Works and Infrastructure Committee Minutes - 29 March 2018
Minutes of a meeting of the Works and Infrastructure Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 29 March 2018, commencing at 9.08am
Present: S Walker (Chairperson), Her Worship the Mayor R Reese, Councillors L Acland, P Matheson (Deputy Chairperson) and M Lawrey
In Attendance: Councillors B McGurk and I Barker, Chief Executive (P Dougherty), Group Manager Infrastructure (A Louverdis), General Manager Nelson Regional Sewerage business Unit and Nelson Tasman Regional Landfill Business Unit (J Robinson), Group Manager Corporate Services (N Harrison), Team Leader Governance (R Byrne) and Governance Adviser (J Brandt), Youth Councillors (J Stallard and C Leaper)
Apologies: Councillors B Dahlberg, G Noonan and T Skinner
1. Apologies
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Resolved WI/2018/001 That the Works and Infrastructure Committee Receives and accepts the apologies from Councillors B Dahlberg, G Noonan and T Skinner. |
2. Confirmation of Order of Business
There was no change to the order of business.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4.1 Public Forum: Carlo Wiegand - Traffic Calming Konini Street
Carlo Wiegand, accompanied by Anne-Marie Wiegand and Catherine Walker, tabled a presentation (A19440601) and spoke about their concerns regarding very high traffic speeds recorded on Konini Street, and the dangers this posed to pets and residents.
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Resolved WI/2018/002 That the Works and Infrastructure Committee Receives an update via the Status Report regarding the Konini Street speeding issues raised at public forum. |
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1 A1940601 - Public Forum - Carlo Wiegand |
5.1 16 November 2017
Document number M3128, agenda pages 7 - 13 refer.
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Resolved WI/2018/003 That the Works and Infrastructure Committee Confirms the minutes of the meeting of the Works and Infrastructure Committee, held on 16 November 2017, as a true and correct record. |
6. Status Report - Works and Infrastructure - 29 March 2018
Document number R9147, agenda pages 14 - 17 refer.
The Chief Executive Pat Dougherty and Group Manager Infrastructure Alec Louverdis answered questions about pedestrian severances on Waimea Road and noted that a report on the matter would go to a future Works and Infrastructure meeting.
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Resolved WI/2018/004 That the Works and Infrastructure Committee Receives the report Status Report - Works and Infrastructure - 29 March 2018 (R9147) and its attachment (A1150321). |
There was no Chairperson’s report.
8. Nelson Tasman Regional Landfill Business Unit - Draft Business Plan 2018/19
Document number R9130, agenda pages 18 - 35 refer.
The General Manager of the Nelson Tasman Regional Landfill Business Unit Jeff Robinson presented the report and answered questions on income; potential risks to the business unit and key performance measures.
It was noted that the next iteration of the report would include a detailed risk analysis.
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Resolved WI/2018/005 That the Works and Infrastructure Committee Receives the report Nelson Tasman Regional Landfill Business Unit - Draft Business Plan 2018/19 (R9130) and its attachments (A1928700 and A1928697); and Provides feedback for consideration by Council. |
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Recommendation to Council WI/2018/006 That the Council Receives the report Nelson Tasman Regional Landfill Business Unit - Draft Business Plan 2018/19 (R9130) and its attachments (A1928700 and A1928697) and provides feedback that can be forwarded to the General Manager of the Nelson Tasman Regional Landfill Business Unit; and Approves the Nelson Tasman Regional Landfill Business Unit Deed of Agreement being amended to allow for the retention of up to $300,000 of surpluses to be held in the Business Unit’s closed account for the purpose of managing year-by-year income fluctuations, subject to an equivalent resolution being passed by the Tasman District Council. |
9. Nelson Regional Sewerage Business Unit Draft Business Plan 2018/19
Document number R9131, agenda pages 36 - 59 refer.
The General Manager of the Nelson Regional Sewerage Business Unit, Jeff Robinson presented the report and noted an error in attachment 2, where the totals on agenda page 47 had pulled through incorrectly to page 49. This would be corrected for the final report going to the Council meeting.
Mr Robinson answered questions about the business unit’s commercial clients, forward planning beyond 2025 when the unit was expected to run at capacity, debt reduction, environmental, social and cultural assessments and appointment of an iwi advisor.
Attendance: Councillor Acland left the meeting at 10.23a.m. and returned at 10.25a.m.
The meeting noted that the business plan was an important document and Council engagement with the document was necessary to ensure that the business unit complemented Council’s Long Term Plan, in particularly its high environmental aspirations.
The meeting adjourned at 10.42am and reconvened at 10.56am and Cr Matheson was not present.
Chief Executive Pat Dougherty suggested that the business plan could be addressed in a joint workshop for Nelson City and Tasman District councillors to discuss the strategic direction. Mr Robinson would take the suggestion to a Tasman District Council meeting later that day.
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Item of business to lie on the table |
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Resolved WI/2018/007 That the Works and Infrastructure Committee Leaves the item Nelson Regional Sewerage Business Unit Draft Business Plan 2018/19 to lie on the table until a Joint Nelson City Council and Tasman District Council workshop is held to review the strategic direction and a further report be brought to a Works and Infrastructure meeting. |
10. Nelson Regional Sewerage Business Unit Annual Report 2016/17
Document number R9132, agenda pages 60 - 91 refer.
Attendance: Councillor Matheson returned to the meeting at 10.59a.m.
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Resolved WI/2018/008 That the Works and Infrastructure Committee Receives the report Nelson Regional Sewerage Business Unit Annual Report 2016/17 (R9132) and its attachment (A1918255). |
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Recommendation to Council WI/2018/009 That the Council Receives the Nelson Regional Sewerage Business Unit Annual Report 2016/17 (A1918255) attached to report R9132. |
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Resolved WI/2018/010 That the Works and Infrastructure Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Works and Infrastructure Committee Meeting - Public Excluded Minutes - 16 November 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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2 |
48 Pascoe Commercial Lease
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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3 |
Status Report - Works and Infrastructure - 29 March 2018
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session at 10.51am and resumed in public session at 11.06am.
12. Re-admittance of the Public
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Resolved WI/2018/015 That the Works and Infrastructure Committee Re-admits the public to the meeting. |
There being no further business the meeting ended at 11.06am.
Confirmed as a correct record of proceedings:
Chairperson
Date