Minutes of a meeting of the Sports and Recreation Committee
Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson
On Tuesday 22 August 2017, commencing at 9.04am
Present: Councillor T Skinner (Chairperson), Her Worship the Mayor R Reese, Councillors I Barker, M Courtney, K Fulton, B McGurk, M Rutledge (Deputy Chairperson) and S Walker
In Attendance: Group Manager Community Services (C Ward), Manager Parks and Facilities (R Bartlett), Property Parks and Facilities Asset Manager (A Petheram), Team Leader Property (P Hunter), Community Partnerships Adviser (S Stiles), Team Leader Governance (R Byrne), Governance Adviser (J McDougall) and Youth Councillors Emily Rais and Emma Edwards
Apologies: Nil
There were no apologies.
2. Confirmation of Order of Business
There were no changes to the Order of Business.
There were no updates to the Interests Register.
Councillor Barker advised he had an interest in agenda item 9 – Saxton Creek Easements – Network Tasman Limited and 187 Champion Road and 205 Champion Road.
No other interests with items on the agenda were declared.
There was no public forum.
5.1 4 July 2017
Document number M2733, agenda pages 7 - 15 refer.
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Resolved SPO/2017/077 That the Committee Confirms the minutes of the meeting of the Sports and Recreation Committee, held on 4 July 2017, as a true and correct record. |
6. Status Report - Sports and Recreation Committee - 22 August 2017
Document number R8230, agenda pages 16 - 17 refer.
Group Manager Community Services, Chris Ward, answered questions on the Status Report.
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Resolved SPO/2017/078 That the Committee Receives the Status Report Sports and Recreation Committee 22 August 2017 (R8230) and its attachment (A1664423). |
Attendance: Her Worship the Mayor, R Reese joined the meeting at 9.10am.
The Chair gave a verbal report.
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Resolved SPO/2017/079 That the Committee Receives the Chairperson's Report. |
Recreation and Leisure
8. Brook Valley Holiday Park - Advice from Commercial Subcommittee
Document number R8005, agenda pages 18 - 27 refer.
Group Manager Community Services, Chris Ward spoke to the report and answered questions.
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Resolved SPO/2017/080 That the Committee Receives the report Brook Valley Holiday Park - Advice from Commercial Subcommittee (R8005) and its attachment (A1814947); and Notes the feedback provided by the Commercial Subcommittee; and Confirms that Council will continue to operate the Brook Valley Holiday Park pending a final decision on the structure for Council delivery of its campground activities. |
9. Saxton Creek Easements - Network Tasman Limited and 187 Champion Road & 205 Champion Road
Document number R8050, agenda pages 28 - 35 refer.
Attendance: Councillor Barker declared an interest and left the table at 9.23am.
Team Leader Property Peter Hunter spoke to the report, tabled an A3 map of the proposed easements (A1816364) and answered questions.
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Resolved SPO/2017/081 That the Committee Receives the report Saxton Creek Easements – Network Tasman Limited and 187 Champion Road & 205 Champion Road (R8050), and its attachments (A1798973, A1798985 and A1798991). |
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1 A1816364 - GIS map of Proposed Easements - Saxton Creek Upgrade |
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Recommendation to Council SPO/2017/082 That the Council Grants the easement in gross, meaning granting the easement to Network Tasman Limited rather than to property, in favour of Network Tasman Limited over the area shown on the plan marked “B”, “C”, “D” and “F” (Attachment One, A1798973) of Saxton Creek with all legal and survey costs associated with the easement over Saxton Creek to be met by Nelson City Council as required for Saxton Creek upgrade; and Grants the easement in gross, meaning granting the easement to Network Tasman Limited rather than to property, in favour of Network Tasman Limited over the area shown on the plan marked in red (Attachment Two, A1798985) of Esplanade Reserve within Saxton Creek with all legal and survey costs associated with the easement over Saxton Creek to be met by Nelson City Council as required for Saxton Creek upgrade; and Grants the easement to 187 Champion Road and 205 Champion Road over the area shown on the plan marked “A” (Attachment Three, A1798991) of land to be acquired by Nelson City Council as Saxton Creek with all legal and survey costs associated with the easement over Saxton Creek to be met by Nelson City Council as required for Saxton Creek upgrade; and Confirms the easement be agreed to under section 48(1)(d) of the Reserves Act 1977, acting pursuant to a delegation from the Minister of Conservation. |
10. Exclusion of the Public
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Resolved SPO/2017/083 That the Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Status Report - Sports and Recreation Committee - Public Excluded - 22 August 2017
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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2 |
Campgrounds - Advice from Commercial Subcommittee
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session at 9.29am and resumed in public session at 10.02am.
11. Re-admittance of the Public
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Resolved SPO/2017/084 That the Committee Re-admits the public to the meeting. |
There being no further business the meeting ended at 10.03am.
Confirmed as a correct record of proceedings:
Chairperson
Date