AGENDA
Ordinary meeting of the
Chief Executive Employment Committee
Friday 8 September 2017
Commencing at 2.00pm
Ruma Ana
Civic House
110 Trafalgar Street, Nelson
Membership: Her Worship the Mayor Rachel Reese (Chairperson), Councillors Luke Acland, Bill Dahlberg and Paul Matheson (Deputy Mayor)
Guidelines for councillors attending the meeting, who are not members of the Committee, as set out in Standing Order 12.1:
· All councillors, whether or not they are members of the Committee, may attend Committee meetings
· At the discretion of the Chair, councillors who are not Committee members may speak, or ask questions about a matter.
· Only Committee members may vote on any matter before the Committee
It is good practice for both Committee members and non-Committee members to declare any interests in items on the agenda. They should withdraw from the room for discussion and voting on any of these items.
Chief Executive Employment
Committee
8 September 2017
1.1 Apologies have been received from Councillors Acland and Matheson
2. Confirmation of Order of Business
3.1 Updates to the Interests Register
3.2 Identify any conflicts of interest in the agenda
5.1 Extraordinary Meeting - 8 May 2017 8 - 10
Document number M2561
Recommendation
That the Committee
Confirms the minutes of an extraordinary meeting of the Chief Executive Employment Committee, held on 8 May 2017, as a true and correct record.
5.2 16 May 2017 11 - 15
Document number M2579
Recommendation
That the Committee
Confirms the minutes of the meeting of the Chief Executive Employment Committee, held on 16 May 2017, as a true and correct record.
5.3 Extraordinary Meeting - 13 June 2017 16 - 18
Document number M2672
Recommendation
That the Committee
Confirms the minutes of the extraordinary meeting of the Chief Executive Employment Committee, held on 13 June 2017, as a true and correct record.
Public Excluded Business
Recommendation
|
Confirms, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, that Paul Bell remain after the public has been excluded, for the Public Excluded agenda, as he has knowledge that will assist the Committee; Notes, in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, that the knowledge that Paul Bell possesses relates to the Acting Chief Executive’s performance. |
Recommendation
That the Committee
Excludes the public from the following parts of the proceedings of this meeting.
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
|
Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
|
1. 1 |
Extraordinary Chief Executive Employment Committee Meeting - Public Excluded Minutes - 8 May 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: Section 7(2)(a) · To protect the privacy of natural persons, including that of a deceased person. |
|
2. 1 |
Chief Executive Employment Committee Meeting - Public Excluded Minutes - 16 May 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(c)(i) To protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied. · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. |
|
3. 2 |
Extraordinary Chief Executive Employment Committee Meeting - Public Excluded Minutes - 13 June 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
|
4. 3 |
People Metrics for quarter ending 30 June 2017
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(c)(i) To protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied |
|
5. 4 |
Staff Survey - Summary of Findings
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
|
6. 5 |
Acting Chief Executive Report to 31 August 2017
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
8. Re-admittance of the public
Recommendation
That the Committee
Re-admits the public to the meeting.
Minutes of an extraordinary meeting of the Chief Executive Employment Committee
Held in the Ruma Ana, Civic House, 110 Trafalgar Street, Nelson
On Monday 8 May 2017, commencing at 1.38pm
Present: Her
Worship the Mayor R Reese (Chairperson), Councillors
L Acland, B Dahlberg and P Matheson (Deputy Mayor)
In Attendance: External
Adviser (P Bell) and Manager Administration
(P Langley)
Apologies: Nil
1. Apologies
No apologies were received.
2. Confirmation of Order of Business
There was no change to the order of business.
3. Interests
There were no updates to the Interests Register, and no interests on the agenda were declared.
4. Public Forum
There was no public forum.
5. Exclusion of the Public
It was noted that Paul Bell would be in attendance for the items on the Public Excluded agenda to answer questions and, accordingly, the following resolution was required to be passed:
|
Resolved CEE/2017/017 That the Committee Confirms, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, Paul Bell remain after the public has been excluded, for Item 1 of the Public Excluded agenda (item title), as he has knowledge that will assist the Council; Notes, in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, the knowledge that Paul Bell possesses relates to the Chief Executive’s performance, remuneration and development. Matheson/Her Worship the Mayor Carried |
|
Resolved CEE/2017/019 That the Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: Matheson/Her Worship the Mayor Carried |
|
Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
|
1 |
Chief Executive's Employment Contract
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
The meeting went into public excluded session at 1.39pm and resumed in public session at 3.04pm.
6. Re-admittance of the Public
|
Resolved CEE/2017/020 That the Committee Re-admits the public to the meeting. Matheson/Her Worship the Mayor Carried |
There being no further business the meeting ended at 3.05pm.
Confirmed as a correct record of proceedings:
Chairperson
Date
Minutes of a meeting of the Chief Executive Employment Committee
Held in Ruma Ana, Civic House, 110 Trafalgar Street, Nelson
On Tuesday 16 May 2017, commencing at 2.05pm
Present: Her Worship the Mayor R Reese (Chairperson), Councillors L Acland, B Dahlberg and P Matheson (Deputy Mayor)
In Attendance: Councillors B McGurk and S Walker, Manager People and Capability (S Vincent), Team Leader Administration Advisers (R Byrne) and External Adviser (P Bell)
1. Apologies
No apologies were received.
2. Confirmation of Order of Business
There was no change to the order of business.
3. Interests
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Confirmation of Minutes
5.1 28 February 2017
Document number M2368, agenda pages 7 - 13 refer.
|
Resolved CEE/2017/022 That the Chief Executive Employment Committee Confirms the minutes of the meeting of the Chief Executive Employment Committee, held on 28 February 2017, as a true and correct record. Her Worship the Mayor/Acland Carried |
5.2 21 April 2017 - Extraordinary Meeting
Document number M2516, agenda pages 14 - 16 refer.
|
Resolved CEE/2017/023 That the Chief Executive Employment Committee Confirms the minutes of the extraordinary meeting of the Chief Executive Employment Committee, held on 21 April 2017, as a true and correct record. Her Worship the Mayor/Dahlberg Carried |
6. Exclusion of the Public
Her Worship the Mayor explained that Paul Bell, of Intepeople, would be in attendance for items on the Public Excluded agenda to answer questions and, accordingly, the following resolution was required to be passed:
|
Resolved CEE/2017/024
Confirms, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, that Paul Bell remain after the public has been excluded, for the Public Excluded agenda, as he has knowledge that will assist the Committee;
Notes, in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, that the knowledge that Paul Bell possesses relates to the Chief Executive’s performance, remuneration and development.
Her Worship the Mayor/Dahlberg Carried |
|
Resolved CEE/2017/025 That the Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: Her Worship the Mayor/Dahlberg Carried |
|
Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
|
1 |
Chief Executive Employment Committee Meeting - Public Excluded Minutes - 28 February 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. · Section 7(2)(c)(i) To protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied. |
|
2 |
Extraordinary Chief Executive Employment Committee Meeting - Public Excluded Minutes - 21 April 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.
|
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. |
|
3 |
People Metrics for quarter ending 31 March 2017 and Chief Executive's Safe Work Observations
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(c)(i) To protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied |
|
4 |
Chief Executive's Performance Report - Third Quarter Update
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
The meeting went into public excluded session at 2.12pm and resumed in public session at 2.41pm.
7. Re-admittance of the Public
|
Resolved CEE/2017/026 That the Committee Re-admits the public to the meeting.
Her Worship the Mayor/Dahlberg Carried |
There being no further business the meeting ended at 2.41 pm.
Confirmed as a correct record of proceedings:
Chairperson
Date
Minutes of an extraordinary meeting of the Chief Executive Employment Committee
Held in Ruma Mārama, Floor 2A, Civic House, 110 Trafalgar Street, Nelson
On Tuesday 13 June 2017, commencing at 3.30pm
Present: Her Worship the Mayor R Reese (Chairperson), Councillors B Dahlberg and P Matheson (Deputy Mayor)
In Attendance: Councillor S Walker, Team Leader Administration Advisers (R Byrne) and External Advisor (P Bell).
Apology: Councillor Acland
1. Apologies
|
Resolved CEE/2017/031 That the Committee Recieves and accepts an apology from Councillor Acland. Her Worship the Mayor/Matheson Carried |
2. Confirmation of Order of Business
There were no changes to the order of business.
3. Interests
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4. Exclusion of the Public
Paul Bell, of Intepeople, will be in attendance for Item 1 of the Public Excluded agenda to answer questions and, accordingly, the following resolution is required to be passed:
|
Resolved CEE/2017/032 That the Committee Confirms, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, that Paul Bell remain after the public has been excluded, for the Public Excluded agenda, as he has knowledge that will assist the Committee; Notes, in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, that the knowledge that Paul Bell possesses relates to the appointment of an Acting Chief Executive. Dahlberg/Matheson Carried |
|
Resolved CEE/2017/033 That the Subcommittee/Committee/Council Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: Dahlberg/Matheson Carried |
|
Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
|
1 |
Recommendation on Acting Chief Executive
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session at 3.31pm and resumed in public session at 4.03pm.
5. Re-admittance of the Public
|
Resolved CEE/2017/034 That the Committee Re-admits the public to the meeting. Matheson/Her Worship the Mayor Carried |
There being no further business the meeting ended at 4.04pm.
Confirmed as a correct record of proceedings:
Chairperson
Date
