Minutes of a meeting of the Sports and Recreation Committee
Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson
On Thursday 5 October 2017, commencing at 9.02am
Present: Councillor T Skinner (Chairperson), Her Worship the Mayor R Reese, Councillors I Barker, M Courtney, K Fulton, B McGurk, M Rutledge (Deputy Chairperson) and S Walker
In Attendance: Councillors M Lawrey and G Noonan; Group Manager Infrastructure (A Louverdis), Group Manager Community Services (C Ward), Senior Strategic Adviser (N McDonald), Manager Parks and Facilities (R Bartlett), Property and Facilities Asset Planner (P Harrington) and Team Leader Governance (R Byrne)
Apology: Her Worship the Mayor Rachel Reese for early departure.
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Resolved SPO/2017/088 That the Committee Receives and accepts an apology for early departure from Her Worship the Mayor Rachel Reese. |
2. Confirmation of Order of Business
The Chairperson advised that he had agreed to an additional public forum speaker.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
Attendance: Her Worship the Mayor joined the meeting at 9.06am
4.1 Tamika Simpson
Tamika Simpson presented a PowerPoint and spoke about ideas for promoting the Brook Motor Camp.
Attendance: Councillor Noonan joined the meeting at 9.18am
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1 Tamika Simpson PowerPoint Presentation Brook Valley Camp |
4.2 Ian Goldschmidt
Ian Goldschmidt from the Nelson Mountain Bike Club spoke to a tabled document. He thanked the Committee for entering into a Memorandum of Understanding between NCC and the club.
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1 Ian Goldschmidt, NMBC handout |
5.1 22 August 2017
Document number M2832, agenda pages 8 - 13 refer.
It was noted that the Chairperson referred to the passing of Sir Colin Meads and that this should be recorded in the minutes.
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Resolved SPO/2017/089 That the Committee Confirms the amended minutes of the meeting of the Sports and Recreation Committee, held on 22 August 2017, as a true and correct record. |
6. Status Report - Sports and Recreation Committee - 5 October 2017
Document number R8473, agenda pages 14 - 15 refer.
It was noted that the Marina Advisory Group would continue to provide advice for the LTP process.
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Resolved SPO/2017/090 That the Committee Receives the Status Report Sports and Recreation Committee 5 October 2017 (R8473) and its attachment (A1664423). |
The Chairperson gave a verbal report and noted that the Masters Games had commenced on 4 October.
8. Draft Parks and Reserves Asset Management Plan 2018-28
Document number R8243, agenda pages 16 - 48 refer.
Group Manager Community Services, Chris Ward, introduced the Plan and noted there would be a workshop to consider sports codes requests on 18 October 2017. Manager Parks and Facilities, Rosie Bartlett and Property and Facilities Asset Planner, Paul Harrington presented the report and answered questions.
Attendance: Her Worship the Mayor Rachel Reese left the meeting at 10.11am and returned at 10.14am
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Resolved SPO/2017/091 That the Committee Receives the report Draft Parks and Reserves Asset Management Plan 2018-28 (R8243) and its attachments (A1819970 and A1751541). |
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Recommendation to Council SPO/2017/092 That the Council Approves the Draft Parks and Reserves Asset Management Plan 2018-28 (A1751541) as the version to inform the Long Term Plan 2018-28, acknowledging that the following sub activities have not been finalised: · 3642 Natureland; · 4069 Saxton Field Capital Works; · 3590 Sportsparks. |
Attendance: The meeting adjourned from 10.28am to 10.36am
9. Modellers Pond Update and Way Forward
Document number R8259, agenda pages 49 - 57 refer.
Group Manager Infrastructure, Alec Louverdis, and Manager Capital Projects, Shane Davies, presented the report. Mr Louverdis answered questions on the business case and options.
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That the Committee Receives the report Modellers Pond Update and Way Forward (R8259); and Approves that the upgrade of the Modellers Pond (modify pond option) project be placed on hold for this current financial year (2017/18) pending the preparation of a detailed business case; and Approves that officers prepare a detailed business case (including more work on the Return to Estuarine option) and report this back to the relevant committee (either the Works and Infrastructure committee or Sports and Recreation committee) or to Council; and Approves that manual cleaning of the pond continue this current 2017/18 financial year to a standard that ensures that the pond looks presentable for the January 2018 Modellers International Model Engineering Convention; and Approves any unspent funding as carry-over to 2018/19. |
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Attendance: The meeting adjourned from 11.35am to 11.42am at which time Her Worship the Mayor left the meeting. |
10. Memorandum of Understanding between Nelson Mountain Bike Club and Nelson City Council
Document number R8442, agenda pages 58 - 64 refer.
Manager Parks and Facilities, Rosie Bartlett and Property and Facilities Asset Planner, Paul Harrington presented the report.
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Resolved SPO/2017/094 That the Committee Receives the report Memorandum of Understanding between Nelson Mountain Bike Club and Nelson City Council (R8442) and its attachment (A1836101); and Adopts the Memorandum of Understanding between the Nelson Mountain Bike Club and Nelson City Council (A1836101 of report R8442) and that this be signed by the Chair of the Sports and Recreation Committee on behalf of Council. |
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Resolved SPO/2017/095 That the Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Sports and Recreation Committee Meeting - Public Excluded Minutes - 22 August 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities. · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
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2 |
Status Report - Sports and Recreation Committee- Public Excluded - 5 October 2017
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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3 |
Community Leases - Marsden Recreation Ground: Nelson Indoor Bowls Association, Stoke Toy Library Society Incorporated and Stoke Nayland Cricket Club
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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4 |
Trafalgar Centre Basketball Equipment
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information |
The meeting went into public excluded session at 11.48am and resumed in public session at 12.41pm.
12. Re-admittance of the Public
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Resolved SPO/2017/096 That the Committee Re-admits the public to the meeting. |
There being no further business the meeting ended at 12.41pm.
Confirmed as a correct record of proceedings:
Chairperson
Date