Minutes of a meeting of the Commercial Subcommittee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Friday 18 August 2017, commencing at 9.00am
Present: Mr J Murray (Chairperson), Her Worship the Mayor R Reese, Councillors L Acland, I Barker, and M Courtney
In Attendance: Councillor G Noonan, Group Manager Infrastructure (A Louverdis), Manager Building (M Brown), Manager Communications (P Shattock) and Team Leader Governance (R Byrne)
Apology: Mr J Peters
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Resolved COM/2017/032 That the Subcommittee Receives and accepts the apology from Mr Peters. |
2. Confirmation of Order of Business
The Chair noted that Item 8: State Advances RFP Response update would be moved to the end of the meeting in order for the officer to provide an update on commercial activities in Public Excluded.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
There was no public forum.
5.1 27 June 2017
Document number M2715, agenda pages 8 - 14 refer.
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Resolved COM/2017/033 That the Subcommittee Confirms the minutes of the meeting of the Commercial Subcommittee, held on 27 June 2017, as a true and correct record. |
6. Status Report - Commercial Subcommittee - 18 August 2017
Document number R8204, agenda pages 15 - 16 refer.
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Resolved COM/2017/034 That the Subcommittee Receives the Status Report Commercial Subcommittee 18 August 2017 (R8204) and its attachment (A1777192). |
There was no update from the Chairperson.
8. Forestry Advisory Group - Revised Terms of Reference
Document number R7620, agenda pages 17 - 30 refer.
Group Manager Infrastructure Alec Louverdis presented the report.
Attendance: Councillor Acland joined the meeting at 9.16am.
The Committee discussed the membership of the Forestry Advisory Group.
Attendance: The meeting adjourned from 9.33am to 9.36am.
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Resolved COM/2017/035 That the Subcommittee Receives the report Forestry Advisory Group - Revised Terms of Reference (R7620) and its attachments (A1799225, A1739267, and A1799321). |
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Recommendation to Council COM/2017/036 That the Council Approves the revised Terms of Reference for the Forestry Advisory Group (Attachment Two, A1739267), noting that the revised Terms of Reference differ from the Council resolution passed on 8 September 2016, which adopted the recommendations of the Forestry Review, in the following manner – The revised Terms of Reference include : · Delegated powers of the Forestry Advisory Group to recommend to the Commercial Subcommittee (rather than decide) the approval of budgets, and any other matters relating to commercial forestry operations; and
· Officers having an advisory role only. Amends the Delegations Register to include the Forestry Advisory Group as set out in Attachment Three (A1799321). |
Councillor Acland requested that his vote against the motion be recorded.
9. Haven Precinct Redevelopment - 2017/18 Work Programme
Document number R7999, agenda pages 31 - 57 refer.
Manager Building, Martin Brown, presented his report and was asked to clarify the extent of the area to be included in the Request for Proposal.
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Resolved COM/2017/037 That the Subcommittee Receives the report Haven Precinct Redevelopment - 2017/18 Work Programme (R7999) and its attachment (A1807600); |
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Recommendation to Council COM/2017/038 That the Council Approves the refined ‘Visions and Goals’ for the Haven Precinct; Visions: · Continuous and Quality Linkages with the Haven Precinct. · Reasons to visit, spend time, encourages spaces linked to the coastal environment as a whole. · Port and Marine underpinning the character of the Precincts Seafaring focus. · Safe, engaging and attractive. Goals: · Public Realm within waterfront space. · Realistic asset retention, reuse and divestment. · Reasons to visit, spend time, encourages spaces linked to the coastal environment as a whole. · Development type – mix of public and private commercial opportunities. · Increased economic and social activity in the area. Approves the expenditure of part of the $50,000 operational budget to produce a Haven Concept - Opportunity Proposal to invited interested parties to discuss options around the Haven Precinct Development area. |
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The Chair requested that this matter be dealt with in Public Excluded to allow Team Leader Property, Peter Hunter, to update the Subcommittee on commercial proposals. |
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Resolved COM/2017/039 That the Subcommittee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Commercial Subcommittee Meeting – Public Excluded Minutes - 27 June 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities. · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
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2 |
Public Excluded Status Report – Commercial Subcommittee – 18 August 2017
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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3. |
Update on State advances RFP process. |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities.
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The meeting went into public excluded session at 9.55am and resumed in public session at 10.23am.
12. Re-admittance of the Public
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Resolved COM/2017/040 That the Subcommittee Re-admits the public to the meeting. |
There being no further business the meeting ended at 10.23pm.
Confirmed as a correct record of proceedings:
