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AGENDA

Ordinary meeting of the

 

Joint Committee of Tasman District and Nelson City Councils

 

 

Tuesday 7 November 2017
Commencing at 9.00am
Council Chamber

Civic House

110 Trafalgar Street, Nelson

 

Membership: Her Worship the Mayor of Nelson Rachel Reese (Chairperson), Nelson City Councillors Paul Matheson, Luke Acland, Ian Barker, Mel Courtney, Bill Dahlberg, Kate Fulton, Matt Lawrey, Brian McGurk, Gaile Noonan, Mike Rutledge, Tim Skinner, and Stuart Walker, His Worship the Mayor of Tasman Richard Kempthorne, Tasman District Councillors Tim King, Sue Brown, Stuart Bryant, Pete Canton, Mark Greening, Paul Hawkes, Dean McNamara, Kit Maling, David Ogilvie, Paul Sangster, Trevor Tuffnell, Anne Turley and Dana Wensley

 

N-logotype-black-wideJoint Committee of Tasman District and Nelson City Councils

7 November 2017

 

 

Page No.

 

1.       Apologies

1.1      An apology has been received from Councillors Rutledge and Matheson

2.       Confirmation of Order of Business

3.       Interests

3.1      Updates to the Interests Register

3.2      Identify any conflicts of interest in the agenda

4.       Public Forum

5.       Confirmation of Minutes

5.1      28 March 2017                                                                            7 - 11

Document number M2449

Recommendation

That the Joint Committee of Tasman District and Nelson City Councils

Confirms the minutes of the meeting of the Joint Committee of Tasman District and Nelson City Councils, held on 28 March 2017, as a true and correct record.               

Public Excluded Business

6.       Exclusion of the Public

Recommendation

That the Joint Committee

Confirms, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, name and name remain after the public has been excluded as they have knowledge that will assist the Committee:

·         John Palmer and Mark Rawson for item 2 on the Public Excluded Agenda (Nelson Regional Development Agency Update);

 

·         Olivia Hall,  Lucinda Blackley-Jimson and Liz Richards for item 3 on the Public Excluded Agenda (Tasman Bays Heritage Trust six-monthly report);

 

·         Phil Lough and Daryl Wehner for item 4 on the Public Excluded Agenda (Port Nelson Limited six-monthly presentation);

 

·         Robert Evans and Simon Orr for item 5 on the Public Excluded Agenda (Nelson Airport Limited six-monthly presentation)

 

Notes, in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, that the knowledge that they possess relates to:

·         For John Palmer and Mark Rawson, knowledge relating to the Nelson Regional Development Agency;

 

·         For Olivia Hall,  Lucinda Blackley-Jimson and Liz Richards, knowledge relating to the Tasman Bays Heritage Trust;

 

·         For Phil Lough and Daryl Wehner , knowledge relating to Port Nelson Limited;

 

·         For Robert Evans and Simon Orr, knowledge relating to Nelson Airport Limited.

Recommendation

That the Joint Committee

Excludes the public from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: 

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Joint Committee Meeting - Public Excluded Minutes -  28 March 2017

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·    Section 7(2)(b)(ii)

     To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

•   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

2

Nelson Regional Development Agency Update

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(b)(ii)

     To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

3

Tasman Bay Heritage Trust six-monthly report

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(b)(ii)

     To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

4

Port Nelson Limited six-monthly presentation

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(b)(ii)

     To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

5

Nelson Airport Limited six-monthly presentation

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(b)(ii)

     To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

6

Joint Council Controlled Organisations - matters for the Statement of Expectations (Port, Airport, TBHT) 2018/19

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

 

7.       Re-admittance of the public

Recommendation

That the Joint Committee

Re-admits the public to the meeting.

 

 

 

  

 

Minutes of a meeting of the Joint Committee of Tasman District and Nelson City Councils

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Tuesday 28 March 2017, commencing at 9.33am

 

Present:              His Worship the Mayor of Tasman R Kempthorne (Chairperson), Tasman District Councillors S Brown, S Bryant, P Canton, B Greening, P Hawkes, D McNamara, K Maling, D Ogilvie, P Sangster, T Tuffnell, and A Turley, Her Worship the Mayor of Nelson R Reese, Nelson City Councillors P Matheson, L Acland, I Barker, M Courtney, B Dahlberg, K Fulton, M Lawrey, B McGurk, G Noonan, M Rutledge, T Skinner, and S Walker

In Attendance:   Nelson City Council Group Manager Community Services (C Ward), Nelson City Council Group Manager Corporate Services (N Harrison), Tasman District Council Corporate Services  Manager (M Drummond), Nelson City Council Administration Adviser (L Canton)

Apologies:           Tasman District Councillors T King and D Wensley

 

 

1.       Apologies

Resolved JC/2017/001

That the Committee

Receives and accepts apologies from Tasman District Councillors King and Wensley. 

Hawkes/Maling                                                                           Carried

2.       Confirmation of Order of Business

There was no change to the order of business.

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum 

There was no public forum.

5.       Confirmation of Minutes

5.1      29 November 2016

Document number M2230, agenda pages 6 - 10 refer.

Resolved JC/2017/002

That the Committee

Confirms the minutes of the meeting of the Joint Committee of Tasman District and Nelson City Councils, held on 29 November 2016, as a true and correct record.

Brown/Barker                                                                             Carried

6.       Tasman Bays Heritage Trust six-monthly presentation

Tasman Bays Heritage Trust (TBHT) Deputy Chair, Emma Thompson, and TBHT Director, Lucinda Blackley-Jimson, gave a presentation (A1736415).

Ms Blackley-Jimson outlined TBHT’s achievements over the previous six months.  She answered questions relating to the structure of the cash/in kind fund, the identity of donors to the glass plate digitisation project, and the strategy for making the resulting images publicly available. 

Ms Blackley-Jimson answered further questions about the suitability or otherwise of Isel House and the Wakatu Estate facility for storage of photographic and heritage items.

Attachments

1    Attachment: Tasman Bays Heritage Trust six-monthly presentation (A1736415)

7.       Nelson Regional Development Agency six-monthly presentation

Nelson Regional Development Agency (NRDA) Chairman, John Palmer, and Chief Executive, Mark Rawson, gave a presentation (A1736421).

Mr Rawson answered questions relating to the value of freedom camping to the region’s economy and how it was measured, the NRDA’s decision not to fund a follow-up to the Kiwi Flyer film, and the contribution of retired residents to the region’s lower than national Gross Domestic Product per capita. 

Mr Rawson also answered questions relating to the possibility of including Nelson as a main centre on television weather programming, the timing of promotion for the new Nelson-West Coast route, and the location and outcomes of NRDA focus groups.

Attachments

1    Attachment:  Nelson Regional Development Agency six-monthly presentation (A1736421)

8.       Exclusion of the Public

It was noted that a resolution was required to allow Paul Steere, Rob Evans and Simon Orr, of Nelson Airport Ltd, and Phil Lough and Martin Byrne, of Port Nelson Ltd, to attend for Items 6 and 7 respectively of the Public Excluded agenda to answer questions.

Resolved JC/2017/004

That the Committee

Confirms, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, that the following people will remain after the public have been excluded as they have knowledge that will assist the Committee:

·      Paul Steere, Rob Evans and Simon Orr, of Nelson Airport Ltd, for item 6 of the Public Excluded agenda (Nelson Airport Ltd Six-Monthly Presentation); and

·      Phil Lough and Martin Byrne, of Port Nelson Ltd, for item 7 of the Public Excluded agenda (Port Nelson Ltd Six-Monthly Presentation); and

Notes, in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, that the knowledge they possess relates to:

·      For Paul Steere, Rob Evans and Simon Orr, of Nelson Airport Ltd, knowledge relating to Nelson Airport Ltd; and

·      Phil Lough and Martin Byrne, of Port Nelson Ltd, knowledge relating to Port Nelson Ltd.

Noonan/Bryant                                                                           Carried

Resolved JC/2017/005

That the Committee

Excludes the public from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Noonan/Bryant                                                                           Carried

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Joint Committee Meeting - Public Excluded Minutes -  29 November 2016

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·    Section 7(2)(b)(ii)

     To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

·    Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

2

Nelson Airport Limited six-monthly presentation

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(b)(ii)

     To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

3

Port Nelson Limited six-monthly presentation

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(b)(ii)

     To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

The meeting went into public excluded session at 10.23am and resumed in public session at 10.56am. 

9.       Re-admittance of the Public

Resolved JC/2017/006

That the Committee

Re-admits the public to the meeting.

Brown/Walker                                                                             Carried

 

 

There being no further business the meeting ended at 10.56am.

 

Confirmed as a correct record of proceedings:

 

 

                                                       Chairperson                                     Date