Works and Infrastructure Committee Minutes - 16 November 2017
Minutes of a meeting of the Works and Infrastructure Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 16 November 2017, commencing at 9.02am
Present: Councillor S Walker (Chairperson), Her Worship the Mayor R Reese, Councillors L Acland, B Dahlberg, M Lawrey, P Matheson (Deputy Chairperson), G Noonan, and T Skinner
In Attendance: Councillors I Barker and B McGurk, Acting Chief Executive (D Hammond), Group Manager Infrastructure (A Louverdis), Group Manager Strategy and Environment (C Barton), Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), Senior Strategic Adviser (N McDonald) and Governance Adviser (E Stephenson)
Apology/ies : Nil
No apologies were received.
2. Confirmation of Order of Business
There was no change to the order of business.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
There was no public forum.
4.1 28 September 2017
Document number M2960, agenda pages 8 - 15 refer.
Attendance: Councillor Lawrey entered the meeting at 9.04am.
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Resolved WI/2017/069 That the Works and Infrastructure Committee Confirms the minutes of the meeting of the Works and Infrastructure Committee, held on 28 September 2017, as a true and correct record. |
4.2 31 October 2017
Document number M3066, agenda pages 16 - 17 refer.
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Resolved WI/2017/070 That the Works and Infrastructure Committee Confirms the minutes of the meeting of the Works and Infrastructure Committee, held on 31 October 2017, as a true and correct record. |
5. Status Report - Works and Infrastructure- 16 November 2017
Document number R8685, agenda pages 18 - 20 refer.
Attendance: Her Worship the Mayor R Reese entered the meeting at 9.06am.
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Resolved WI/2017/071 That the Works and Infrastructure Committee Receives the Status Report Works and Infrastructure Committee 16 November 2017 (R8685) and its attachment (A1150321).
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Document number R8698, agenda pages 21 - 22 refer.
The Chairperson advised the meeting that he had attended the National Trafinz (Transport for People) conference, and had found it of great benefit.
Manager Roading and Utilities, Margaret Parfitt, was congratulated for her role in the organisation of the conference and was acknowledged by the Chairperson for her new role as Manager Roading and Utilities.
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Resolved WI/2017/072 That the Works and Infrastructure Committee Receives the Chairperson's Report (R8698). |
7. Capital Expenditure Programme - Requests for Change
Document number R8185, agenda pages 23 - 27 refer.
Manager Capital Projects, Shane Davies spoke to the report and answered questions.
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Resolved WI/2017/073 That the Committee Receives the report Capital Expenditure Programme - Requests for Change (R8185).
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Recommendation to Council WI/2017/074 That the Council Approves with respect to project 2968 Orphanage Stream/Sunningdale Drive flood protection, that $84,159 from 2018-19 budget be transferred to the 2017-18 budget; and Approves with respect to project 1187 Neale Park sewer pump station upgrade, that construction work be re-phased over two years and $1,116,729 from 2017-18 budget be transferred to the 2018-19 budget; and Approves
with respect to project 2624 Nile Street East Stormwater and flood protection,
that construction work be re-phased to 2018-19 and $772,904 from 2017-18
budget be transferred to the 2018-19 budget. |
8. Consideration for Footpath Operation of Electric NZ Post Delivery Vehicles (Paxsters)
Document number R8458, agenda pages 28 - 42 refer.
Manager Roading and Utilities, Margaret Parfitt spoke to the report and answered questions. A replacement Attachment 2 – Exclusion zones (A1856532) was tabled.
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Resolved WI/2017/075 That the Committee Receives the report Consideration for Footpath Operation of Electric NZ Post Delivery Vehicles (Paxsters) (R8458) and its attachments A1853996, A1856532 ; and Defers any decision regarding approval for NZ Post to operate Paxster vehicles on Nelson City Council footpaths to when the outcome of the Hamilton City Council trial is known, expected after July 2018.
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1 A1856532 - replacement Attachment 2 - Exclusion zones |
9. Waste Assessment and Joint Waste Management and Minimisation Plan
Document number R8365, agenda pages 43 - 145 refer.
Senior Asset Engineer – Solid Waste, Johan Thiart spoke to the report and answered questions.
Councillor Lawrey indicated his willingness to become a member of the working party and a motion was moved and seconded accordingly.
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Addition of Councillor Lawrey to the Joint Council Waste Working Party |
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Resolved WI/2017/076 That the Works and Infrastructure Committee Approves the addition of Councillor Lawrey to the Joint Council Waste Working Party. |
Further discussion took place regarding waste, recycling and environmental costs and the terms or reference for the working party.
The meeting agreed that the quorum for the working party should be five members with two councillors from each council, and that it did not agree with the co-opting of additional members to the working party. It was noted that Tasman District Council had approved the working party terms of reference and agreed that the changes be noted and the process be worked through by officers.
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Resolved WI/2017/077 That the Committee Receives the report Waste Assessment and Joint Waste Management and Minimisation Plan (R8365) and its attachments (A1795347, A1822245 and A1831374); and Approves the Joint Waste Assessment (A1795347) as attached to report R8365 as an assessment under section 51 of the Waste Minimisation Act.
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Recommendation to Council WI/2017/078 That the Council Approves the formation of a Joint Nelson City Council/Tasman District Council Working Party to advise both Councils on the review of the Nelson Tasman Joint Waste Management and Minimisation Plan 2012, subject to a reciprocal agreement by Tasman District Council; and Approves the Draft Terms of Reference as amended to reflect the removal of the words ‘co-opt and change of quorum to five, including two councillors from each council (A1831374); and Appoints Councillors Walker, Barker and Lawrey as Nelson City Council members of the Joint Council Waste Working Party; and Notes that the Joint Council Waste Working Party will report back to this Council’s Works and Infrastructure Committee to ensure that the Joint Waste Management and Minimisation Plan can be adopted by April 2018.
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Resolved WI/2017/079 That the Works and Infrastructure Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Status Report - Works and Infrastructure- Public Excluded - 16 November 2017
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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2 |
Parkers Road Pump Station land exchange
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session at 10.20am and resumed in public session at 10.47am.
11. Re-admittance of the Public
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Resolved WI/2017/083 That the Works and Infrastructure Committee Re-admits the public to the meeting.
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There being no further business the meeting ended at 10.47am.
Confirmed as a correct record of proceedings:
Chairperson
Date