a recent workshop on Youth Development in Partnership.


Resolved CS/2018/014

That the Community Services Committee

Receives the Chairperson’s report.

Noonan/McGurk                                                                         Carried


1    A1949136 - Youth Development in Partnership Workshop 10Apr2018


8.       Youth Council Update


Youth Council representative Cassie Hagan explained recent Youth Council activities, including submissions prepared for the Long Term Plan and Nelson City Draft Events Strategy and answered committee members’ questions

9.       Community Lease - Melrose House

Document number R8859, agenda pages 15 - 19 refer.

Leases Officer Jules Read spoke to her report and answered questions regarding the lease process, income and custodial responsibilities, development and control of the grounds around the building and event bookings for the public park.

Resolved CS/2018/015

That the Community Services Committee

Receives the report Community Lease - Melrose House (R8859) and its attachment (A1893139).

Fulton/McGurk                                                                           Carried


Recommendation to Council CS/2018/016

That the Council

Approves the granting of a Community Lease for the Colonel Noel Percy Adams Trust (Melrose) Society at Melrose House as shaded in red on attachment one (A1893139) for a term of five years with one right of renewal of five years at an annual rent of $200 + GST and a rent review at five years.

Fulton/McGurk                                                                           Carried


10.     Airport Sculpture Gifts

Document number R9136, agenda pages 20 - 26 refer.

Arts Advisor Maria Anderson and Manager Community Partnerships Mark Preston-Thomas tabled a supporting document and spoke to the report. They answered questions on matters relating to the gifting, future location and total value of the art works.

There was a question whether the Nelson Airport had offered any sculptures to Tasman District Council.  If not, this would reduce the number accepted by Council. Officers would follow up.

A question was raised regarding the Arts Selection Panel and the delegation of decision making powers proposed in the officer report.

The meeting was adjourned 10.01a.m. and reconvened at 10.32a.m.

Resolved CS/2018/017

That the Community Services Committee

Receives the report Airport Sculpture Gifts (R9136) and its attachment (A1939921); and

Courtney/Her Worship the Mayor                                                Carried

Resolution CS/2018/018 below was altered at the 12 July 2018 Community Services Committee meeting, via the Chairperson’s Report (resolution CS/2018/022)

Resolved CS/2018/018

That the Community Services Committee

Accepts the gift of nine sculptures for the city from Nelson Airport Limited; and

Thanks the Board of Nelson Airport Limited for making the nine sculptures available as public art for the community to enjoy; and

Delegates decision making on the sites of the nine gifted artworks to Councillors Mel Courtney and Kate Fulton, based on advice from the Arts Selection Panel, with an emphasis on exploring options for enhancement in the CBD.

Her Worship the Mayor/Rutledge                                                Carried


1    A1947975 - Sister City Sculpture


Her Worship the Mayor R Reese noted that the emphasis on exploring options for enhancement in the CBD would align the Arts Policy with the intended Long Term Plan priorities.

During debate, Her Worship the Mayor R Reese, raised a Point of Order and requested that Councillor Lawrey withdraw a statement made, as she felt it misrepresented her earlier statement regarding the sharing of Council responsibilities with Committee Members. The Point of Order was upheld by the Chairperson. Councillor Lawrey refused to withdraw his statement.


There being no further business the meeting ended at 10.51 a.m.


Confirmed as a correct record of proceedings:




                                                       Chairperson                                     Date