Joint Committee of Tasman District and Nelson City Councils Minutes - 27 March 2018
Minutes of a meeting of the Joint Committee of Tasman District and Nelson City Councils
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Tuesday 27 March 2018, commencing at 9.30am
Present: His Worship the Mayor of Tasman R Kempthorne (Chairperson), Her Worship the Mayor of Nelson R Reese, Deputy Mayor P Matheson, Councillor I Barker, M Courtney, B Dahlberg, K Fulton, M Lawrey, B McGurk, M Rutledge, and S Walker, Tasman District Councillors S Brown, P Canton, BG Greening, D McNamara, K Maling, D Ogilvie, P Sangster, T Tuffnell, A Turley, D Wensley
In Attendance: Chief Executive (P Dougherty), Group Manager Corporate Services (N Harrison) Group Manager Environmental Management (C Barton), Group Manager Community Services (C Ward), Manager Organisational Assurance and Emergency Management (R Ball), Tasman District Chief Executive (L McKenzie) Tasman District Council Corporate Services Manager (M Drummond) and Team Leader Governance (R Byrne)
Apologies: Nelson City Council Councillor G Noonan; Her Worship the Mayor R Reese and Councillor T Skinner for lateness and Tasman District Council Councillor S Bryant and P Hawkes
1. Apologies
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Resolved JC/2018/001 That the Joint Committee of Tasman District and Nelson City Councils Receive and accepts the apologies from Councillors G Noonan, Bryant and Hawkes; and Her Worship the Mayor and Councillor T Skinner for lateness. |
2. Confirmation of Order of Business
His Worship the Mayor R Kempthorne advised that there would be an update to the order of business and the meeting would consider items on the Public Excluded Agenda first.
There were no updates to the Interests Register. Councillor Greening declared an interest in item 2 on the Public Excluded Agenda - Nelson Airport Limited.
There was no public forum.
5.1 7 November 2017
Document number M3088, agenda pages 6 - 15 refer.
An updated set of minutes were tabled, with amendments to formatting.
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Resolved JC/2018/002 That the Joint Committee of Tasman District and Nelson City Councils Confirm the amended minutes of the meeting of the Joint Committee of Tasman District and Nelson City Councils, held on 7 November 2017, as a true and correct record. |
Phil Lough and Martin Byrne of Port Nelson Limited, and Robert Evans and Matt McDonald of Nelson Airport Limited, would be in attendance for Items 2 and 3 of the Public Excluded agenda to answer questions and, accordingly, the following resolution was required to be passed:
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That the Joint Committee of Tasman District and Nelson City Councils Confirms, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, the following people remain after the public has been excluded as they have knowledge that will assist the Committee: · Robert Evans and Matt McDonald for item 2 on the Public Excluded Agenda (Nelson Airport Limited six-monthly presentation)
· Phil Lough and Martin Byrne for item 3 on the Public Excluded Agenda (Port Nelson Limited six-monthly presentation); Notes, in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, that the knowledge that they possess relates to: · For Robert Evans and Matt McDonald, knowledge relating to Nelson Airport Limited; and · For Phil Lough and Martin Byrne, knowledge relating to Port Nelson Limited · |
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Resolved JC/2018/003 That the Joint Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Joint Committee Meeting - Public Excluded Minutes - 7 November 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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2 |
Nelson Airport Limited - six monthly strategic presentation from the Board
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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3 |
Port Nelson Limited six monthly strategic presentation from the Board
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
The meeting went into public excluded session at 9.34am, Her Worship the Mayor joined the meeting at 9.39am, the meeting resumed in public session at 10.33am.
7. Re-admittance of the Public
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Resolved JC/2018/004 That the Joint Committee Re-admits the public to the meeting. |
8. Nelson Regional Development Agency - six-monthly presentation
John Palmer and Mark Rawson spoke to a presentation on the Nelson Regional Development Agency and answered questions on regional identity, the talent pool in the region, economic growth, aging population and visitor experience.
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1 A1937928 Nelson Regional Development Agency |
Attendance: Councillor Lawrey left the meeting at 11.01a.m. and returned at 11.05a.m.
9. Tasman Bays Heritage Trust - six-monthly presentation
Olivia Hall and Lucinda Blackley-Jimson spoke to a presentation on the Tasman Bays Heritage Trust and answered questions on expansion and redevelopment.
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1 A1938790 TBHT Report March 2017 |
The meeting adjourned at 11.41a.m. and reconvened at 12.06p.m. at which time Councillor Skinner joined the meeting.
10. Appointment of Independent Director to NRSBU
Document number R9135, agenda pages 16 - 20 refer.
NCC Group Manager Corporate Services Nikki Harrison presented the report and answered questions on delegations and the joint policy on appointment of directors. It was noted that an Iwi representative had not yet been appointed as a representative of all Iwi had not been identified. There was discussion around the importance of voting rights and fair payment for any Iwi appointments.
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Resolved JC/2018/005 That the Joint Committee of Tasman District and Nelson City Councils Receives the report Appointment of Independent Director to NRSBU (R9135) and its attachment (A1929008); and Recommends to both Councils that the process to appoint an Iwi representative is instigated as a priority; and Recommends to both Councils that an independent member be appointed to the Nelson Regional Sewerage Business Unit Committee; and then Go through a recruitment and remuneration process to appoint an independent member to (and potentially Chair) the NRSBU in accordance with the Joint Councils Policy for the Appointment of Directors/Trustees of CCO’s and CCTO’s (A537882). |
There being no further business the meeting ended at 12.51pm.
Confirmed as a correct record of proceedings:
Chairperson
Date