Nelson City Council Minutes - 22 February 2018
Minutes of a meeting of the Nelson City Council
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 22 February 2018, commencing at 9.07am - to approve LTP Consultation Document to go to Audit
Present: Her Worship the Mayor R Reese (Chairperson), Councillors L Acland, I Barker, M Courtney, B Dahlberg, K Fulton (via audio link), M Lawrey, P Matheson, B McGurk, G Noonan, M Rutledge, T Skinner and S Walker
In Attendance: Chief Executive (P Dougherty), Group Manager Infrastructure (A Louverdis), Group Manager Strategy and Environment (C Barton), Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), Senior Strategic Adviser (N McDonald), Manager Communications (P Shattock), Team Leader Governance (R Byrne) and Governance Adviser (E Stephenson)
Apologies: Nil
Opening Prayer
Councillor Noonan gave the opening prayer.
1. Apologies
There were no apologies. Her Worship the Mayor advised that Councillor Fulton would be taking part in the meeting via audio link.
Attendance: Councillor Fulton joined the meeting via audio link at 9.10a.m.
2. Confirmation of Order of Business
Her Worship the Mayor advised of one late item for the public excluded part of the meeting, and that the following resolution needed to be passed for the item to be considered:
2.1 Request for Refund of Financial Contributions for Stormwater
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Resolved CL/2018/001 That the Council Considers the public excluded item regarding Request for Refund of Financial Contributions for Stormwater at this meeting as a major item not on the agenda, pursuant to Section 46A(7)(a) of the Local Government Official Information and Meetings Act 1987, because it came to hand after the agenda was distributed and a resolution on the matter is required before the next scheduled meeting. |
Councillor Rutledge declared an interest in Natureland Wildlife Trust in relation to Item 6 – Audit of Long Term Plan 2018-28 Consultation Document.
Councillor Barker declared a potential interest if discussion took place on Tahuna Holiday Park in relation to Item 6 – Audit of Long Term Plan 2018-28 Consultation Document.
4.1 Kim Hall spoke to a petition regarding the installation of a pedestrian refuge on Main Road Stoke. Her points included:
· the petition represented the concerns of the wider community
· car parking was at a premium, the main road was essential to visit stores, with easy access from the main road
· the car park was built 20 years ago, there was a growing population
· the refuge was to be situated 52 metres from the closest traffic lights
· the existing crossing was the safest place to cross, this was a busy road in daytime hours
· the refuge would hinder emergency services in heavy traffic at the lights
· there was a danger of accidents with vehicles stopping for people on the refuge
· the Stoke business hub needed more carparks.
Her Worship the Mayor noted that construction of the refuge was underway, that a safety audit would be undertaken, and requested that the Chief Executive arrange for staff to communicate with Ms Hall regarding the rationale for the placement of the refuge.
5.1 14 December 2017
Document number M3204, agenda pages 5 - 33 refer.
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Resolved CL/2018/002 That the Council Confirms the minutes of the meeting of the Council, held on 14 December 2017, as a true and correct record. |
6. Audit of Long Term Plan 2018-28 Consultation Document
Document number R8961, agenda pages 34 - 292 refer.
Further supporting documents were tabled.
Group Manager Corporate Services, Nikki Harrison, and Senior Strategic Adviser, Nicky McDonald, spoke to the report and answered questions relating to:
· Uniform Annual General Charge
· Priorities
· New Funding
· Forestry land
· Marae Maintenance Funding
· Commercial Differential
· CBD Enhancement.
Group Manager Community Services, Chris Ward, answered questions regarding Natureland. Group Manager Infrastructure Services answered questions regarding CBD Enhancement.
Attendance: Councillor Noonan left the meeting at 10.06a.m. and returned at 10.19a.m.
Attendance: Councillor Fulton left the meeting at 10.13a.m. and returned at 10.23a.m.
Attendance: Councillor Lawrey left the meeting at 10.14a.m. and returned at 10.16a.m.
Attendance: Councillor Rutledge left the meeting at 10.25a.m. when discussion on Natureland took place, as he had declared an interest.
Attendance: The meeting was adjourned at 10.33a.m. and reconvened at 10.53a.m. Councillor Rutledge was not present.
Attendance: Councillor Rutledge returned to the meeting at 11.00a.m.
Senior Strategic Adviser, Nicky McDonald, and Senior Asset Engineer Phil Ruffell, advised the meeting that new information had been received regarding drought security and water supply that was relevant to the decision to make a contribution to the Waimea Dam. They recommended that the community be provided with the information and have the opportunity to make comment. The new information would be provided to the public in the suite of supporting documents to the Long Term Plan (LTP) Consultation Document.
Questions were answered on the process going forward and the meeting was advised that the Special Consultative Process that had begun would continue in parallel with the LTP consultation, and that the Long Term Plan hearings would have a section set aside for Waimea Dam submissions. It was agreed that the process would be further discussed at the 27 February 2018 Council workshop, where staff would present the full package of information and there would be an opportunity for a question and answer session.
Attendance: Councillor Matheson left the meeting at 11.03a.m. and returned at 11.06a.m.
Senior Asset Engineer Phil Ruffell provided background information and answered questions on the Opus report, model and the City’s water requirements.
Attendance: Councillor Matheson left the meeting at 11.36a.m. and returned at 11.40.am.
Attendance: Councillor Skinner left the meeting at 11.41a.m. and returned at 11.42a.m.
Attendance: Councillor Noonan left the meeting at 11.42a.m. and returned at 11.44.am.
The motion was put.
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Resolved CL/2018/003 That the Council Receives the report Audit of Long Term Plan 2018-28 Consultation Document (R8961) and its attachments (A1784383, A1911418, A1889191, A1895587, A1816122, A1915276, A1816478, A1911642, A1703725, A1914817, A1896597, A1765543, A1261457, A1784915) and; Approves the draft Long Term Plan 2018-28 Consultation Document and supporting documents for audit.
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1 A1920076 - Opus Report - Drought Security - Maitai Dam 2 A1918056 - Maitai Drought Study memo 3 A1920140 – Maitai Dam Drought Security Projections 4 A1920086 - Addendum 1 Medium Growth + Additional Demand 5 A1896597 - Draft Financial Statements 6 A1911642 - Draft Funding Impact Statement 2018-28 7 A1914810 - Draft Activity FIS |
Councillor Barker requested that the minutes record a vote of thanks to emergency responders.
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Vote of thanks to emergency responders to ex-cyclone Gita emergency events |
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Resolved CL/2018/004 That the Council Moves a vote of thanks to the emergency responders at recent ex-cyclone Gita emergency events. |
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Resolved CL/2018/005 That the Council Confirms, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, Mr Matt Conway, Partner, Simpson Grierson Local Government and Environment Group, remain after the public has been excluded, for Item 2 of the Public Excluded agenda Request for Refund of Financial Contributions for Stormwater, as he has knowledge that will assist the Council; Notes, in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, the knowledge that Mr Conway possesses relates to legal advice. |
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Resolved CL/2018/006 That the Council Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Council Meeting - Public Excluded Minutes - 14 December 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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2 |
Request for Refund of Financial Contributions for Stormwater
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
The meeting went into public excluded session at 11.58a.m. and resumed in public session at 1.38p.m.
8. Re-admittance of the Public
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Resolved CL/2018/010 That the Council Re-admits the public to the meeting.
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There being no further business the meeting ended at 1.38p.m.
Confirmed as a correct record of proceedings:
Chairperson
Date