Commercial Subcommittee Minutes - 13 February 2018

Minutes of a meeting of the Commercial Subcommittee

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Tuesday 13 February 2018, commencing at 1.00pm

Present:              Mr J Murray (Chairperson), Her Worship the Mayor R Reese, Councillors L Acland, I Barker, M Courtney and Mr J Peters

In Attendance:   Chief Executive (P Dougherty), Group Manager Corporate Services (N Harrison), Manager Capital Projects (S Davies), Manager Building (M Brown), Team Leader Property (P Hunter), Manager Governance and Support Services (M Birch), Team Leader Governance (R Byrne) and Governance Adviser (J Brandt)

Apologies:           Her Worship the Mayor R Reese for lateness

1.       Apologies

Resolved COM/2018/001

That the Commercial Subcommittee

Receives and accepts the apology from Her Worship the Mayor R Reese for lateness.

Barker/Courtney Carried

2.       Confirmation of Order of Business

The Chairperson advised that Item 7 would be considered in Public Excluded as the report was provided in Public Excluded originally.

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum

There was no public forum.

5.       Confirmation of Minutes

5.1      16 November 2017, agenda pages 6-10 refer.

Resolved COM/2018/002

That the Commercial Subcommittee

Confirms the minutes of the meeting of the Commercial Subcommittee, held on 16 November 2017, as a true and correct record.

Peters/Courtney Carried

6.       Chairperson's Report

The Chairperson gave a verbal report noting that he had asked the Group Manager Corporate Services to provide a briefing after the meeting on the status of items the Subcommittee had referred to Council.  

7.       Verbal update on the status of the further investigation of assets in the Haven Precinct

Resolved COM/2018/003

That the Commercial Subcommittee

Considers this item in the Public Excluded section of the meeting.

Courtney/Peters Carried

8.       Forestry Advisory Group - 15 November 2017

Document number M3126, agenda pages 11-14 refer.

Resolved COM/2018/004

That the Commercial Subcommittee

Receives the unconfirmed minutes of a meeting of the Forestry Advisory Group, held on 15 November 2017.

Peters/Courtney Carried

9.       Exclusion of the Public

Resolved COM/2018/005

That the Commercial Subcommittee

Excludes the public from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Barker/Peters Carried

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Commercial Subcommittee Meeting – Public Excluded Minutes – 16 November 2017	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(i)      To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
2	Verbal update on the status of the further investigation of assets in the Haven Precinct	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: ·    Section 7(2)(g)      Maintain legal professional privilege
3	Haven Road property	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(i)      To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The meeting went into public excluded session at 1.09pm. Her Worship the Mayor R Reese entered the meeting at 1.12pm. The meeting resumed in public session at 2.10pm.

10.     Re-admittance of the Public

Resolved COM/2018/012

That the Commercial Subcommittee

Re-admits the public to the meeting.

Barker/Peters Carried

There being no further business the meeting ended at 2.10pm.

Confirmed as a correct record of proceedings:

                                                       Chairperson                                     Date