Nelson Tasman Civil Defence Emergency Management Group Minutes - 14 November 2017

Minutes of a meeting of the Nelson Tasman Civil Defence Emergency Management Group

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Tuesday 14 November 2017, commencing 2.30pm

Present:               Her Worship the Mayor R Reese (Chairperson), Councillor P Matheson and His Worship the Mayor of Tasman R Kempthorne

In Attendance:     Nelson City Councillors I Barker, M Courtney, G Noonan, B McGurk, M Lawrey, P Matheson, M Rutledge, T Skinner, S Walker, Nelson City Council Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), Manager Organisational Assurance and Emergency Management (R Ball), Tasman District Council Corporate Services Manager M Drummond, and Governance Adviser (P White)

Apology:              Tasman District Councillor T King

1.       Apologies

Resolved CDEM/2017/013

That the Civil Defence Emergency Management Group

Receives and accepts an apology from Councillor King.

Her Worship the Mayor/His Worship the Mayor of Tasman Carried

2.       Interests

No interests were declared.

3.      Confirmation of Minutes

3.1       1 August 2017

Document number M2785, agenda pages 5 - 10 refer.

Resolved CDEM/2017/014

That the Civil Defence Emergency Management Group

Confirms the minutes of the meeting of the Civil Defence Emergency Management Group, held on 1 August 2017, as a true and correct record.

His Worship the Mayor of Tasman/Her Worship the Mayor Carried

3.2       2 October 2017

Document number M2959, agenda pages 11 - 14 refer.

Resolved CDEM/2017/015

That the Civil Defence Emergency Management Group

Confirms the minutes of the meeting of the Civil Defence Emergency Management Group, held on 2 October 2017, as a true and correct record.

Her Worship the Mayor/His Worship the Mayor of Tasman Carried

4.       Copy of the Report of the Nelson Tasman Emergency Management Office

Document number R8690, agenda pages 15 - 33 refer.

Resolved CDEM/2017/016

That the Civil Defence Emergency Management Group

Receives the report Copy of the Report of the Nelson Tasman Emergency Management Office (R8690) and its attachments A1859101, A1837592, A1851723, A1851716, A1851694 and A1851708.

His Worship the Mayor of Tasman/Matheson Carried

5.       CDEM CEG (Coordinating Executive Group) - 27 October 2017

Document number M3063, agenda pages 34 - 42 refer.

Resolved CDEM/2017/017

That the Civil Defence Emergency Management Group

Receives the unconfirmed minutes of a meeting of the CDEM CEG (Coordinating Executive Group), held on 27 October 2017.

Her Worship the Mayor/His Worship the Mayor of Tasman Carried

6.       Exclusion of the Public

Resolved CDEM/2017/018

That the Civil Defence Emergency Management Group

Excludes the public from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Local Controller - Murchison	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(a)      To protect the privacy of natural persons, including that of a deceased person
2	CDEM CEG (Coordinating Executive Group) Meeting - Public Excluded Minutes -  27 October 2017	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: ·    Section 7(2)(a)      To protect the privacy of natural persons, including that of a deceased person

His Worship the Mayor of Tasman/Matheson Carried

The meeting went into public excluded session at 2.32pm and resumed in public session at 2.40pm..

7.       Re-admittance of the Public

Resolved CDEM/2017/019

That the Civil Defence Emergency Management Group

Re-admits the public to the meeting.

Her Worship the Mayor/Matheson Carried

There being no further business the meeting ended at 2.40pm.

Confirmed as a correct record of proceedings:

                                                         Chairperson                                    Date