Commercial Subcommittee Minutes - 16 November 2017

Minutes of a meeting of the Commercial Subcommittee

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Thursday 16 November 2017, commencing at 1.00pm

Present:              Mr J Murray (Chairperson), Her Worship the Mayor R Reese, Councillors L Acland, I Barker, and M Courtney and Mr J Peters

In Attendance:   Councillors P Matheson, G Noonan and S Walker, Group Manager Corporate Services (N Harrison), Group Manager Infrastructure (A Louverdis), Manager Building (M Brown), Senior Property Officer (S Mathieson), Team Leader Property (P Hunter), Manager Capital Projects (S Davies) and Governance Adviser (P White)

Apology/ies :      Nil

1.       Apologies

There were no apologies received.

2.       Confirmation of Order of Business

There were no changes to the order of business.

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum

There was no public forum.

5.       Confirmation of Minutes

5.1      28 September 2017

Document number M2966, agenda pages 6 - 8 refer.

Resolved COM/2017/054

That the Commercial Subcommittee

Confirms the minutes of the meeting of the Commercial Subcommittee, held on 28 September 2017, as a true and correct record.

Peters/Barker Carried

6.       Chairperson's Report

Mr Murray spoke about the inaugural meeting of the Forestry Advisory Group that took place the previous day and gave a verbal update about items covered in that meeting.

Resolved COM/2017/055

That the Commercial Subcommittee

Receives the Chairperson’s Report

Acland/Courtney Carried

7.       Progress Update for Haven Precinct Next Steps Project

Document number R8543, agenda pages 9 - 15 refer.

Manager Building, Martin Brown spoke to his report.

Attendance: Councillor G Noonan joined the meeting at 1.12pm.

There was discussion about the deck and jetty being outside the reclamation area, and the likely implications of that on the development plans.

Members noted that this would be subject to the legal advice that Council had received, and agreed that it was necessary to move into public excluded in order to discuss that advice.

Resolved COM/2017/056

That the Commercial Subcommittee

Excludes the public from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
7	Progress Update for Haven Precinct Next Steps Project	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: ·    Section 7(2)(g)      Maintain legal professional privilege

Her Worship the Mayor/Peters Carried

The meeting went into public excluded session at 1.20pm and resumed in public session at 1.50pm.

          Re-admittance of the Public

Resolved COM/2017/057

That the Commercial Subcommittee

Re-admits the public to the meeting.

Her Worship the Mayor/Barker Carried

There was discussion about resourcing for the project.  Manager Capital Projects, Shane Davies joined the table and agreed that resourcing was challenging and the type of resource needed was quite specialised.  Members agreed that consideration should be given to extra resourcing as needed to keep the project moving along.

Resolved COM/2017/058

That the Commercial Subcommittee

Agrees that the item Progress Update for Haven Precinct Next Steps Project should lie on the table pending some further work around the title, easements, leases and adjourning properties; and

Requests a report back to the next meeting of the Subcommittee.

Barker/Peters Carried

Attendance: Mayor Reese left the meeting at 1.56pm and returned at 2.00pm.

8.       Exclusion of the Public

Resolved COM/2017/059

That the Commercial Subcommittee

Excludes the public from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Commercial Subcommittee Meeting - Public Excluded Minutes -  28 September 2017	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: ·    Section 7(2)(h)      To enable the local authority to carry out, without prejudice or disadvantage, commercial activities. ·    Section 7(2)(i)      To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).
2	Millers Acre Lease Renewals	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(h)      To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

Courtney/Peters Carried

The meeting went into public excluded session at 1.56pm and resumed in public session at 2.08pm.

9.       Re-admittance of the Public

Resolved COM/2017/060

That the Commercial Subcommittee

Re-admits the public to the meeting.

Barker/Peters Carried

There being no further business the meeting ended at 2.08pm.

Confirmed as a correct record of proceedings:

                                                       Chairperson                                     Date