Minutes of Joint Shareholders Committee

Joint Shareholders Committee Minutes - 14 November 2017

Minutes of a meeting of the Joint Shareholders Committee

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Tuesday 14 November 2017, commencing at 1.30pm

Present: Her Worship the Mayor of Nelson R Reese (Chairperson), Nelson City Councillors I Barker, M Courtney, P Matheson, G Noonan and T Skinner, His Worship the Mayor of Tasman R Kempthorne, Tasman District Councillors S Bryant, P Canton, D Ogilvie and T Tuffnell

In Attendance: Nelson City Councillors B McGurk, M Rutledge and S Walker, Nelson City Council City Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), Tasman District Council Corporate Services Manager (M Drummond) and Governance Adviser (P White)

Apology: Tasman District Councillor T King

1. Apologies

Resolved JSC/2017/023

That the Joint Shareholders Committee

Receives and accepts an apology from Councillor King.

Her Worship the Mayor/His Worship the Mayor of Tasman Carried

2. Confirmation of Order of Business

Her Worship the Mayor, R Reese, confirmed that she would be asking the Committee to resolve to allow the Chairperson of Tasman Bays Heritage Trust, Ms Olivia Hall to remain during the public excluded session.

There were no further changes to the order of business.

3. Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4. Public Forum

There was no public forum.

5. Confirmation of Minutes

5.1 22 August 2017

Document number M2837, agenda pages 6 - 11 refer.

Resolved JSC/2017/024

That the Joint Shareholders Committee

Confirms the minutes of the meeting of the Joint Shareholders Committee, held on 22 August 2017, as a true and correct record.

His Worship the Mayor of Tasman/Courtney Carried

6. Port Nelson Limited Final Statement of Corporate Intent 2017/20

Document number R6985, agenda pages 12 - 42 refer.

Group Manager Corporate Services, Nikki Harrison spoke to the report.

The members noted that it was unrealistic to request changes to the Statement of Corporate Intent (SOCI) at this stage, however they asked Ms Harrison to ensure that there was further detail about the Port’s risk management and recovery processes in the next SOCI, particularly noting emergency management recovery roles and biosecurity as a risk to the Port.

Resolved JSC/2017/025

That the Joint Shareholders Committee

Receives the report Port Nelson Limited Final Statement of Corporate Intent 2017/20 (R6985); and

Notes the delivery of the Port Nelson Ltd Statement of Corporate Intent 2017/20 (A1845342) as required under the Port Companies Act 1988; and

Confirms that the Port Nelson Ltd Statement of Corporate Intent 2017/20 meets shareholder expectations.

His Worship the Mayor of Tasman/Courtney Carried

7. Exclusion of the Public

Olivia Hall, of Tasman Bays Heritage Trust, was in attendance for Item 2 of the Public Excluded agenda to answer questions and, accordingly, the following resolution was required to be passed:

Resolved JSC/2017/026

That the Joint Shareholder Committee

Confirms, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, that the following people remain after the public has been excluded as they have knowledge that will assist the Committee:

· Olivia Hall for item 2 on the Public Excluded Agenda (Establishment of a Nelson Provincial Museum Working Group); and

Notes, in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, that the knowledge that they possess relates to the Tasman Bays Heritage Trust.

Ogilvie/Matheson Carried

Resolved JSC/2017/027

That the Joint Shareholders Committee

Excludes the public from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

Joint Shareholders Committee Meeting - Public Excluded Minutes - 22 August 2017

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person

· Section 7(2)(h)

To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Establishment of a Nelson Provincial Museum Working Group

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(b)(ii)

To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

Ogilvie/Matheson Carried

The meeting went into public excluded session at 1.45pm and resumed in public session at 2.30pm.

8. Re-admittance of the Public

Resolved JSC/2017/028

That the Joint Shareholders Committee

Re-admits the public to the meeting.

Her Worship the Mayor/His Worship the Mayor of Tasman Carried

There being no further business the meeting ended at 2.30pm.

Confirmed as a correct record of proceedings:

Chairperson Date