Nelson City Council Minutes - 14 December 2017
Minutes of a meeting of the Nelson City Council
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 14 December 2017, commencing at 9.04am
Present: Her Worship the Mayor R Reese (Chairperson), Councillors L Acland, Councillor I Barker, M Courtney, B Dahlberg, K Fulton, M Lawrey, P Matheson, B McGurk, G Noonan, M Rutledge, T Skinner and S Walker
In Attendance: Chief Executive (P Dougherty), Group Manager Infrastructure (A Louverdis), Group Manager Strategy and Environment (C Barton), Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), Senior Strategic Adviser (N McDonald), Manager Communications (P Shattock) and Governance Adviser (E Stephenson)
Apology/ies : Nil
Opening Prayer
Councillor Skinner gave the opening prayer.
There were no apologies.
2. Confirmation of Order of Business
Her Worship the Mayor advised of one late item for the public excluded part of the meeting, which was not included in the agenda due to an administrative oversight and that the following resolution needed to be passed for the item to be considered:
2.1 Nelson Festivals Trust Chair Appointment
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Resolved CL/2017/549 That the Council Considers the public excluded item regarding Nelson Festivals Trust Chair Appointment at this meeting as a major item not on the agenda, pursuant to Section 46A(7)(a) of the Local Government Official Information and Meetings Act 1987, to enable a timely decision to be made.
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Her Worship the Mayor advised the meeting that:
· Agenda Items 12 – Trafalgar Park Corporate Boxes and 13 – Nelson Marina Strategy – Adoption of Strategy, would be considered after the Mayor’s report
· the recommendation in the agenda to confirm the 7 December 2017 Council minutes was not required
· there were no Youth Councillors present at the meeting.
Her Worship the Mayor acknowledged the Youth Council for its involvement and work in the last year and thanked staff.
Councillors Barker and Dahlberg subsequently declared an interest in Item 4 of the public excluded agenda – Tahuna Beach Camp lease and left the meeting for that item.
4. Public Forum
There was no public forum.
5.1 9 November 2017
Document number M3092, agenda pages 22 - 41 refer.
Councillor Skinner requested a correction to his name on the first page of the minutes.
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Resolved CL/2017/550 That the Council Confirms the minutes of the meeting of the Council, held on 9 November 2017, as amended, as a true and correct record. |
6. Status Report - Council - 14 December 2017
Document number R8783, agenda pages 42 - 50 refer.
Group Manager Infrastructure, Alec Louverdis, answered questions.
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Resolved CL/2017/551 That the Council Receives the Status Report Council 14 December 2017 (R8783) and its attachment (A1168168). |
Document number R8107, agenda pages 51 - 52 refer.
In speaking to her report, Her Worship the Mayor:
· acknowledged the arts community’s part in the Christmas display
· noted the importance of applying a good social enterprise model for Christmas
· thanked Project Manager Ian Wallace for his work on Trafalgar Street
· acknowledged sponsors and helpers for Nelson’s Christmas Celebration
· advised that a review of the Travel and Training Policy would take place in the new year
· spoke about the recording of sunshine hours, noting that there was officially no difference between Richmond and Nelson’s sunshine hours, the difference had been acknowledge by NIWA as due to the recording equipment.
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Resolved CL/2017/552 That the Council Receives the Mayor's Report (R8107). |
8. Trafalgar Park Corporate Boxes
Document number R8761, agenda pages 137 - 148 refer.
Property Parks and Facilities Asset Manager, Andrew Petherham, answered questions.
A correction was noted to Attachment 1 (A1872900) that Dave McLeod was an Architectural Designer, not Owner/Architect.
Questions were answered on the appearance of the front of the building and on consent fees for the project. The officer’s recommendation was moved and seconded.
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Receives the report Trafalgar Park Corporate Boxes (R8761) and its attachment (A1872900); and Approves in principle the proposal by the Tasman Rugby Union to construct corporate boxes within the West Grandstand, North End, Trafalgar Park, subject to an agreement and detailed design that is to the satisfaction of the Chief Executive the Chair of the Sports and Recreation Committee including that: 1. Design, consent and construction be at no cost to the Council; and 2. The construction process be managed and undertaken by the Tasman Rugby Union; and 3. The Project Manager be approved by the Council; and 4. The construction contractor be approved by the Council; and 5. The corporate boxes be owned, insured and maintained by the Council; and 6. The corporate boxes be hired on a commercial basis to event organisers at Trafalgar Park, recognising depreciation and operating costs; and 7. The hirer may retain revenue earned from the use of the corporate boxes. |
Councillor Lawrey, seconded by Councillor Fulton moved an amendment to include the Mayor in paragraph two of the motion, to satisfy his concerns regarding the appearance of the building.
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That the Council Receives the report Trafalgar Park Corporate Boxes (R8761) and its attachment (A1872900); and Approves in principle the proposal by the Tasman Rugby Union to construct corporate boxes within the West Grandstand, North End, Trafalgar Park, subject to an agreement and detailed design that is to the satisfaction of the Chief Executive the Chair of the Sports and Recreation Committee and the Mayor including that: 1. Design, consent and construction be at no cost to the Council; and 2. The construction process be managed and undertaken by the Tasman Rugby Union; and 3. The Project Manager be approved by the Council; and 4. The construction contractor be approved by the Council; and 5. The corporate boxes be owned, insured and maintained by the Council; and 6. The corporate boxes be hired on a commercial basis to event organisers at Trafalgar Park, recognising depreciation and operating costs; and 7. The hirer may retain revenue earned from the use of the corporate boxes. The amendment was lost. |
A further amendment was moved by Councillor Rutledge, seconded by Councillor Dahlberg for the removal of the word ‘consent’ from clause 1 of the motion and the addition of a further clause (8) agreeing that Council fund $5,000 towards the building consent fees.
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That the Council Receives the report Trafalgar Park Corporate Boxes (R8761) and its attachment (A1872900); and Approves in principle the proposal by the Tasman Rugby Union to construct corporate boxes within the West Grandstand, North End, Trafalgar Park, subject to an agreement and detailed design that is to the satisfaction of the Chief Executive and the Chair of Sports and Recreation Committee including that: 1. Design 2. The construction process be managed and undertaken by the Tasman Rugby Union; and 3. The Project Manager be approved by the Council; and 4. The construction contractor be approved by the Council; and 5. The corporate boxes be owned, insured and maintained by the Council; and 6. The corporate boxes be hired on a commercial basis to event organisers at Trafalgar Park, recognising depreciation and operating costs; and 7. The hirer may retain revenue earned from the use of the corporate boxes. 8. Nelson City Council grants Tasman Rugby Union up to $5,000 towards building consent costs from the Sports and Recreation budget. The amendment was lost. |
The substantive motion was put.
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Resolved CL/2017/553 That the Council Receives the report Trafalgar Park Corporate Boxes (R8761) and its attachment (A1872900); and Approves in principle the proposal by the Tasman Rugby Union to construct corporate boxes within the West Grandstand, North End, Trafalgar Park, subject to an agreement and detailed design that is to the satisfaction of the Chief Executive the Chair of the Sports and Recreation Committee including that: 1. Design, consent and construction be at no cost to the Council; and 2. The construction process be managed and undertaken by the Tasman Rugby Union; and 3. The Project Manager be approved by the Council; and 4. The construction contractor be approved by the Council; and 5. The corporate boxes be owned, insured and maintained by the Council; and 6. The corporate boxes be hired on a commercial basis to event organisers at Trafalgar Park, recognising depreciation and operating costs; and 7. The hirer may retain revenue earned from the use of the corporate boxes. |
Attendance: Councillor Rutledge left the meeting at 10.16am.
9. Nelson Marina Strategy - Adoption of Strategy
Document number R8788, agenda pages 149 - 212 refer.
Property Parks and Facilities Asset Manager, Andrew Petherham answered questions.
Attendance: Councillor Rutledge returned to the meeting at 10.21am.
The meeting agreed to record a vote of thanks to the Nelson Marina Advisory Group.
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Resolved CL/2017/554 That the Council Thanks the Nelson Marina Advisory Group for its time and effort in the development of the Nelson Marina Strategy. |
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Resolved CL/2017/555 That the Council Adopts the Nelson Marina Strategy included in Report R8081 as Attachment 1 (A1860198), with minor amendments.
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The meeting was adjourned at 10.28am and reconvened at 10.55am.
10. Approval of the Revenue and Financing Policy
Document number R8763, agenda pages 53 - 81 refer.
Group Manager Corporate Services Nikki Harrison answered questions.
The meeting agreed to add the words ‘in principle’ to the motion, on the basis that this was a draft policy which would be included as supporting information for public consultation on the Long term Plan.
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Resolved CL/2017/556 That the Council Receives the report Approval of the Revenue and Financing Policy (R8763) and its attachment (A1849376); and Approves in principle the Revenue and Financing Policy for concurrent consultation through the Long Term Plan 2018-28 consultation process.
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11. Policy on the Remission and Postponement of Rates for Maori Freehold Land
Document number R8765, agenda pages 82 - 88 refer.
Group Manager Corporate Services Nikki Harrison and Senior Strategic Adviser Nicky McDonald updated the meeting on consultation with interested parties and answered questions.
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Resolved CL/2017/557 That the Council Receives the report Policy on the Remission and Postponement of Rates for Maori Freehold Land (R8765) and its attachments (A1866276 and A1827012); and Approves the draft Policy on the Remission and Postponement of Rates for Maori Freehold Land for concurrent consultation through the Long Term Plan process.
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12. Assumptions for the Long Term Plan 2018-28 – Item 10
Document number R7453, agenda pages 89 - 100 refer.
Group Manager Corporate Services Nikki Harrison and Senior Strategic Adviser Nicky McDonald answered questions.
The meeting agreed to add the words ‘in principle’ to the motion, based on the fact that assumptions may be better informed when the Central Government Climate Change Guidelines have been received.
Attendance: Councillor Lawrey left the meeting from 11.24am, to 11.27am.
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Resolved CL/2017/558 That the Council Receives the report Assumptions for the Long Term Plan 2018-28 (R7453) and its attachment (A1725210); and Approves in principle the significant forecasting assumptions in A1725210 for use in the 2018-28 Long Term Plan.
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Document number R8730, agenda pages 101 - 136 refer.
Group Manager Corporate Services Nikki Harrison and Project Manager Lois Plum answered questions.
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Resolved CL/2017/559 That the Council Receives the report Civic House Accommodation (R8730) and its attachments (A1811490, A1869434, A8169430, A1872484, A1868366, A1869620); and Approves the high level implementation plan for Civic House Floor one outlined in Attachment 2 (A1869434); and Approves the use of Civic House Level 6 for Council staff on a permanent basis; and Agrees to put future funding into the Long Term Plan 2018-28 for subsequent floor upgrades outlined in the Attachments 4 and 5 (A1869430 and A1872484) and supports the potential sequence of upgrades and costs; and Commits to further investigate the option outlined in Attachment 6 (A1868366) of moving the Council Chamber to the ground floor taking into consideration the activation on Trafalgar Street; and Approves reviewing the potential to offset the costs of the upgrades with consolidation of property assets. |
14. Administrative Matters Report
Team Leader Governance, Robyn Byrne, answered questions.
Councillors raised concerns about the recording of non-attendance to reconvened meetings when a conflict of interest had been declared. Ms Byrne advised councillors to contact the Governance Advisers if in doubt.
Document number R8103, agenda pages 213 - 233 refer.
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Resolved CL/2017/560 That the Council Receives the report Administrative Matters Report (R8103) and its attachments (A1722167, A1743623, A1876003, A1645289 and A1819249); and Confirms the approval of the fixing of the seal in relation to those documents and the warrants of appointment detailed in the Schedule of Documents Sealed (A1819249); and Updates the Delegations Register to reflect that all powers relating to the Brook Waimarama Sanctuary Trust applications for further funding from the provision set aside in the Annual Plan 2017/18 are referred to Council; and Updates the Delegations Register to reflect that the Trafalgar Centre is the responsibility of the Sports and Recreation Committee. |
15. Commercial Subcommittee - 16 November 2017
Document number M3136, agenda pages 234 - 238 refer.
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Resolved CL/2017/561 That the Council Receives the unconfirmed minutes of a meeting of the Commercial Subcommittee, held on 16 November 2017. |
16. Joint Committee - 7 November 2017
Document number M3088, agenda pages 239 - 248 refer.
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Resolved CL/2017/562 That the Council Receives the unconfirmed minutes of a meeting of the Joint Committee, held on 7 November 2017. |
17. Hearings Panel - Other - 9 November 2017
Document number M3105, agenda pages 249 - 251 refer.
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Resolved CL/2017/563 That the Council Receives the unconfirmed minutes of a meeting of the Hearings Panel - Other, held on 9 November 2017. |
18. Civil Defence Emergency Management Group - 14 November 2017
Document number M3115, agenda pages 252 - 255 refer.
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Resolved CL/2017/564 That the Council Receives the unconfirmed minutes of a meeting of the Civil Defence Emergency Management Group, held on 14 November 2017. |
19. Joint Shareholders Committee - 14 November 2017
Document number M3117, agenda pages 256 - 260 refer.
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Resolved CL/2017/565 That the Council Receives the unconfirmed minutes of a meeting of the Joint Shareholders Committee, held on 14 November 2017. |
20. Audit, Risk and Finance Subcommittee - 14 November 2017
Document number M3123, agenda pages 261 - 268 refer.
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Resolved CL/2017/566 That the Council Receives the unconfirmed minutes of a meeting of the Audit, Risk and Finance Subcommittee, held on 14 November 2017. |
20.1 Health and Safety: Quarterly Report
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Resolved CL/2017/567 That the Council Notes the report Health and Safety: Quarterly Report (R7022) and its attachment (A1845583); and Acknowledges the assessment of critical health and safety risks contained in the attachment (A1845583). |
20.2 Tax Risk Management Strategy
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Resolved CL/2017/568 That the Council Adopts the Tax Risk Management Strategy (A1847439). |
21. Works and Infrastructure Committee - 16 November 2017
Document number M3128, agenda pages 269 - 275 refer.
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Resolved CL/2017/569 That the Council Receives the unconfirmed minutes of a meeting of the Works and Infrastructure Committee, held on 16 November 2017. |
21.1 Capital Expenditure Programme - Requests for Change
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Resolved CL/2017/570 That the Council Approves with respect to project 2968 Orphanage Stream/Sunningdale Drive flood protection, that $84,159 from 2018-19 budget be transferred to the 2017-18 budget; and Approves with respect to project 1187 Neale Park sewer pump station upgrade, that construction work be re-phased over two years and $1,116,729 from 2017-18 budget be transferred to the 2018-19 budget; and Approves with respect to project 2624 Nile Street East Stormwater and flood protection, that construction work be re-phased to 2018-19 and $772,904 from 2017-18 budget be transferred to the 2018-19 budget. |
21.2 Waste Assessment and Joint Waste Management and Minimisation Plan
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Resolved CL/2017/571 That the Council Approves the formation of a Joint Nelson City Council/Tasman District Council Working Party to advise both Councils on the review of the Nelson Tasman Joint Waste Management and Minimisation Plan 2012, subject to a reciprocal agreement by Tasman District Council; and Approves the Draft Terms of Reference as amended to reflect the removal of the words ‘co-opt and change of quorum to five, including two councillors from each council (A1831374); and Appoints Councillors Walker, Barker and Lawrey as Nelson City Council members of the Joint Council Waste Working Party; and Notes that the Joint Council Waste Working Party will report back to this Council’s Works and Infrastructure Committee to ensure that the Joint Waste Management and Minimisation Plan can be adopted by April 2018. |
22. Sports and Recreation Committee - 21 November 2017
Document number M3152, agenda pages 276 - 286 refer.
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Resolved CL/2017/572 That the Council Receives the unconfirmed minutes of a meeting of the Sports and Recreation Committee, held on 21 November 2017. |
22.1 Nelson City Council Easement - Bishopdale Reserve
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Resolved CL/2017/573 That the Council Grants the easement in gross, meaning granting the easement to Nelson City Council rather than to property, in favour of Nelson City Council over the area shown in blue on the plan (A1832806) of Bishopdale Reserve with all legal costs associated with the easement to be met by Nelson City Council; and Confirms the easement be agreed to under section 48(1)(d) of the Reserves Act 1977, acting pursuant to a delegation from the Minister of Conservation. |
22.2 Capital Expenditure Programme - Requests for Change
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Resolved CL/2017/574 That the Council Approves, with respect to project 1074 Stoke Youth Park, that $52,660 from 2017-18 budget be deferred to the Long Term Plan 2018-28, and that overall project phasing and budget be considered in the Long Term Plan 2018-28. |
22.3 Saxton Field Footpath Easement - Radio NZ
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Resolved CL/2017/575 That the Council Requests to the granting of a blanket easement (easement in gross) in favour of Nelson City Council from Radio New Zealand. The easement in gross is granted not specifically to any parcel of land but exclusively to Nelson City Council. The easement area is shown in red on the plan Attachment One (A1837467) of the Saxton Fields Reserve with all legal costs associated with the easement over Saxton Fields Reserve to be met by the project budget; and Confirms the easement be agreed under section 48(1) (d) of the Reserves Act 1977, acting pursuant to a delegation from the Minister of Conservation. |
22.4 Nelson Marina Strategy - Adoption of Strategy
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A separate report regarding this recommendation was considered as Item 13 on the Agenda. |
23. Planning and Regulatory Committee - 23 November 2017
Document number M3148, agenda pages 287 - 295 refer.
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Resolved CL/2017/576 That the Council Receives the unconfirmed minutes of a meeting of the Planning and Regulatory Committee, held on 23 November 2017. |
23.1 Compliance Strategy
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Resolved CL/2017/577 That the Council Approves the Compliance Strategy 2017 to guide staff and contractors in the exercise of enforcement obligations on behalf of the Council. |
23.2 Nelson Plan Resourcing
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Resolved CL/2017/578 That the Council Allocates an additional unbudgeted $600,000 for the development of the Nelson Plan in the 2017/2018 financial year; and Notes that some increases in the 2017/2018 financial year will be offset by reducing budget projections for 2018/2019 by $300,000 and savings in consultant costs by employing an additional staff member and as recruitment of vacancies is achieved. |
24. Community Services Committee - 28 November 2017
Document number M3168, agenda pages 296 - 304 refer.
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Resolved CL/2017/579 That the Council Receives the unconfirmed minutes of a meeting of the Community Services Committee, held on 28 November 2017. |
24.1 Nelson Festivals Trust Deed
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Resolved CL/2017/580 That the Council Approves the draft Nelson Festivals Trust Deed (A1867010), with the following amendment: · no casting vote. · two of the trustees to be appointed by the Council, on an ongoing basis. |
24.2 Community Investment Fund - Priorities and Review
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Resolved CL/2017/581 That the Council Approves that the Community Assistance Policy be renamed the Community Investment Policy; and Approves the amended Community Investment Policy (A1854528); and Approves the amended Terms of Reference for the Community Investment Funding Panel (A1854597); and Re-appoints the current Community Investment Funding panel community representatives (Graeme Thomas, Katy Steele, Rachel Saunders, Susan Hawthorne) for the 2018/19 funding allocations; and Notes that all four community representative roles will be re-advertised prior to 2019/20 funding allocations; and Approves the Community Investment Fund priorities (A1833653) for funding allocations to be made from the fund in 2018/19. |
24.3 Establishment of Nelson Whakatu Menzshed
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Resolved CL/2017/582 That the Council Approves the granting of a Community Lease for Nelson Whakatu Menzshed at 236 Haven Road as outlined in red on Attachment one (A1860796) of report R8694 for a period of one year at an annual rent of $532 + GST; and Approves the completion of necessary electrical works (funded from the $10,000 set aside for development of a Menzshed in the 2017/18 Annual Plan) to the building prior to commencement of a lease; and Approves the release of residual funding from the $10,000 set aside in the 2017/18 Annual Plan to the amalgamated Menzshed group to assist with further establishment costs. |
25. Hearings Panel - Other - 29 November 2017
Document number M3175, agenda pages 305 - 307 refer.
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Resolved CL/2017/583 That the Council Receives the unconfirmed minutes of a meeting of the Hearings Panel - Other, held on 29 November 2017. |
26. Governance Committee - 30 November 2017
Document number M3179, agenda pages 308 - 315 refer.
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Resolved CL/2017/584 That the Council Receives the unconfirmed minutes of a meeting of the Governance Committee, held on 30 November 2017. |
26.1 Statement of Expectation 2018/19 - Bishop Suter Trust
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Resolved CL/2017/585 That the Council Confirms the general matters to be included in the Bishop Suter Trust Statement of Expectation letter as those identified in paragraphs 4.1 to 4.14 of report R8745; and Confirms the specific matters to be included in the Bishop Suter Trust Statement of Expectation letter as: • Development of a five year strategic plan, that; - Articulates a clear vision for the Suter; and - Identifies issues, opportunities and costs associated with delivering on that vision, including: o Opportunities to increase third party funding o Ensuring the staff have the right skills and capacity o Demonstrates Commitment to the principals of good asset management o Optimising the Governance Group’s skillset and blend; and • Development of a Governance succession plan; • Cybersecurity; and • Sustainability; and • Recovery planning, in particular a request to identify potential hazards and how recovery is planned for these hazards. |
26.2 Statement of Expectation 2018/19 - Nelson Regional Development Agency
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Resolved CL/2017/586 That the Council Confirms the general matters to be included in the Nelson Regional Development Agency Statement of Expectation letter as those identified in paragraphs 4.1 to 4.14 of report R8745; and Confirms the specific matters to be included in the Statements of Expectation letters as: · Cybersecurity; and · Sustainability; and · Recovery planning, in particular a request to identify potential hazards and how recovery is planned for these hazards. · Revised performance measures. |
26.3 Draft Rates Remissions Policy
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Resolved CL/2017/587 That the Council Approves changes to the Rates Remission Policy for concurrent consultation during the submission process for the Consultation Document to the Long Term Plan 2018-28. |
27. Regional Transport Committee - 27 November 2017
Document number M3166, agenda pages 316 - 320 refer.
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Resolved CL/2017/588 That the Council Receives the unconfirmed minutes of a meeting of the Regional Transport Committee, held on 27 November 2017. |
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Resolved CL/2017/589 That the Council Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Council Meeting - Public Excluded Minutes - 9 November 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
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2 |
Status Report - Council - Public Excluded - 14 December 2017
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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3 |
Nelmac Statement of Expectation 2018/19
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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4 |
Tahuna Beach Camp lease
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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5 |
Nelson Festivals Trust Chair Appointment
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
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6 |
Commercial Subcommittee Meeting - Public Excluded Minutes - 16 November 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities
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7 |
Joint Committee Meeting - Public Excluded Minutes - 7 November 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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8 |
Civil Defence Emergency Management Group Meeting - Public Excluded Minutes - 14 November 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person
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9 |
Joint Shareholders Committee Meeting - Public Excluded Minutes - 14 November 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information |
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10 |
Audit, Risk and Finance Subcommittee Meeting - Public Excluded Minutes - 14 November 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person
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11 |
Works and Infrastructure Committee Meeting - Public Excluded Minutes - 16 November 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
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12 |
Sports and Recreation Committee Meeting - Public Excluded Minutes - 21 November 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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13 |
Planning and Regulatory Committee Meeting - Public Excluded Minutes - 23 November 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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14 |
Community Services Committee Meeting - Public Excluded Minutes - 28 November 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person
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The meeting went into public excluded session at 12.00pm and resumed in public session at 1.23pm.
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Re-admittance of the Public |
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Resolved CL/2017/607 That the Council Re-admits the public to the meeting. |
The meeting was adjourned until 1.44pm, at which time Councillors Barker and Dahlberg left the meeting.
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Exclusion of the Public |
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Resolved CL/2017/608 That the Council Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: Her Worship the Mayor/Skinner Carried |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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4 |
Tahuna Beach Camp lease
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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The meeting went into public excluded session at 1.45pm and resumed in public session at 2.29pm.
29. Re-admittance of the Public
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Resolved CL/2017/590 That the Council Re-admits the public to the meeting.
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There being no further business the meeting ended at 2.29pm.
Confirmed as a correct record of proceedings:
Chairperson
Date