Governance Committee Minutes - 26 October 2017
Minutes of a meeting of the Governance Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 26 October 2017, commencing at 9.00am
Present: Councillor I Barker (Chairperson), Her Worship the Mayor R Reese, Councillors M Courtney, B Dahlberg (Deputy Chairperson), P Matheson, G Noonan and T Skinner
In Attendance: Councillors B McGurk and S Walker, Acting Chief Executive (D Hammond), Group Manager Community Services (C Ward), Senior Strategic Adviser (N McDonald), Manager Communications (P Shattock), and Governance Adviser (L Canton)
Apology: Councillor M Rutledge
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Resolved GOV/2017/075 That the Governance Committee Receives and accepts the apology from Councillor Rutledge. |
2. Confirmation of Order of Business
There was no change to the order of business.
Attendance: Her Worship the Mayor joined the meeting at 9.02am.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
Councillor Matheson subsequently declared in interest in item 3 of the public excluded agenda Reappointment of Trustees to the City of Nelson Civic Trust and left the meeting for that item.
4. Public Forum
5.1 7 September 2017
Document number M2887, agenda pages 6 - 11 refer.
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Resolved GOV/2017/076 That the Governance Committee Confirms the minutes of the meeting of the Governance Committee, held on 7 September 2017, as a true and correct record. |
6. Status Report - Governance - 26 October 2017
Document number R8595, agenda pages 12 - 13 refer.
Attendance: Councillor Skinner joined the meeting at 9.05am.
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Resolved GOV/2017/077 That the Governance Committee Receives the Status Report Governance Committee 26 October 2017 (R8595) and its attachment (A1160658). |
There was no Chairperson’s Report.
8. Nelson Municipal Band Trust - Council Controlled Organisation Exemption
Document number R8287, agenda pages 14 - 18 refer.
Group Manager Community Services, Chris Ward, presented the report.
Her Worship the Mayor did not participate in the voting on this item.
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Resolved GOV/2017/078 That the Governance Committee Receives the report Nelson Municipal Band Trust - Council Controlled Organisation Exemption (R8287) and its attachment (A1801559). |
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Recommendation to Council GOV/2017/079 That the Council Approves an exemption to the Nelson Municipal Band Trust for the purposes of Section 6(4)(i) of the Local Government Act 2002, in accordance with Sections 7(3) and 7(6) of the Act and after considering the matters in Section 7(5) of the Act. |
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Resolved GOV/2017/080 That the Governance Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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Governance Committee Meeting - Public Excluded Minutes - 7 September 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: Section 7(2)(a) · To protect the privacy of natural persons, including that of a deceased person. Section 7(2)(i) · To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
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The meeting went into public excluded session at 9.06am and resumed in public session at 9.23am.
10. Re-admittance of the Public
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Resolved GOV/2017/081 That the Governance Committee Re-admits the public to the meeting. |
There being no further business the meeting ended at 9.23am.
Confirmed as a correct record of proceedings:
Chairperson
Date