Sports and Recreation Committee Minutes - 21 November 2017
Minutes of a meeting of the Sports and Recreation Committee
Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson
On Tuesday 21 November 2017, commencing at 9.04am
Present: Councillor T Skinner (Chairperson), Her Worship the Mayor R Reese, Councillor I Barker, M Courtney, K Fulton, B McGurk, M Rutledge (Deputy Chairperson) and S Walker
In Attendance: Councillors G Noonan and P Matheson, Acting Chief Executive (D Hammond), Group Manager Community Services (C Ward), Manager Communications (P Shattock) Senior Strategic Adviser (N McDonald) and Governance Adviser (E Stephenson)
Apologies: Councillor Fulton for lateness
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Resolved SPO/2017/103 That the Sports and Recreation Committee Receives and accepts the apology from Councillor Fulton for lateness. |
2. Confirmation of Order of Business
Changes were made to the order of items during the meeting.
Councillor Rutledge declared an interest in Natureland Wildlife Trust.
Attendance: Her Worship the Mayor R Reese entered the
meeting at 9.06am.
Attendance: Councillor Rutledge left the meeting at 9.06am and took no part in Item 4.1.
Attendance: Councillor Fulton entered the meeting at 9.09am.
4.1
Attendance: Councillor Rutledge returned to the meeting at 9.26am.
4.2
4.3 Les Edwards - Tasman Rugby Union and Dave McLeod - Project Architecture
Les Edwards, of Tasman Rugby Union, and Dave McLeod, Project Architecture, spoke about proposed corporate boxes at Trafalgar Park. A PowerPoint presentation was provided.
It was noted that a decision was required as soon as possible and the meeting agreed to request that an officer report on the proposal be provided to the December Council meeting, rather than the Sports and Recreation Committee, which was not meeting again until February 2018, due to urgency.
The meeting was adjourned at 10.05am and reconvened at 10.10am.
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Tasman Rugby Union Port Stand alteration proposal |
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Resolved SPO/2017/104 That the Sports and Recreation Committee Requests that a report be prepared in relation to the Tasman Rugby Union proposal to alter the Port Stand Trafalgar Park; and Refers the matter to Council for a decision in December due to urgency.
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1 A1867237 - Tasman Rugby Union PowerPoint presentation |
The meeting was adjourned at 10.15am and reconvened at 10.41am. Her Worship the Mayor R Reese was not present.
5.1 5 October 2017
Document number M2988, agenda pages 9 - 15 refer.
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Resolved SPO/2017/105 That the Sports and Recreation Committee Confirms the minutes of the meeting of the Sports and Recreation Committee, held on 5 October 2017, as a true and correct record. |
6. Status Report - Sports and Recreation Committee - 21 November 2017
Document number R8705, agenda pages 16 - 18 refer.
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Resolved SPO/2017/106 That the Sports and Recreation Committee Receives the Status Report Sports and Recreation Committee 21 November 2017 (R8705) and its attachment (A1664423).
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Attendance: Her Worship the Mayor R Reese returned to the meeting at 10.47am.
7.
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Chairperson's Report |
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The Chairperson provided a verbal report, he said that he had attended the Riverside pool’s 90th anniversary and thanked Facility Manager, Dave McKenzie, for organising the celebration, which had displayed flags and a board at side of pool showing the history of the 90 year old building. It was also noted that the floor had been strengthened. The Chair reflected that this was a well utilised pool in a great old building, which had stood the test of time and fitted in well. |
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Resolved SPO/2017/107 That the Sports and Recreation Committee Receives the Chairperson’s verbal report. |
Agenda Item 12 – Nelson Marina Strategy was accorded precedence at this time.
8 . Nelson Marina Strategy - Adoption of Strategy
Document number R8081, agenda pages 107 - 167 refer.
Property Parks and Facilities Asset Manager, Andrew Petherham, spoke to the report, provided background to the process and answered questions. Roger Gibbons was invited to the table and provided background information regarding the formation of the advisory group, and answered questions. Mr Petherham noted a change (underlined) from the previous report on page 163 of the agenda regarding the increase of berth provision for visitors to 25%, as no longer relevant and that the strategy contained a few typographical errors, which would be corrected.
A question was asked regarding the difference in paragraph 5.2 of the officer report and section 3.2 of the SLR report.
The meeting was adjourned at 11.02am, for a point of clarification, and reconvened at 11.03am.
It was confirmed that the SLR version was correct and paragraph 5.2 of the officer’s report should be disregarded. Two images showing potential Marina layouts were tabled.
Attendance: Councillor Barker left the meeting at 11.27am until 11.28am.
Attendance: Councillor Matheson left the meeting at 11.27am until 11.29am.
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Resolved SPO/2017/108 That the Sports and Recreation Committee Receives the report Nelson Marina Strategy - Adoption of Strategy (R8081) and its attachments A1860198 and A1860754. |
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Following further discussion, it was agreed that in order to ensure confidence that the strategy was self-funding, it was important to know the real value of the asset, which should be the depreciated replacement cost valuation, and an additional motion requesting a report on this issue was proposed. |
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Resolved SPO/2017/109 That the Sports and Recreation Committee Requests a report from the Chief Executive Officer detailing options for the treatment of depreciation within the Marina Closed Account. |
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1 A1870853 - tabled documents - Draft Marina images |
The words ‘with minor amendments’ were added to the motion, to allow for any minor edits required prior to the adoption of the strategy by Council.
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Recommendation to Council SPO/2017/110 That the Council Adopts the Nelson Marina Strategy included in Report R8081 as Attachment 1 A1860198, with minor amendments. |
9. Nelson City Council Easement - Bishopdale Reserve
Document number R8363, agenda pages 94 - 98 refer.
Team Leader Property, Peter Hunter and Acting Group Manager Infrastructure, Shane Davies answered questions.
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Resolved SPO/2017/111 That the Sports and Recreation Committee Receives the report Nelson City Council Easement - Bishopdale Reserve (R8363); and its attachment (A1832806).
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Recommendation to Council SPO/2017/112 That the Council Grants the easement in gross, meaning granting the easement to Nelson City Council rather than to property, in favour of Nelson City Council over the area shown in blue on the plan (A1832806) of Bishopdale Reserve with all legal costs associated with the easement to be met by Nelson City Council; and Confirms the easement be agreed to under section 48(1)(d) of the Reserves Act 1977, acting pursuant to a delegation from the Minister of Conservation; and
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10. Natureland Wildlife Trust 10 year plan and request for funding
Document number R8722, agenda pages 19 - 93 refer.
Attendance: Councillor Rutledge left the meeting at 12.18pm and took no part in this item.
Group Manager Community Services, Chris Ward spoke to the report and answered questions.
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Resolved SPO/2017/113 That the Sports and Recreation Committee Receives the report Natureland Wildlife Trust 10 year plan and request for funding (R8722) and its attachments (A1863878, A1849829, A1862894 and A1864951); and Directs the Chief Executive to commission an independent review to recommend an appropriate level of ongoing Council support for Natureland, including consideration of: - the Natureland Wildlife Trust’s 10 year business plan and business objectives - the outcomes and benefits sought by Council and the community from Natureland.
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The meeting was adjourned at 12.45pm, and reconvened at 1.19pm, Her Worship the Mayor R Reese and Councillor Fulton were not present.
11. Capital Expenditure Programme - Requests for Change
Document number R8189, agenda pages 99 - 101 refer.
Acting Group Manager Infrastructure, Shane Davies, spoke to the report and answered questions.
Attendance: Councillor Fulton returned to the meeting at 1.22pm.
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Resolved SPO/2017/114 That the Sports and Recreation Committee Receives the report Capital Expenditure Programme - Requests for Change (R8189). |
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Recommendation to Council SPO/2017/115 That the Council Approves, with respect to project 1074 Stoke Youth Park, that $52,660 from 2017-18 budget be deferred to the Long Term Plan 2018-28, and that overall project phasing and budget be considered in the Long Term Plan 2018-28. |
12. Saxton Field Footpath Easement - Radio NZ
Document number R8370, agenda pages 102 - 106 refer.
Senior Property Officer, Susan Mathieson, spoke to the report, noting a correction to the recommendation that legal costs were being met by the project budget, and not by Nelson City Council, as stated in the agenda.
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Resolved SPO/2017/116 That the Sports and Recreation Committee Receives the report Saxton Field Footpath Easement - Radio NZ (R8370) and its attachment (A1837467) |
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Recommendation to Council SPO/2017/117 That the Council Requests to the granting of a blanket easement (easement in gross) in favour of Nelson City Council from Radio New Zealand. The easement in gross is granted not specifically to any parcel of land but exclusively to Nelson City Council. The easement area is shown in red on the plan Attachment One (A1837467) of the Saxton Fields Reserve with all legal costs associated with the easement over Saxton Fields Reserve to be met by the project budget; and Confirms the easement be agreed under section 48(1) (d) of the Reserves Act 1977, acting pursuant to a delegation from the Minister of Conservation.
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Resolved SPO/2017/118 That the Sports and Recreation Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Sports and Recreation Committee Meeting - Public Excluded Minutes - 5 October 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information |
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2 |
Status Report - Sports and Recreation Committee- Public Excluded - 21 November 2017
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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3 |
Saxton Field Land Purchase
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session at 1.42pm and resumed in public session at 2.01pm.
14. Re-admittance of the Public
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Resolved SPO/2017/123 That the Sports and Recreation Committee Re-admits the public to the meeting.
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There being no further business the meeting ended at 2.01pm.
Confirmed as a correct record of proceedings:
