Governance Committee Minutes - 26 October 2017


Minutes of a meeting of the Governance Committee

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Thursday 26 October 2017, commencing at 9.00am


Present:              Councillor I Barker (Chairperson), Her Worship the Mayor R Reese, Councillors M Courtney, B Dahlberg (Deputy Chairperson), P Matheson, G Noonan and T Skinner

In Attendance:   Councillors B McGurk and S Walker, Acting Chief Executive (D Hammond), Group Manager Community Services (C Ward), Senior Strategic Adviser (N McDonald), Manager Communications (P Shattock), and Governance Adviser (L Canton)

Apology:             Councillor M Rutledge



1.       Apologies

Resolved GOV/2017/075

That the Governance Committee

Receives and accepts the apology from Councillor Rutledge.

Courtney/Dahlberg                                                                     Carried


2.       Confirmation of Order of Business

There was no change to the order of business.

Attendance:  Her Worship the Mayor joined the meeting at 9.02am.

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

Councillor Matheson subsequently declared in interest in item 3 of the public excluded agenda Reappointment of Trustees to the City of Nelson Civic Trust and left the meeting for that item.

4.       Public Forum 

There was no public forum.

5.       Confirmation of Minutes

5.1      7 September 2017

Document number M2887, agenda pages 6 - 11 refer.

Resolved GOV/2017/076

That the Governance Committee

Confirms the minutes of the meeting of the Governance Committee, held on 7 September 2017, as a true and correct record.

Courtney/Dahlberg                                                                     Carried


6.       Status Report - Governance - 26 October 2017

Document number R8595, agenda pages 12 - 13 refer.

Attendance:  Councillor Skinner joined the meeting at 9.05am.

Resolved GOV/2017/077

That the Governance Committee

Receives the Status Report Governance Committee 26 October 2017 (R8595) and its attachment (A1160658).

Dahlberg/Courtney                                                                     Carried


7.       Chairperson's Report     

There was no Chairperson’s Report.

8.       Nelson Municipal Band Trust - Council Controlled Organisation Exemption

Document number R8287, agenda pages 14 - 18 refer.

Group Manager Community Services, Chris Ward, presented the report.

Her Worship the Mayor did not participate in the voting on this item.


Resolved GOV/2017/078

That the Governance Committee

Receives the report Nelson Municipal Band Trust - Council Controlled Organisation Exemption (R8287) and its attachment (A1801559).

Noonan/Dahlberg                                                                       Carried


Recommendation to Council GOV/2017/079

That the Council

Approves an exemption to the Nelson Municipal Band Trust for the purposes of Section 6(4)(i) of the Local Government Act 2002, in accordance with Sections 7(3) and 7(6) of the Act and after considering the matters in Section 7(5) of the Act.

Noonan/Dahlberg                                                                       Carried


9.       Exclusion of the Public

Resolved GOV/2017/080

That the Governance Committee

Excludes the public from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Dahlberg/Matheson                                                                    Carried



General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)


Governance Committee Meeting - Public Excluded Minutes -  7 September 2017

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

Section 7(2)(a)

·       To protect the privacy of natural persons, including that of a deceased person.

Section 7(2)(i)

·       To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)


The meeting went into public excluded session at 9.06am and resumed in public session at 9.23am.  

10.     Re-admittance of the Public

Resolved GOV/2017/081

That the Governance Committee

Re-admits the public to the meeting.

Noonan/Dahlberg                                                                       Carried



There being no further business the meeting ended at 9.23am.


Confirmed as a correct record of proceedings:




                                                       Chairperson                                     Date