Governance Committee Minutes - 8 March 2018
Minutes of a meeting of the Governance Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 8 March 2018, commencing at 1.36p.m.
Present: Councillor B Dahlberg (Deputy Chairperson, presiding), Her Worship the Mayor R Reese, Councillors M Courtney, P Matheson, G Noonan and T Skinner
In Attendance: Councillors B McGurk and S Walker, Chief Executive (P Dougherty), Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), Acting Group Manager Strategy & Communications (N McDonald) and Governance Adviser (E Stephenson)
Apologies: Councillors Barker and Rutledge
1. Apologies
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Resolved GOV/2018/001 That the Governance Committee Receives and accepts the apologies from Councillors Barker and Rutledge. |
2. Confirmation of Order of Business
Deputy Chair Councillor Bill Dahlberg, presiding, advised that the planned Public Forum presentation had been received earlier in the day, whilst the Council meeting was adjourned, due to the presenters being time constrained by the need to catch flights. It was noted that the presentation would be attached to the Public Forum section of these meeting minutes.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
5.1 30 November 2017
Document number M3179, agenda pages 6 - 13 refer.
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Resolved GOV/2018/002 That the Governance Committee Confirms the minutes of the meeting of the Governance Committee, held on 30 November 2017, as a true and correct record. |
6. Status Report - Governance - 8 March 2018
Document number R9084, agenda pages 13 - 14 refer.
Group Manager Community Services, Chris Ward, provided an update on progress on the Mountain Biking and Gondola item, noting that the matter would be reported back to the committee before the release of the second tranche of funds.
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Resolved GOV/2018/003 That the Governance Committee Receives the Status Report Governance Committee 8 March 2018 (R9084) and its attachment (A1160658). |
Deputy Chair Councillor Bill Dahlberg, presiding, advised that there was no Chairperson’s Report as the Chair, Councillor Ian Barker, was away on other Council business.
8. Council Submission on the Overseas Investment Amendment Bill
Document number R9006, agenda pages 15 - 32 refer.
Policy Adviser, Gabrielle Thorpe, introduced Acting Senior Strategic Advisor, Mark Tregurtha to the committee. Ms Thorpe spoke to the report and answered questions. Discussion took place regarding the timing of the submission period, the ability to put forward views, endorsement of the Queenstown Lakes submission, unintended consequences, and the contribution of overseas migrants to Nelson.
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Resolved GOV/2018/004 That the Governance Committee Receives the report Council Submission on the Overseas Investment Amendment Bill (R9006) and its attachments (A1901635, A1916117); and Endorses the attached submission (A1901635).
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9. Policy Review: Appointment of Directors/Trustees of CCOs and CCTOs
Document number R8498, agenda pages 33 - 41 refer.
Group Manager Community Services, Chris Ward, answered questions and clarified that there were two separate policies, one for Nelson City Council and one that covered Joint CCOs, which would be considered by the next Joint Shareholders Committee in April, and that the reasoning for the change in the reappointment of Directors/Trustees was to assist with continuity.
Attendance: Councillor Matheson left the meeting at 2.08p.m. and returned at 2.10p.m.
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Resolved GOV/2018/005 That the Committee Receives the report Policy Review: Appointment of Directors/Trustees of CCOs and CCTOs (R8498) and its attachment (A284857).
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Recommendation to Council GOV/2018/006 That the Council Adopts the reviewed and amended Nelson City Council Policy for the Appointment of Directors/Trustees of Council Controlled Organisations and Council Controlled Trading Organisations (A284857).
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Resolved GOV/2018/007 That the Governance Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
City of Nelson Civic Trust - New Trustee
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
The meeting went into public excluded session at 2.13p.m. and resumed in public session at 2.15p.m.
11. Re-admittance of the Public
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Resolved GOV/2018/010 That the Governance Committee Re-admits the public to the meeting.
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There being no further business the meeting ended at 2.15p.m.
Confirmed as a correct record of proceedings:
Chairperson
Date