Minutes of a meeting of the Nelson City Council
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 21 September 2017, commencing at 9.00am
Present: Her Worship the Mayor R Reese (Chairperson), Councillors L Acland, I Barker, M Courtney, B Dahlberg, K Fulton, M Lawrey, P Matheson (Chairperson – initial part of meeting), B McGurk, G Noonan, M Rutledge and T Skinner
In Attendance: Acting Chief Executive (D Hammond), Group Manager Infrastructure (A Louverdis), Group Manager Strategy and Environment (C Barton), Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), Senior Strategic Adviser (N McDonald), Manager Communications (P Shattock), Team Leader Development (L Gibellini) Team Leader Governance (R Byrne) and Governance Adviser (E-J Ruthven)
Apology: Councillor S Walker, and Her Worship the Mayor (for lateness)
Opening Prayer
Councillor McGurk gave the opening prayer.
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Resolved CL/2017/342 That the Council Receives and accepts the apologies from Councillor Walker, and from Her Worship the Mayor for lateness. |
2. Confirmation of Order of Business
Councillor Matheson explained that there was one late item for the public excluded part of the meeting, and a procedural resolution was required for this to be considered.
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Resolved CL/2017/343 That the Council Considers the public excluded item regarding Request for Events Funding – Summer Music Event at this meeting as a major item not on the agenda, pursuant to Section 46A(7)(a) of the Local Government Official Information and Meetings Act 1987, to enable a timely decision to be made. |
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4.1
Attendance: Her Worship the Mayor joined the meeting at 9.29am, and assumed the chair.
4.2
4.3
4.4
Her Worship the Mayor advised that the meeting would turn to consider parts of the Mayor’s Report, before returning to hear the remainder of the public forum from Mr Allan and other public forum presenters.
Attendance: The meeting adjourned for morning tea from 10.35am to 10.51am, during which time Councillor McGurk left the meeting.
6.1 Stuart Allan – Showcase Nelson (continued)
Attendance: Councillor McGurk returned to the meeting at 10.52am.
Mr Allan answered further questions regarding the proposed ‘Out of the Blue’ event.
6.2
6.3
6.4 Andrew Lowe – Chairperson, Nelson Farmers’ Market
Andrew Lowe, Chairperson of the Nelson Farmers’ Market, spoke about the importance of the Nelson Farmers Market and its need to find a new location.
Attendance: Councillor Acland left the meeting at 11.27am, and Councillor Dahlberg left the meeting from 11.29am to 11.32am.
Mr Lowe answered questions about the Nelson Farmers Market activities and preferred locations.
Attendance: Councillor Lawrey left the meeting at 11.35am.
Document number M2805, agenda pages 27 - 46 refer.
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Resolved CL/2017/344 That the Council Confirms the minutes of the meeting of the Council, held on 10 August 2017, as a true and correct record. |
7.2 23 August 2017
Document number M2842, agenda pages 47 - 55 refer.
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Resolved CL/2017/345 That the Council Confirms the minutes of the meeting of the Council, held on 23 August 2017, as a true and correct record. |
7.3 5 September 2017
Document number M2878, agenda pages 56 - 60 refer.
Attendance: Councillor Lawrey returned to the meeting at 11.37am.
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Resolved CL/2017/346 That the Council Confirms the minutes of the meeting of the Council, held on 5 September 2017, as a true and correct record. |
7.4 11 September 2017
Document number M2896, agenda pages 61 - 64 refer.
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Resolved CL/2017/347 That the Council Confirms the minutes of the meeting of the Council, held on 11 September 2017, as a true and correct record. |
8. Status Report - Council - 21 September 2017
Document number R8344, agenda pages 65 - 74 refer.
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Resolved CL/2017/348 That the Council Receives the Status Report Council 21 September 2017 (R8344) and its attachment (A1168168). |
Document number R8105, agenda pages 75 - 83 refer.
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Resolved CL/2017/349 That the Council Receives the Mayor's Report (R8105) and its attachments (A1830742 and A1830745). |
Her Worship the Mayor spoke to the items contained in the Mayor’s Report, and answered questions.
Attendance: Councillor Lawrey left the meeting from 11.40am to 11.44am.
Group Manager Community Services, Chris Ward, answered questions regarding the Top of the South – Te Tau Ihu Regional Growth Programme.
Her Worship the Mayor noted an additional item to the Mayor’s Report, and explained that Council’s Customer Service Centre team had been awarded the Association of Local Government Information Management’s ‘Ultimate Customer Service Centre’ award.
Manager Customer and Information Services, Jane McLeod, was presented with flowers, and answered questions about the Customer Service Centre’s activities.
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Resolved CL/2017/350 That the Council Amends the Chair and Deputy Chair roles of the Works and Infrastructure Committee on a permanent basis, effective immediately and until further notice , as follows:
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10. Proposed Special Housing Areas
Document number R7950, agenda pages 84 - 128 refer.
Attendance: Councillor Skinner left the meeting from 11.57am to 11.59am.
Team Leader Development, Lisa Gibellini, presented the report and tabled an amended copy of the officer recommendation (A1834507), and an updated copy of attachment nine, regarding the Special Housing Area (SHA) application for 26 Blick Terrace (A1841342). She said that, as a result of the updated information regarding 26 Blick Terrace, the clause detailing Option One in the officer recommendation for 26 Blick Terrace would be removed.
Ms Gibellini displayed a map detailing the various SHAs applications, as well as those previously granted, in the Nelson region (A1833199). She briefly explained each SHA application contained in the officer report and answered questions.
It was agreed to take each application and the associated clauses of the officer recommendation separately, and in a different order than as appeared in the officer report.
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Resolved CL/2017/351 That the Council Receives the report Proposed Special Housing Areas (R7950) and its attachments (A1823458, A1823527, A1826489, A1826510, A1826472, A1826352, A1823537, A1826536, and A1823510). |
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1 A1834507 - Proposed Special Housing Areas - amended officer recommendation 2 A1841342 - updated attachment 9 regarding 26 Blick Terrace 3 A1833199 - Map - Special Housing Areas |
10.1
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381 Nayland Road |
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Resolved CL/2017/352 That the Council Approves 381 Nayland Road (A1823458) as a potential Special Housing Area subject to the developer(s) entering into a legal Deed with Council which requires, amongst other matters, that the developer, at its sole cost, shall design, obtain all necessary consents for, and construct any additional infrastructure, or upgrades to the Council’s infrastructure, required to support the development of the SHA. |
10.2
10.3
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Tasman Heights (KB Quarries Limited) |
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Resolved CL/2017/353 That the Council Approves Tasman Heights (KB Quarries Ltd) (A1826472) as a potential Special Housing Area subject to the developer(s) entering into a legal Deed with Council which requires, amongst other matters, that the developer, at its sole cost, shall design, obtain all necessary consents for, and construct any additional infrastructure, or upgrades to the Council’s infrastructure, required to support the development of the SHA. |
10.4
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1A Hill Street North |
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Ms Gibellini answered questions regarding the SHA application at 1A Hill Street North. |
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Resolved CL/2017/354 That the Council Approves 1A Hill Street North (A1826352) as a potential Special Housing Area subject to the developer(s) entering into a legal Deed with Council which requires, amongst other matters, that the developer, at its sole cost, shall design, obtain all necessary consents for, and construct any additional infrastructure, or upgrades to the Council’s infrastructure, required to support the development of the SHA. |
10.5
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3B and 3C Hill Street |
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Councillor Matheson, seconded by Councillor Dahlberg, moved the officer recommendation identified as Option One for 3B and 3C Hill Street. Ms Gibellini answered questions regarding the SHA application at 3B and 3C Hill Street North. Attendance: Councillor Acland returned to the meeting at 12.38pm. Engineering Adviser, Sue McAuley, answered further questions regarding the potential effect of this SHA on traffic volumes and flows in the vicinity. Attendance: Councillor Noonan left the meeting from 12.40pm to 12.42pm. |
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Resolved CL/2017/355 That the Council Approves 3B and 3C Hill Street North (A1823537) as a potential Special Housing Area subject to the developer(s) entering into a legal Deed with Council which requires, amongst other matters, that the developer, at its sole cost, shall design, obtain all necessary consents for, and construct any additional infrastructure, or upgrades to the Council’s infrastructure, required to support the development of the SHA. |
10.6
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40 Tasman Street (continued) |
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The meeting returned to consider the motion on the table in relation to the SHA application at 40 Tasman Street. |
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Resolved CL/2017/356 That the Council Approves 40 Tasman Street (A1823527) as a potential Special Housing Area subject to the developer(s) entering into a legal Deed with Council which requires, amongst other matters, that the developer, at its sole cost, shall design, obtain all necessary consents for, and construct any additional infrastructure, or upgrades to the Council’s infrastructure, required to support the development of the SHA, and subject to the Urban Design Panel paying particular attention to daylight angles in comparison with permitted baselines in relation to the boundary with 66 Grove Street when considering the proposed development. |
Attendance: The meeting adjourned for lunch from 12.48pm to 1.38pm.
Her Worship the Mayor advised that the meeting would consider item 13, Proposed Tasman Nelson Regional Pest Management Plan, before returning to consider the remainder of item 8, Proposed Special Housing Areas.
Attendance: Councillor Matheson left the meeting at 1.42pm.
11. Proposed Tasman Nelson Regional Pest Management Plan
Document number R8342, agenda pages 194 - 328 refer.
Environmental Programmes Adviser, Richard Frizzell, presented the report, along with Tasman District Council officer Paul Sheldon and external contractor, Lyndsay Vaughan.
Mr Frizzell explained that the notification date of 7 October 2017 on page 200 of the agenda was incorrect, and he explained the timeline for adoption of the proposed Tasman-Nelson Regional Pest Management Plan 2017-2027 (the proposed Plan).
Attendance: Councillor Matheson returned to the meeting at 1.46pm, and Councillor Lawrey left the meeting at 1.46pm.
Mr Frizzell, Mr Sheldon and Mr Vaughan answered questions regarding the content of the proposed Plan, including the reasons why particular organisms were not included in the proposed Plan for different parts of the region, and different methods of pest control.
Attendance: Councillor Lawrey returned to the meeting at 1.54pm.
Councillors discussed the proposed Plan.
Group Manager Strategy and Environment, Clare Barton, answered further questions regarding how the proposed Plan interacted with other Council projects, such as Nelson Nature.
Councillor Fulton, seconded by Councillor Barker, moved the recommendation in the officer report, with the inclusion of additional words and bullet points in clause four.
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Resolved CL/2017/357 That the Council Receives the Proposed Tasman Nelson Regional Pest Management Plan (R8342) and its attachment (A1826738); and Notes that the meeting of the joint Regional Pest Management Committee, held on 29 August 2017, approved the Tasman Nelson Regional Pest Management Plan Proposal for recommendation to Nelson City Council and Tasman District Council to publicly notify for submissions; and Approves the Tasman Nelson Regional Pest Management Plan Proposal for public notification and request for submissions under Section 70(1(a)) of the Biosecurity Act 1993; and Authorises the joint Regional Pest Management Committee Chair and Deputy Chair to approve any final amendments arising from this Council meeting, the Tasman District Council meeting, or any changes required as a result of Ministry of Primary Industries audit, prior to its public notification, including: · Inclusion in section 4.1 a reference to organisms of interest listed in Appendix 5; and · Inclusion in Appendix 5 of any widespread pest region-wide organisms that are not listed in the Tasman-Nelson Regional Pest Management Plan. |
The meeting returned to consider the remainder of item 8, Proposed Special Housing Areas.
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Attendance: Councillor Fulton left the meeting from 2.19pm to 2.21pm. |
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12.1 |
Atawhai Drive (Bayview Subdivisions Ltd) |
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Resolved CL/2017/358 That the Council Approves Atawhai Drive (Bayview Subdivisions Ltd) (A1826510) as a potential Special Housing Area subject to the developer(s) entering into a legal Deed with Council which requires, amongst other matters, that the developer, at its sole cost, shall design, obtain all necessary consents for, and construct any additional infrastructure, or upgrades to the Council’s infrastructure, required to support the development of the SHA. |
12.2
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23 Wastney Terrace |
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Councillor Rutledge, seconded by Councillor Courtney moved the officer recommendation identified as Option One for 23 Wastney Terrace/19 Sunnybank Drive. Team Leader Development, Lisa Gibellini, answered questions regarding the SHA application at 23 Wastney Terrace. Attendance: Councillor Matheson left the meeting at 2.24pm. |
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Resolved CL/2017/359 That the Council Approves 23 Wastney Terrace/19 Sunnybank Drive (A1826536) as a potential Special Housing Area subject to the developer(s) entering into a legal Deed with Council which requires, amongst other matters, that the developer, at its sole cost, shall design, obtain all necessary consents for, and construct any additional infrastructure, or upgrades to the Council’s infrastructure, required to support the development of the SHA. |
12.3
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26 Blick Terrace |
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Attendance: Councillor Matheson returned to the meeting at 2.34pm. Ms Gibellini reminded the meeting that the clause detailing Option One had been removed from the officer recommendation in relation to the SHA application at 26 Blick Terrace. Councillor Rutledge, seconded by Councillor Fulton, moved That the Council Approves 26 Blick Terrace (A1823510) as a potential Special Housing Area subject to the developer(s) entering into a legal Deed with Council which requires, amongst other matters, that the developer, at its sole cost, shall design, obtain all necessary consents for, and construct any additional infrastructure, or upgrades to the Council’s infrastructure, required to support the development of the SHA. Ms Gibellini answered questions in relation to this SHA application. Attendance: Councillor Lawrey left the meeting from 2.42pm to 2.43pm. Attendance: The meeting adjourned from 2.46pm to 2.57pm. Councillors discussed the application. During discussion, it was noted that the developer had emailed councillors a power point presentation in relation to the proposed development, and a copy of this presentation was tabled (A1835198). Following discussion, it was proposed that additional wording be included at the end of the motion: “and that the development is generally in accordance with the information tabled at the Council meeting of 21 September 2017, titled ‘Brookside Village Special Housing Proposal’.” With the agreement of the meeting, the mover and seconder agreed to include the proposed additional wording in the motion on the table. Councillor Skinner moved a procedural motion to leave the item to lie on the table. The motion was not seconded. Point of Order: A Point of Order was raised that Councillor Skinner could not move a procedural motion, as he had previously spoken during debate. The point of order was upheld. Attendance: Councillor Acland left the meeting at 3.04pm. |
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Resolved CL/2017/360 That the Council Approves 26 Blick Terrace (A1823510) as a potential Special Housing Area subject to the developer(s) entering into a legal Deed with Council which requires, amongst other matters, that the developer, at its sole cost, shall design, obtain all necessary consents for, and construct any additional infrastructure, or upgrades to the Council’s infrastructure, required to support the development of the SHA and that the development is generally in accordance with the information tabled at the Council meeting of 21 September 2017, titled ‘Brookside Village Special Housing Proposal’. |
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1 A1835198 - Tabled document - Brookside Village |
12.4
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Quail Rise |
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Ms Gibellini tabled a map detailing the proposed SHA, and the overall landholdings of developers in the vicinity (A1841391). Ms Gibellini answered questions about the SHA application at Quail Rise, including the reasons for the officer recommendation that a traffic assessment and proposed concept layout for future stages of development in the area be presented to Council. Senior Engineering Officer – Development, Shane Overend, answered questions regarding infrastructure capacity in relation to the current SHA application, and future infrastructure capacity that may be required as further development in the area took place. Group Manager Strategy and Environment, Clare Barton, answered further questions regarding the requirement in the officer recommendation that the proposed development layout be approved by the Group Manager Infrastructure. Attendance: Councillor Lawrey left the meeting from 3.31pm to 3.32pm. |
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Resolved CL/2017/361 That the Council Approves Quail Rise (A1826489) as a potential Special Housing Area subject to the developer(s) entering into a legal Deed with Council which requires, amongst other matters, that the developer, at its sole cost: (i) shall design, obtain all necessary consents for, and construct any additional infrastructure, or upgrades to the Council’s infrastructure, required to support the development of the SHA; and (ii) shall provide a traffic safety and capacity assessment of the intersection of Marsden Valley Road and The Ridgeway accommodating projected traffic volumes for the future development of Marsden Valley, and work with Council to identify timing and funding of works required to be identified in the Deed and/or a Private Developers Agreement. (iii) shall provide plans to Council showing the proposed layout of all future stages of Solitaire Investments Ltd land in Marsden and Ngawhatu Valleys, including showing the lot yield, location of roading, cycling and pedestrian ways and their linkages between the valleys, wastewater network and connections, stormwater devices and reserves network for the approval of the General Manager Infrastructure. The approval of the Group Manager Infrastructure shall be submitted with any application for resource consent under HASHAA. |
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1 A1841391 - Map - Quail Rise proposed SHA |
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12.5 |
Recommendation to Minister of Building and Construction |
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Resolved CL/2017/362 That the Council Approves that Her Worship the Mayor recommend those potential areas 381 Nayland Road, 40 Tasman Street, Quail Rise, Atawhai Drive (Bayview Subdivisions Ltd), Tasman Heights (KB Quarries Ltd), 1A Hill Street North, 3B and 3C Hill Street North (Ngati Rarua Street), 23 Wastney Terrace/19 Sunnybank Drive, and 26 Blick Terrace to the Minister of Building and Construction for consideration as Special Housing Areas under the Housing Accord and Special Housing Areas Act 2013 as amended by the Housing Legislation Amendment Act 2016. |
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Resolved CL/2017/363 That the Council Extends the meeting time beyond six hours, pursuant to Standing Order 4.2. |
Attendance: Councillor Fulton left the meeting at 3.36pm.
14. Ghost Light Theatre Funding Request
Document number R8284, agenda pages 129 - 153 refer.
Senior Strategic Adviser, Nicky McDonald, presented the report and answered questions.
Attendance: Councillor Fulton returned to the meeting at 3.38pm, and Councillor Acland returned to the meeting at 3.44pm.
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Resolved CL/2017/364 That the Council Receives the report Ghost Light Theatre Funding Request (R8284) and its attachments (A1822421, A1822410, A1822428); and Approves $16,500 operational funding to assist with the establishment costs of the Ghost Light Theatre, conditional on charitable status being achieved. |
15. Upper Trafalgar Street - Summer Closure
Document number R8346, agenda pages 154 - 163 refer.
Group Manager Community Services, Chris Ward, and Executive Officer, Michelle Joubert, presented the report.
Ms Joubert noted an update to paragraph 5.2 of the report, that 20 submissions were opposed to the trial closure, with 151 submissions in support.
Mr Ward and Ms Joubert answered questions regarding the proposed trial closure.
Attendance: Councillor Rutledge left the meeting from 3.51pm to 3.53pm.
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Resolved CL/2017/365 That the Council Receives the report Upper Trafalgar Street - Summer Closure (R8346) and its attachments (A1826956, A1827678, A1828198, A1826666, A1828129, A1828149, A1828157, A1828146, A1828165) ; and Approves the temporary closure of the section of Trafalgar Street between Selwyn Place and Hardy Street (Upper Trafalgar Street) in accordance with section 342 and schedule 10, clause 11(d) of the Local Government Act 1974 with the following conditions: · The trial closure will commence on 1 December 2017 and conclude on 31 March 2018; · From 9:00am every day to 7:00am on each following day, the street will be closed to all vehicles apart from emergency vehicles and other vehicles specifically authorised by Council’s Network Coordinator; · Between 7:00am and 9:00am daily only vehicles that are goods service vehicles, emergency vehicles and other vehicles specifically authorised by Council’s Network Coordinator may travel along and stop on Upper Trafalgar Street; and Confirms that the capital and operational expenditure required for the trial be drawn from the CBD Enhancement Fund and Special Economic Projects Fund, respectively; and Notes that following the conclusion of the trial, a further report will be brought to Council outlining the results of the trial and options in relation to declaring Upper Trafalgar Street a pedestrian mall. |
16. Civic Financial Services - Sale of Building
Document number R8290, agenda pages 164 - 172 refer.
Group Manager Corporate services, Nikki Harrison, presented the report.
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Resolved CL/2017/366 That the Council Receives the report Civic Financial Services - Sale of Building (R8290) and its attachment (A1819686); and Instructs the proxy to vote in favour of the directors using their best endeavours to achieve a satisfactory price for the sale of Civic Assurance House at the special meeting of shareholders of Civic Financial Services Limited, to be held on 5 October 2017. |
17. Administrative Matters Report
Document number R8102, agenda pages 173 - 193 refer.
Councillors discussed the attachments to the report, and noted updates to the table of Elected Members’ Travel and Training Expenditure.
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Resolved CL/2017/367 That the Council Receives the report Administrative Matters Report (R8102) and its attachments (A1820241, A1743623, A1820288, A1820311, and A1819226); and Confirms the approval of the fixing of the seal in relation to those documents and the warrants of appointment detailed in the Schedule of Documents Sealed (A1819226). |
Reports From Committees
18. Regional Pest Management Committee - 2 August 2017
Document number R8338, agenda pages 329 - 332 refer.
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Resolved CL/2017/368 That the Council Receives the confirmed minutes of a meeting of the Regional Pest Management Committee - 2 August 2017. |
19. Regional Pest Management Committee - 29 August 2017
Document number R8339, agenda pages 333 - 334 refer.
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Resolved CL/2017/369 That the Council Receives the unconfirmed minutes of a meeting of the Regional Pest Management Committee - 29 August 2017. |
20. Saxton Field Committee - Minutes - 30 August 2017
Document number R8396, agenda pages 335 - 341 refer.
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Resolved CL/2017/370 That the Council Receives the unconfirmed minutes of the Saxton Field Committee - Minutes - 30 August 2017 . |
20.1 Saxton Field Capital Development Projects, Operations and Maintenance Funding Split for Nelson City and Tasman District Councils
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Resolved CL/2017/371 That the Nelson City Council Approve the funding split for Saxton Field Capital Projects and Renewals (excluding any community contribution payable), and Operations and Maintenance accounts, as from 1 July 2018, at 50% from Nelson City and 50% from Tasman District, subject to both Nelson City and Tasman District Councils passing this resolution. |
20.2 Proposed Saxton Field Capital Works Programme for Consultation Through Long Term Plans 2018-2028
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Group Manager Community Services, Chris Ward, explained that the recommendation to Council was to provide changes ‘in principle’ for the development of each Council’s Long Term Plan 2018-2028. He noted potential issues in relation to project phasing, and said a further report would go to the next Saxton Field Committee meeting. |
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Resolved CL/2017/372 That the Council Adopts, in principle, the capital works programme for Saxton Field contained in Attachment 1 to report SFC-08-03 for incorporation into the draft budget as part of the Long Term Plan 2018-2028 process, instructing staff to make the following amendments prior to reporting the recommendation to the two Councils: a. Move out the $967,000 for constructing the road link from the Velodrome to Saxton Drive to Year 7 (2024/2025); and b. Provide for the BMX track in 2021/2022 but remove the associated pavilion costs; and c. Discuss the scope and budget for the Champion Green proposed facility with the user groups. |
20.3 Saxton Velodrome Funding
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Group Manager Community Services, Chris Ward, and Group Manager Infrastructure, Alec Louverdis, answered questions regarding the Saxton Velodrome Project. |
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Resolved CL/2017/373 That the Nelson City Council Approves an increase in Nelson City Council’s contribution for the Saxton Velodrome project of unbudgeted expenditure of $52,000 (up to a maximum of $879,000); and Notes that Tasman District Council has increased its contribution to $755,540s |
21. Civil Defence Emergency Management Group - 1 August 2017
Document number M2785, agenda pages 400 - 405 refer.
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Resolved CL/2017/374 That the Council Receives the unconfirmed minutes of a meeting of the Civil Defence Emergency Management Group, held on 1 August 2017. |
22. Commercial Subcommittee - 18 August 2017
Document number M2823, agenda pages 342 - 348 refer.
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Resolved CL/2017/375 That the Council Receives the unconfirmed minutes of a meeting of the Commercial Subcommittee, held on 18 August 2017. |
22.1 Forestry Advisory Group - Revised Terms of Reference
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Resolved CL/2017/376 That the Council Approves the revised Terms of Reference for the Forestry Advisory Group (Attachment Two, A1739267), noting that the revised Terms of Reference differ from the Council resolution passed on 8 September 2016, which adopted the recommendations of the Forestry Review, in the following manner – The revised Terms of Reference include : · Delegated powers of the Forestry Advisory Group to recommend to the Commercial Subcommittee (rather than decide) the approval of budgets, and any other matters relating to commercial forestry operations; and
· Officers having an advisory role only. Amends the Delegations Register to include the Forestry Advisory Group as set out in Attachment Three (A1799321). |
22.2 Haven Precinct Redevelopment - 2017/18 Work Programme
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Resolved CL/2017/377 That the Council Approves the refined ‘Visions and Goals’ for the Haven Precinct; Visions: · Continuous and Quality Linkages with the Haven Precinct. · Reasons to visit, spend time, encourages spaces linked to the coastal environment as a whole. · Port and Marine underpinning the character of the Precincts Seafaring focus. · Safe, engaging and attractive. Goals: · Public Realm within waterfront space. · Realistic asset retention, reuse and divestment. · Reasons to visit, spend time, encourages spaces linked to the coastal environment as a whole. · Development type – mix of public and private commercial opportunities. · Increased economic and social activity in the area. Approves the expenditure of part of the $50,000 operational budget to produce a Haven Concept - Opportunity Proposal to invited interested parties to discuss options around the Haven Precinct Development area |
23. Sports and Recreation Committee - 22 August 2017
Document number M2832, agenda pages 349 - 354 refer.
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Resolved CL/2017/378 That the Council Receives the unconfirmed minutes of a meeting of the Sports and Recreation Committee, held on 22 August 2017. |
23.1 Saxton Creek Easements - Network Tasman Limited and 187 Champion Road & 205 Champion Road
Attendance: Councillor Barker declared an interest in this item and sat back from the table for the duration of this item.
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Resolved CL/2017/379 That the Council Grants the easement in gross, meaning granting the easement to Network Tasman Limited rather than to property, in favour of Network Tasman Limited over the area shown on the plan marked “B”, “C”, “D” and “F” (Attachment One, A1798973) of Saxton Creek with all legal and survey costs associated with the easement over Saxton Creek to be met by Nelson City Council as required for Saxton Creek upgrade; and Grants the easement in gross, meaning granting the easement to Network Tasman Limited rather than to property, in favour of Network Tasman Limited over the area shown on the plan marked in red (Attachment Two, A1798985) of Esplanade Reserve within Saxton Creek with all legal and survey costs associated with the easement over Saxton Creek to be met by Nelson City Council as required for Saxton Creek upgrade; and Grants the easement to 187 Champion Road and 205 Champion Road over the area shown on the plan marked “A” (Attachment Three, A1798991) of land to be acquired by Nelson City Council as Saxton Creek with all legal and survey costs associated with the easement over Saxton Creek to be met by Nelson City Council as required for Saxton Creek upgrade; and Confirms the easement be agreed to under section 48(1)(d) of the Reserves Act 1977, acting pursuant to a delegation from the Minister of Conservation. |
24. Joint Shareholders Committee - 22 August 2017
Document number M2837, agenda pages 355 - 360 refer.
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Resolved CL/2017/380 That the Council Receives the unconfirmed minutes of a meeting of the Joint Shareholders Committee, held on 22 August 2017. |
25. Works and Infrastructure Committee - 24 August 2017
Document number M2844, agenda pages 361 - 365 refer.
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Resolved CL/2017/381 That the Council Receives the unconfirmed minutes of a meeting of the Works and Infrastructure Committee, held on 24 August 2017. |
25.1 Draft Utilities Asset Management Plans 2018-28 (Water Supply, Wastewater, Stormwater and Flood Protection)
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Group Manager Infrastructure, Alec Louverdis, answered questions regarding the draft Utilities Asset Management Plans 2018-2028. |
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Resolved CL/2017/382 That the Council Approves the Draft Utilities Asset Management Plans 2018-28 (Water Supply (A1620958), Wastewater (A1611752), Stormwater and Flood Protection (A1711433)) as the versions to inform the Long Term Plan 2018-28. |
26. Community Services Committee - 31 August 2017
Document number M2861, agenda pages 366 - 372 refer.
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Resolved CL/2017/383 That the Council Receives the unconfirmed minutes of a meeting of the Community Services Committee, held on 31 August 2017. |
26.1 Draft Community Partnerships Activity Management Plan 2018-28
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Resolved CL/2017/384 That the Council Approves the Draft Community Partnerships Activity Management Plan 2018-28 (A1766398) as the version to inform the Long Term Plan 2018-28. |
26.2 Draft Property and Facilities Asset Management Plan 2018-28
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Resolved CL/2017/385 That the Council Approves the Draft Property and Facilities Asset Management Plan 2018-28 (A1654726), as the version to inform the Long Term Plan 2018-28. |
27. Hearings Panel - Other - 6 September 2017
Document number M2883, agenda pages 373 - 377 refer.
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Resolved CL/2017/386 That the Council Receives the unconfirmed minutes of a meeting of the Hearings Panel - Other, held on 6 September 2017. |
28. Governance Committee - 7 September 2017
Document number M2887, agenda pages 378 - 384 refer.
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Resolved CL/2017/387 That the Council Receives the unconfirmed minutes of a meeting of the Governance Committee, held on 7 September 2017. |
28.1 Uniquely Nelson Memorandum of Understanding 2017/18
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Resolved CL/2017/388 That the Council Approves the Uniquely Nelson Memorandum of Understanding 2017-18 (A1818573). |
28.2 Significance and Engagement Policy
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Resolved CL/2017/389 That the Council Adopts the amended Significance and Engagement Policy (A1766622); and Approves the summary of the Significance and Engagement Policy (A1810631) |
29. Audit, Risk and Finance Subcommittee - 8 September 2017
Document number M2894, agenda pages 385 - 393 refer.
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Resolved CL/2017/390 That the Council Receives the unconfirmed minutes of a meeting of the Audit, Risk and Finance Subcommittee, held on 8 September 2017. |
29.1 Internal Audit – Summary of New or Outstanding Significant Risk Exposures and Control Issues 30 June 2017
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Resolved CL/2017/391 That the Council Requests that the Acting Chief Executive reviews Committee and Officer Delegations to ensure project delays are avoided as identified in the report Internal Audit - Summary of New or Outstanding Significant Risk Exposures and Control Issues 30 June 2017 (R8239). |
29.2 Health Safety and Wellbeing; Quarterly Report
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Resolved CL/2017/392 That the Council Notes the report Health Safety and Wellbeing; Quarterly Report (R8220) and its attachment (A1775723); and Acknowledges the assessment of critical health and safety risks contained in the attachment (A1775723). |
29.3 Carry Forwards 2016/17
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Group Manager Infrastructure, answered questions regarding the capital programme. |
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Resolved CL/2017/393 That the Council Approves the carry forward of $6,298,000 unspent capital budget for use in 2017/18; and Approves the offsetting of $268,021 of capital spent in 2016/17 against 2017/18 budgets; and Approves the carry forward of $1,812,113 of unspent operating budget for use in 2017/18; and Notes savings in 2016/17 capital expenditure of $2,187,000. |
29.4 Draft Annual Report 2016/17
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Resolved CL/2017/394 That the Council Notes the draft Annual Report 2016/17 has been prepared and will be audited before being presented to Council for adoption; and Notes that if there are material changes to the draft resulting from the audit, these will be brought back to the Audit Risk and Finance Subcommittee on 28 September 2017; and Notes that, if there are no material changes to the draft resulting from the audit, due to timing constraints, the final Annual Report 2016/17 will be presented directly to Council for adoption, rather than via the Audit, Risk and Finance Subcommittee. |
30. Chief Executive Employment Committee - 8 September 2017
Document number M2898, agenda pages 394 - 399 refer.
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Resolved CL/2017/395 That the Council Receives the unconfirmed minutes of a meeting of the Chief Executive Employment Committee, held on 8 September 2017. |
31. Civil Defence Emergency Management Group - 1 August 2017
Document number M2785, agenda pages 400 - 405 refer.
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Resolved CL/2017/396 That the Council Receives the unconfirmed minutes of a meeting of the Civil Defence Emergency Management Group, held on 1 August 2017. |
Attendance: The meeting adjourned from 4.46pm to 4.57pm, during which time Councillors Acland, Fulton and Lawrey left the meeting.
It was noted that, following the public forum presentation from Showcase
Nelson, the public excluded late item regarding Request for Events Funding
– Summer Music Event, could now be considered in the public part of the
meeting.
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32. Late Item - Request for Events Funding - Summer Music Event |
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Group Manager Community Services, Chris Ward, presented the report. Attendance: Councillor Fulton returned to the meeting at 5.04pm. Mr Ward answered questions regarding arrangements for the proposed events and the officer recommendation. Attendance: Councillor Acland returned to the meeting at 5.12pm. Councillors discussed the proposed event. Attendance: Councillor McGurk left the meeting from 5.18pm to 5.21pm. |
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Resolved CL/2017/397 That the Council Receives the report Request for Events Funding - Summer Music Event (R8410); and Confirms a total venue hire fee for Trafalgar Park and its stage of $10,000 for the Showcase Nelson event scheduled to be held in January 2018; and Declines the opportunity to be naming rights sponsor for the Showcase Nelson event scheduled to be held in January 2018. |
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Resolved CL/2017/398 That the Council Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Council Meeting - Public Excluded Minutes - 10 August 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
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2 |
Council Meeting - Public Excluded Minutes - 11 September 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. · Section 7(2)(c)(i) To protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied. · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
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3 |
Status Report - Council - Public Excluded - 21 September 2017
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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4 |
Nelson Farmers Market - lease options
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
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5 |
Strategic Property Acquisition - Stoke
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
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6 |
Saxton Field Committee - Public Excluded - Minutes - 30 August 2017
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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7 |
Commercial Subcommittee Meeting - Public Excluded Minutes - 18 August 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities. · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
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8 |
Sports and Recreation Committee Meeting - Public Excluded Minutes - 22 August 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities. · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
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9 |
Joint Shareholders Committee Meeting - Public Excluded Minutes - 22 August 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities. |
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10 |
Works and Infrastructure Committee Meeting - Public Excluded Minutes - 24 August 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities. |
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11 |
Community Services Committee Meeting - Public Excluded Minutes - 31 August 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
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12 |
Governance Committee Meeting - Public Excluded Minutes - 7 September 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
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13 |
Audit, Risk and Finance Subcommittee Meeting - Public Excluded Minutes - 8 September 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
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14 |
Chief Executive Employment Committee Meeting - Public Excluded Minutes - 8 September 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. |
The meeting went into public excluded session at 5.42pm and resumed in public session at 6.41pm.
34. Re-admittance of the Public
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Resolved CL/2017/399 That the Council Re-admits the public to the meeting.
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It was noted that the public excluded item recommendation to Council from the Community Services Committee meeting regarding Bishop Suter Trust – Appointment of Trustee had been adjourned to be considered again on Tuesday 26 September 2017. |
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Resolved CL/2017/400 That the Council Adjourns the meeting until Tuesday 26 September 2017 at 9.00am in the Nelson City Council Chamber. |
The meeting adjourned at 6.43pm.
Minutes of a reconvened meeting of the Nelson City Council
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 26 September 2017, commencing at 9.00am
Present: Her Worship the Mayor R Reese (Chairperson), Councillors L Acland, I Barker, M Courtney, B Dahlberg, M Lawrey, P Matheson, B McGurk, M Rutledge, T Skinner and S Walker
In Attendance: Acting Chief Executive (D Hammond), Group Manager Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), Senior Strategic Adviser (N McDonald) and Team Leader Governance (R Byrne)
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Resolved CL/2017/401 That the Council Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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13 |
Governance Committee Meeting - Public Excluded Minutes - 7 September 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
The meeting went into public excluded session at 9.03am and resumed in public session at 9.40am, during which time Councillor Acland joined the meeting.
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That the Council Re-admits the public to the meeting. |
Confirmed as a correct record of proceedings:
Chairperson
Date