Joint Committee of Tasman District and Nelson City Councils Minutes - 7 November 2017

       

 

Minutes of a meeting of the Joint Committee of Tasman District and Nelson City Councils

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Tuesday 7 November 2017, commencing at 9.00am

 

Present:              Her Worship the Mayor of Nelson R Reese (Chairperson), Nelson City Councillors I Barker, M Courtney, B Dahlberg, K Fulton, M Lawrey, B McGurk, G Noonan, T Skinner, and S Walker, His Worship the Mayor of Tasman R Kempthorne, Tasman District Councillors T King, S Bryant, M Greening, P Hawkes, K Maling, D Ogilvie, P Sangster, T Tuffnell, and D Wensley

In Attendance:   Nelson City Council Acting Chief Executive (D Hammond), Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), Tasman District Council Corporate Services Manager (M Drummond) and Governance Adviser (P White)

Apologies:           Nelson City Councillors Acland, Rutledge and Matheson; Tasman District Councillors McNamara, and Turley  

 

 

1.       Apologies

Resolved JC/2017/007

That the Joint Committee of Tasman District and Nelson City Councils

Receives and accepts the apologies from Councillors Acland, Rutledge, Matheson McNamara and Turley.

Dahlberg/Bryant                                                                         Carried

 

2.       Confirmation of Order of Business

There were no changes to the order of business.

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum 

Steve Cross spoke in regard to his concerns about the amount of the agenda from which the public was excluded.  He challenged the grounds for public exclusion. 

At the Chairperson’s request, Group Manager Community Services Chris Ward joined the table and confirmed the rationale for the public excluded part of the meeting.

Attendance: Cr Ogilvie joined the meeting at 9.06am.

Chief Executive David Hammond joined the meeting at 9.08am.

5.       Confirmation of Minutes

5.1      28 March 2017

Document number M2449, agenda pages 7 - 11 refer.

Resolved JC/2017/008

That the Joint Committee of Tasman District and Nelson City Councils

Confirms the minutes of the meeting of the Joint Committee of Tasman District and Nelson City Councils, held on 28 March 2017, as a true and correct record.

Barker/His Worship the Mayor of Tasman                                    Carried

               

6.       Exclusion of the Public

Resolved JC/2017/009

That the Joint Committee of Tasman District and Nelson City Councils

Confirms, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, that the following people remain after the public has been excluded as they have knowledge that will assist the Committee:

·       John Palmer and Mark Rawson for item 2 on the Public Excluded Agenda (Nelson Regional Development Agency Update);

 

 

Notes, in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, that the knowledge that they possess relates to:

·       For John Palmer and Mark Rawson, knowledge relating to the Nelson Regional Development Agency;

 

His Worship the Mayor of Tasman/Her Worship the Mayor        Carried

 

Resolved JC/2017/010

That the Joint Committee of Tasman District and Nelson City Councils

Excludes the public from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Joint Committee Meeting - Public Excluded Minutes -  28 March 2017

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·    Section 7(2)(b)(ii)

     To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

•   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

2

Nelson Regional Development Agency Update

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(b)(ii)

     To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

His Worship the Mayor of Tasman/Her Worship the Mayor           Carried

The meeting went into public excluded session at 9.10am and resumed in public session at 9.17am. 

7.       Re-admittance of the Public

Resolved JC/2017/011

That the Joint Committee of Tasman District and Nelson City Councils

Re-admits the public to the meeting.

Her Worship the Mayor/Noonan                                                  Carried

 

Nelson Regional Development Agency Update

 

Nelson Regional Development Agency Chairperson, Mr John Palmer and Chief Executive Mr Mark Rawson gave a presentation (A1860282).  They noted the strong focus on the visitor and tourism sector to date.  The focus would now  turn to the economics of the region and the growth strategy.  In regard to an Events Strategy for the region, they noted this was separately funded by Nelson City Council, however there was a benefit beyond the city to the wider region.  In response to a question, Mr Rawson confirmed that the Events Strategy would focus on an investment base over the ‘shoulder period’ of the tourism season.

 

Attendance:  Cr Wensley joined the meeting at 9.18am.. She tendered Cr Canton’s apology for non-attendance.

 

Attendance: Cr King joined the meeting at 9.27am.

 

Attendance: Cr Sangster joined the meeting at 9.30am.

 

In terms of the web presence, Mr Rawson confirmed there would be a strong social and digital focus.

 

Mr Rawson confirmed that NRDA was working closely with Uniquely Nelson,  however, the NRDA focus was the wider Nelson Tasman community, with a push out to the international market, where Uniquely Nelson was focussed on the Nelson CBD.

 

Mr Palmer spoke briefly about NRDA budgets and limitations of resources.  He stated that the NRDA Board had considered the Waimea Community Dam, and there would be a position taken by the Board in regard to the Dam, however due to a conflict of interest Mr Palmer would not be taking any part in that discussion or decision.

 

Nelson Regional Development Agency Chairperson, Mr John Palmer and Chief Executive Mr Mark Rawson gave a presentation (A1860282).  They noted the strong focus on the visitor and tourism sector to date.  The focus would now  turn to the economics of the region and the growth strategy.  In regard to an Events Strategy for the region, they noted this was separately funded by Nelson City Council, however there was a benefit beyond the city to the wider region.  In response to a question, Mr Rawson confirmed that the Events Strategy would focus on an investment base over the ‘shoulder period’ of the tourism season.

Attendance:  Cr Wensley joined the meeting at 9.18am.. She tendered Cr Canton’s apology for non-attendance.

Attendance: Cr King joined the meeting at 9.27am.

Attendance: Cr Sangster joined the meeting at 9.30am.

In terms of the web presence, Mr Rawson confirmed there would be a strong social and digital focus.

Mr Rawson confirmed that NRDA was working closely with Uniquely Nelson,  however, the NRDA focus was the wider Nelson Tasman community, with a push out to the international market, where Uniquely Nelson was focussed on the Nelson CBD.

Mr Palmer spoke briefly about NRDA budgets and limitations of resources.  He stated that the NRDA Board had considered the Waimea Community Dam, and there would be a position taken by the Board in regard to the Dam, however due to a conflict of interest Mr Palmer would not be taking any part in that discussion or decision.

 

Attachments

1    A1860282 Nelson Regional Development Agency Powerpoint Presentation

 

 

 

Exclusion of the Public

Resolved JC/2017/012

That the Joint Committee of Tasman District and Nelson City Councils

Confirms, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, name and name remain after the public has been excluded as they have knowledge that will assist the Committee:

 

·      Olivia Hall,  Lucinda Blackley-Jimson and Liz Richards for item 3 on the Public Excluded Agenda (Tasman Bays Heritage Trust six-monthly report);

 

·      Phil Lough and Daryl Wehner for item 4 on the Public Excluded Agenda (Port Nelson Limited six-monthly presentation);

 

·      Robert Evans and Simon Orr for item 5 on the Public Excluded Agenda (Nelson Airport Limited six-monthly presentation)

 

Notes, in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, that the knowledge that they possess relates to:

 

·      For Olivia Hall,  Lucinda Blackley-Jimson and Liz Richards, knowledge relating to the Tasman Bays Heritage Trust;

 

·      For Phil Lough and Daryl Wehner , knowledge relating to Port Nelson Limited;

 

·      For Robert Evans and Simon Orr, knowledge relating to Nelson Airport Limited.

 

Bryant/Tuffnell                                                                        Carried

 

Resolved JC/2017/013

That the Joint Committee of Tasman District and Nelson City Councils

Excludes the public from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

3

Tasman Bay Heritage Trust six-monthly report

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(b)(ii)

     To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

4

Port Nelson Limited six-monthly presentation

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(b)(ii)

     To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

5

Nelson Airport Limited six-monthly presentation

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(b)(ii)

     To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

6

Joint Council Controlled Organisations - matters for the Statement of Expectations (Port, Airport, TBHT) 2018/19

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Bryant/Tuffnell                                                                             Carried

The meeting went into public excluded session at 9.53am and resumed in public session at 12.00pm. 

8.       Re-admittance of the Public

Resolved JC/2017/014

That the Joint Committee of Tasman District and Nelson City Councils

Re-admits the public to the meeting.

Wensley/Hawkes                                                                        Carried

 

 

There being no further business the meeting ended at 12.00pm.

Confirmed as a correct record of proceedings:

 

 

 

                                                       Chairperson                                     Date