Minutes of a meeting of the Joint Shareholders Committee

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Tuesday 22 August 2017, commencing at 1.33pm

 

Present:              His Worship the Mayor of Tasman R Kempthorne (Chairperson), Tasman District Councillors S Bryant and T Tuffnell, Her Worship the Mayor of Nelson (R Reese), Nelson City Councillors P Matheson, I Barker, M Courtney, G Noonan, and T Skinner

In Attendance:   Tasman District Council:  Councillor D McNamara, Chief Executive (L McKenzie), and Corporate Services Manager (M Drummond)

                          Nelson City Council:   Councillor S Walker, Acting Chief Executive (D Hammond), Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), and Governance Adviser (E-J Ruthven)

Apologies:           Tasman District Councillors P Canton, T King, and D Ogilvie

 

 

1.       Apologies

Resolved JSC/2017/011

That the Committee

Receives and accepts the apologies from Councillors Canton, King and Ogilvie.

Tuffnell/Matheson                                                                      Carried

2.       Confirmation of Order of Business

It was noted that items on the public excluded agenda would be taken in a different order than they appeared on the agenda.

It was further noted that the covering page of the agenda should be corrected to reflect that Mayor Kempthorne would chair the meeting, and there was no deputy chairpersons for the committee.

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum 

There was no public forum.

5.       Confirmation of Minutes

5.1      11 April 2017

Document number M2493, agenda pages 7 - 12 refer.

A correction was noted to the list of those present at the meeting, to remove the reference to Chairperson after Mayor Kempthorne, and to remove the reference to Deputy Chairperson after Councillor Matheson.

Resolved JSC/2017/012

That the Committee

Confirms the amended minutes of the meeting of the Committee, held on 11 April 2017, as a true and correct record.

Her Worship the Mayor/Bryant                                                    Carried

6.       Adoption of Final Statement of Intent and Trustee Remuneration: Tasman Bays Heritage Trust

Document number R8057, agenda pages 13 - 40 refer.

Nelson City Council Group Manager Community Services, Chris Ward, presented the report and answered questions. 

Resolved JSC/2017/013

That the Committee

Receives the report Adoption of Final Statement of Intent and Trustee Remuneration: Tasman Bays Heritage Trust (R8057) and its attachment (A1724081); and

Approves the draft Statement of Intent (A1724081) of the Tasman Bays Heritage Trust as the Final Statement of Intent for the 2017/18 year; and

 

 

Confirms that the Trustees’ remuneration pool for the Tasman Bays Heritage Trust be increased by 1.3% (being the annual Consumer Price Index change to December 2016) to a maximum of $63,210 for the 2017/18 financial year.

Barker/Courtney                                                                         Carried

       

7.       Exclusion of the Public

It was noted that representatives of Nelson Airport and Port Nelson would be in attendance for items on the public excluded agenda and, accordingly, the following resolution was required to be passed:

Resolved JSC/2017/014

That the Committee

Confirms, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, that:

·      Phil Lough, Martin Byrne and Daryl Wehner remain after the public has been excluded, for Item 4 of the Public Excluded agenda (Port Nelson Limited draft Statement of Corporate Intent 2017/20), as they have knowledge that will assist the Council; and

·      Paul Steere, Rob Evans and Simon Orr remain after the public has been excluded, for Item 6 of the Public Excluded agenda (Nelson Airport Limited - Statement of Intent 2017/18), as they have knowledge that will assist the Council; and

Notes, in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, the knowledge that

·         Phil Lough, Martin Byrne and Daryl Wehner possess relates to the Port Nelson draft Statement of Corporate Intent 2017/20; and

·         Paul Steere, Rob Evans and Simon Orr possess relates to the Nelson Airport Limited Statement of Intent 2017/18.

 

Her Worship Mayor Reese/His Worship Mayor Kempthorne           Carried

Resolved JSC/2017/015

That the Committee

Excludes the public from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Her Worship Mayor Reese/His Worship Mayor Kempthorne           Carried

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Joint Shareholders Committee Meeting - Public Excluded Minutes -  11 April 2017

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·    Section 7(2)(h)

     To enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

·    Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

2

Port Nelson Limited draft Statement of Corporate Intent 2017/20

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

3

Port Nelson Limited Directors reappointments

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

4

Nelson Airport Limited - Statement of Intent 2017/18

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(h)

     To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

5

Nelson Airport Limited Director reappointments

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

6

Directors remuneration 2017 - Port Nelson Ltd and Nelson Airport Ltd

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The meeting went into public excluded session at 1.47pm and resumed in public session at 3.28pm. 

8.       Re-admittance of the Public

Resolved JSC/2017/016

That the Committee

Re-admits the public to the meeting.

Noonan/Tuffnell                                                                         Carried

 

 

There being no further business the meeting ended at 3.28pm.

 

Confirmed as a correct record of proceedings:

 

 

 

                                                       Chairperson                                     Date