Minutes of a meeting of the Planning and Regulatory Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Tuesday 3 October 2017, commencing at 9.03am
Present: Her Worship the Mayor R Reese (Co-Chairperson), Councillor B McGurk (Co-Chairperson), Councillors I Barker, B Dahlberg, K Fulton and S Walker
In Attendance: Councillor M Rutledge, Strategy and Environment Group Manager (C Barton), and Governance Adviser (E Stephenson)
Apologies: Councillor L Acland and Ms G Paine
|
Resolved PR/2017/043 That the Committee Receives and accepts the apologies from Councillor Acland and Ms G Paine for attendance. |
2. Confirmation of Order of Business
Her Worship the Mayor advised of one late item for the public part of the meeting, and that the following resolution needed to be passed for the item to be considered:
2.1
|
Resolved PR/2017/044 That the Committee Considers the item regarding Co-Chairperson’s Report at this meeting as a major item not on the agenda, pursuant to Section 46A(7)(a) of the Local Government Official Information and Meetings Act 1987, to enable planning documents currently in preparation to be informed by the Biodiversity Challenge Report. |
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
There was no public forum.
5.1 27 July 2017
Document number M2772, agenda pages 9 - 14 refer.
|
Resolved PR/2017/045 That the Committee Confirms the minutes of the meeting of the Planning and Regulatory Committee, held on 27 July 2017, as a true and correct record. |
6. Status Report - Planning and Regulatory Committee - 3 October 2017
Document number R8447, agenda pages 15 - 18 refer.
The importance of keeping elected members up to date with all issues was noted and Councillor Barker requested that Marine and Coastal Act matters be included in the status report or appropriate report.
|
Resolved PR/2017/046 That the Committee Receives the Status Report Planning and Regulatory Committee 3 October 2017 (R8447) and its attachment (A1736802). |
|
Resolved PR/2017/047 That the Committee Directs the Group Manager Strategy and Environment to provide regular updates to the Planning and Regulatory Committee on the Marine and Coastal Areas Act process via the status report or appropriate report. |
Document number R8504, late items agenda pages 2 - 8 refer.
|
Resolved PR/2017/048 That the Committee Receives the Co-Chairperson's Report (R8504) and its attachment (A1840306) and notes its contents; and Notes the Biodiversity Challenge Report highlights five required shifts in biodiversity management to support regional council efforts in maintaining biodiversity – stronger leadership and clearer lines of accountability, building on existing programmes, better information, better collaboration and a coherent legislative framework; and Supports the Biodiversity Challenge Report as a useful starting point for discussion with Government on steps that might be taken to halt biodiversity decline; and Notes the Council is already giving effect to many of the actions identified in the Biodiversity Challenge Report through the review of the Biodiversity Strategy and Nelson Nature. |
8. Parking and Vehicle Bylaw (2011), No 207 Amendments to Schedules
Document number R7548, agenda pages 19 - 38 refer.
Team Leader Roading and Waste, Margaret Parfitt, answered questions and provided visuals of suggested designated parking spaces for self-contained vehicles.
It was agreed that amendments to Schedule 9 of the Bylaw be approved, with the exception of Putaitai Street, which would be brought back for consideration to a future committee meeting, following consultation on the matter.
|
Resolved PR/2017/049 That the Committee Receives the report Parking and Vehicle Bylaw (2011), No 207 Amendments to Schedules (R7548) ; and its attachment (A1837990): and Approves amendments detailed in report R7548 to the following schedules of the Bylaw No 207, Parking and Vehicle control (2011): - Schedule 4: Special Parking Areas - Schedule 8: Time Limited Parking Areas - Schedule 9: No Stopping – except Putaitai Street, which will be brought back to a future Planning and Regulatory Committee meeting - Schedule 13: Stop Signs |
|
1 A1843555 - tabled documents - car parking visuals |
9. Resource Management (and Special Housing Area) charges and delegations
Document number R8331, agenda pages 39 - 62 refer.
Manager Consents and Compliance, Mandy Bishop, answered questions.
|
Resolved PR/2017/050 That the Committee Receives the report Resource Management (and Special Housing Area) charges and delegations (R8331) and its attachments (A1826805) and (A1825487). |
|
Recommendation to Council PR/2017/051 That the Council Approves the draft resource consent charges, planning document charges, monitoring charges and Housing Accord and Special Housing Areas Act charges contained in the Statement of Proposal in Attachment 1 of report R8331 (A1826805) for public consultation and notification using the Special Consultative Procedure as set out in the Local Government Act 2002; Approves the delegation of powers contained in Attachment 2 of report R8331 (A1825487) to the Chief Executive under the Resource Legislation Amendment Act 2017. |
10. Changes arising from the Building (Earthquake-Prone Buildings) Amendment Act 2016
Document number R8457, agenda pages 63 - 86 refer.
Manager Building, Martin Brown, answered questions.
Attendance: Councillor Fulton left the meeting at 10.25am until 10.28am.
|
Resolved PR/2017/052 That the Committee Receives the report Changes arising from the Building (Earthquake-Prone Buildings) Amendment Act 2016 (R8457) and its attachments (A1823395 and A1823406); and Confirms that the identification of priority buildings, required under the amendment Act, be conducted in 2018; and |
|
Recommendation to Council PR/2017/053 That the Council Approves the amended Dangerous and Insanitary Buildings Policy, to remove the specific references to earthquake prone buildings, noting that a full review of the policy will take place in 2018 |
The meeting was adjourned at 10.30am and reconvened at 10.47am.
11. Nelson Plan - Timelines to Draft Release and Notification
Document number R8275, agenda pages 87 - 94 refer.
Team Leader Planning, Mark Leggett, answered questions and noted updates to the timeline.
|
Resolved PR/2017/054 That the Committee Receives the report Nelson Plan - Timelines to Draft Release and Notification (R8275) and its attachments (A1821033 and A1821035); and Approves the proposed timelines to draft release and notification of the Nelson Plan; and Approves that consequential changes to the Progressive Implementation Programme for freshwater management will be made and the Ministry for the Environment informed. |
Her
Worship the Mayor advised that Item 12 of the agenda - Nelson Plan -
Draft Regional Policy Statement would be considered at this point; that the
public would then be excluded for consideration of Item 1 of the Public
Excluded agenda – Re-contracting Regulatory Services from 1 July 2018,
after which, the public would be re-admitted and the meeting would adjourn for
a short workshop on the Draft Environment Activity Management Plan and then
reconvene to consider that item.
12. Nelson Plan - Draft Regional Policy Statement
Document number R7279, agenda pages 141 - 157 refer.
Manager Environment, Matt Heale and Team Leader Planning, Mark Leggett, answered questions.
Attendance: Councillor McGurk left the meeting at 11.31am until 11.33am
Attendance: Councillor Dahlberg left the meeting at 11.38am until 11.41am
The need to consider the NZTA Southern Link Investigation was highlighted and it was agreed to add this to the motion regarding further changes.
|
Resolved PR/2017/055 That the Committee Receives the report Nelson Plan - Draft Regional Policy Statement (R7279) and its attachments (A1743457, A1829598, and A1743456); and Agrees that the Nelson Plan Draft Regional Policy Statement will incorporate the changes identified in report R7279 and its attachment (A1829598); and Agrees that further changes/refinement will be made to the Draft Regional Policy Statement throughout 2018 relating to how issues, objectives, policies, and methods are framed to ensure integration with the rest of the Nelson Plan, to recognise any further national policy or environmental standard changes, to consider the NZTA Nelson Southern Link Investigation and to reflect the City vision once it has been adopted by Council. Agrees the Nelson Plan Draft Regional Policy Statement can remain as a working draft until it is updated and incorporated into the wider Nelson Plan for further community feedback in mid-2018. |
|
Resolved PR/2017/056 That the Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
|
Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
|
1 |
Re-contracting Regulatory Services from 1 July 2018 The report and attachments includes private contract price information that should not be available to the public as this may disadvantage affect future contract negotiations. |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session at 11.55am and resumed in public session at 12.18pm.
14. Re-admittance of the Public
|
Resolved PR/2017/058 That the Committee Re-admits the public to the meeting. |
The meeting was adjourned at 12.18pm for a workshop session. The meeting reconvened at 1.02pm.
15. Draft Environment Activity Management Plan 2018-28
Document number R8276, agenda pages 95 - 140 refer.
It was agreed to add a clause to the recommendation to Council regarding increased levels of service driven by the level of community expectation and statutory requirements.
|
Resolved PR/2017/059 That the Committee Receives the report Draft Environment Activity Management Plan 2018-28 (R8276) and its attachment (A1787292). |
|
Recommendation to Council PR/2017/060 That the Council Approves the Draft Environment Activity Management Plan 2018-2028 (A1787292) as the version to inform the Long Term Plan (LTP) 2018-2028 noting the decisions regarding resourcing will be subject to the LTP process; and Agrees in principle to an increased level of service, noting that it is to meet community expectations and demand, and statutory requirements. |
There being no further business the meeting ended at 1.15pm.
Confirmed as a correct record of proceedings:
Chairperson
Date