Minutes of a meeting of the Sports and Recreation Committee
Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson
On Tuesday 4 July 2017, commencing at 9.05am
Present: Councillor T Skinner (Chairperson), Councillors M Courtney, K Fulton, B McGurk, M Rutledge (Deputy Chairperson) and S Walker
In Attendance: Councillors B Dahlberg, P Matheson and G Noonan, Acting Chief Executive (D Hammond), Group Manager Infrastructure (A Louverdis), Group Manager Community Services (C Ward), Senior Strategic Adviser (N McDonald), Policy Coordinator (J Loughnan), Property Parks and Facilities Asset Manager (A Petheram), Youth Councillors (F Sawyer and A Tonks), and Administration Adviser (L Canton)
Apologies: Her Worship the Mayor R Reese, Councillor I Barker
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Resolved SPO/2017/063 That the Committee Receives and accepts the apologies from Her Worship the Mayor R Reese and Councillor I Barker. |
2. Confirmation of Order of Business
The Chairperson advised that, since the agenda had been issued, four public forums had been scheduled.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4.1 Christopher St Johanser – Brook Valley Community Group
Christopher St Johanser spoke on behalf of the Brook Valley Community Group about the proposal for a mountain bike hub in the Tantragee and answered questions.
4.2 Mark Newton – Nelson Mountain Bike Club
Mark Newton spoke on behalf of the Nelson Mountain Bike Club about Andrews Farm as the proposed Brook mountain bike hub location and answered questions.
4.3 Peter Wilson
Peter Wilson spoke about the proposed Andrews Farm mountain bike hub and answered questions.
4.4 Michael Kidson
Michael Kidson tabled and read out an email from Marilyn Andrews about the proposed mountain bike hub at Andrews Farm.
Mr Kidson outlined his own views about the proposed mountain bike hub.
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1 A1786886 - Public Forum - Michael Kidson -Marilyn Andrews email on proposed mountain bike hub at Andrews Farm |
5.1 30 May 2017
Document number M2624, agenda pages 8 - 13 refer.
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Resolved SPO/2017/064 That the Committee Confirms the minutes of the meeting of the Sports and Recreation Committee, held on 30 May 2017, as a true and correct record. |
6. Status Report -Sports and Recreation Committee - 4 July 2017
Document number R8000, agenda pages 14 - 15 refer.
Group Manager Community Services, Chris Ward, and Property, Parks and Facilities Manager, Andrew Petheram answered questions.
It was noted that an updated status report (A1664423) had been tabled with revised comments for the Nelson Marina Strategy.
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Resolved SPO/2017/065 That the Committee Receives the Status Report Sports and Recreation Committee 4 July 2017 (R8000) and its attachment (A1664423). |
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1 A1664423 - Status Report - Sports and Recreation Committee - 4Jul2017 tabled update |
The Chairperson drew the attention to the recent use of the recently re-opened Trafalgar Centre.
Recreation and Leisure
8. Reserve Management Plan for Sportsground Reserves - Classification of Land
Document number R7682, agenda pages 16 - 30 refer.
Policy Coordinator, Jane Loughnan presented the report. Ms Loughnan, Senior Strategic Advisor, Nicky McDonald and Acting Chief Executive, David Hammond answered questions.
In response to questions, Ms McDonald advised that the Reserves Act 1977 required Council to classify the area. She confirmed that the Recreation Reserve classification reflected the historic use of the area and therefore did not require public consultation. She added that whether or not the area was classified as Recreation Reserve now, any future change in use would trigger a change in classification and therefore would require public consultation.
In response to further questions, Mr Hammond explained that if Greenmeadows was not classified, it could not be included in the Sports and Reserves Management Plan (RMP). He said the RMP would then need to include adequate explanation of why Greenmeadows was excluded, and the process for bringing it into line with the Reserves Act.
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Resolved SPO/2017/066 That the Committee Receives the report Reserve Management Plan for Sportsground Reserves - Classification of Land (R7682) and its attachment (A1762264, A1779184, A1779126 and A1779218) ; |
The meeting agreed to consider the part of the recommendation to Council relating to the classification of Greenmeadows separately.
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Recommendation to Council SPO/2017/067 That the Council Classifies Ngawhatu Sportsfield (being titles NL13A/170, 24172 and 24173) under s16(2A)(g) of the Reserves Act 1977 as Recreation Reserve under s17 of that Act; and Classifies Victory Square (being title NL2D/352) under s16(1) of the Reserves Act 1977 as Recreation Reserve under s17 of that Act by notice in the Gazette; and Classifies part of Botanics Sportsfield (being title NL127/106) under s16(1) of the Reserves Act 1977 as Recreation Reserve under s17 of that Act by notice in the Gazette; and Determines that, under s16(5) of the Reserves Act 1977, public notice seeking feedback on the proposed classifications of Victory Square, Botanics Sportsfield and Greenmeadows is not necessary as the classifications proposed are substantially the same as the purpose for which the reserves were held and administered immediately before the commencement of the Reserves Act 1977; and Delegates the Chair of the Sports and Recreation Committee to approve the survey plan for the proposed classification for Greenmeadows; and Delegates the Chief Executive to take the steps necessary to prepare and place notices in the Gazette in order to classify Botanics Sportsfield (being title NL127/106), Victory Square (being title NL2D/352) and Greenmeadows (being title NL114/188) and to give notice of the resolution to classify Ngawhatu Sportsfield (being titles NL13A/170, 24172 and 24173) to the Commissioner at the Department of Conservation. |
Councillor Fulton, seconded by Councillor McGurk, moved the clause of the recommendation in the officer report relating to Greenmeadows
That the Council
Classifies Greenmeadows (being title NL114/188) under s16(1) of the Reserves Act 1977 as Recreation Reserve under s17 of that Act and Local Purpose (Community Purposes) Reserve under s23 of that Act as set out in Attachment One (A1762264), noting that a survey plan will be prepared before the notice is placed in the Gazette.
The Committee discussed whether leaving Greenmeadows unclassified would allow flexibility for a change in use in the near future. It was suggested that the Stoke Urban Design Strategy may identify a different use for the area, such as for additional parking.
A view was expressed that the appropriate process was for Council to confirm the reserve status of the land so it could be included in the RMP for community engagement on its future use.
Attendance: The meeting adjourned from 10.55am until 11.14pm.
Councillor Courtney, seconded by Councillor Rutledge, moved an amendment that Council defer the classification of Greenmeadows until after the Stoke Urban Design Strategy was developed.
The amendment was put and carried, and became the substantive motion.
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Recommendation to Council SPO/2017/068 That the Council Defers classification of Greenmeadows (being title NL114/188) under the Reserves Act 1977 until after the Stoke Urban Design Strategy is considered by Council. |
9. Brook Mountain Bike Hub Location
Document number R7804, agenda pages 31 - 50 refer.
Property Parks and Facilities Asset Manager, Andrew Petheram, presented the report and answered questions.
During a discussion about the proposed parking area on the ex-logging skid site referred to as Site B, it was noted that access to the site carried safety risks associated with the narrow road, road surface, and poor sight lines that would likely be difficult to address within the budget of $140,000, and that this was not the preferred site of the Nelson Moutain Bike Club. It was suggested that developing only Site A at Andrews Farm could lead to encroachment onto Andrews Farm. The importance of adequate screening and planting of Site A was also discussed.
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Resolved SPO/2017/069 That the Committee Receives the report Brook Mountain Bike Hub Location (R7804); and its Attachments A1759468, and A1775817; |
Councillor Skinner, seconded by Councillor Fulton, moved
That the Committee
Directs officers to proceed with detailed design and costings for the Brook Mountain Bike Hub at Andrews Farm shown for both Sites A and B as per Attachment 2 in Report 7804, with approximately thirty car parks, a toilet and wash down facility with access to a parking area at the ex-logging skid site and reports back to a future S&R Committee for a decision to proceed.
Attendance: The meeting adjourned from 12.05pm until 12.17pm.
Councillor Courtney, seconded by Councillor Rutledge moved an amendment to approve Option 2 in the officer report to develop the Andrews Farm site only.
The amendment was put and carried and became the substantive motion.
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Resolved SPO/2017/070 That the Committee Approves, subject to the resource consent process, the site for the Brook Mountain Bike Hub at Andrews Farm shown as Site A on Attachment 2 Brook MTB Hub Plan A1775817 as per Report 7804, with approximately thirty carparks, a toilet and wash down facility. |
10. Network Tasman Easement - Greenmeadows Reserve
Document number R7940, agenda pages 51 - 55 refer.
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Resolved SPO/2017/071 That the Committee Receives the report Network Tasman Easement - Greenmeadows Reserve (R7940) and its attachment (A1776981) |
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Recommendation to Council SPO/2017/072 That the Council Grants the easement in gross, meaning granting the easement to Network Tasman Limited rather than to property, in favour of Network Tasman Limited over the area shown on the plan marked Plan “A” Attachment One (A1776981) of the Greenmeadows Reserve with all legal costs associated with the easement over Greenmeadows Reserve to be met by Nelson City Council as the property owner benefitted by the easement. Confirms the easement be agreed under section 48(1) (d) of the Reserves Act 1977, acting pursuant to a delegation from the Minister of Conservation. |
11. Exclusion of the Public
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Resolved SPO/2017/073 That the Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Sports and Recreation Committee Meeting - Public Excluded Minutes - 30 May 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
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Status Report - Sports and Recreation- Public Excluded - 4 July 2017
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
The meeting went into public excluded session at 12.32pm and resumed in public session at 12.34pm.
Please note that as the only business transacted in public excluded was to confirm the minutes and receive the status report, this business has been recorded in the public minutes. In accordance with the Local Government Official Information Meetings Act 1987, no reason for withholding this information from the public exists.
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Resolved SPO/2017/074 That the Committee Confirms the minutes of part of the meeting of the Sports and Recreation Committee, held with the public excluded on 30 May 2017, as a true and correct record. |
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Resolved SPO/2017/075 That the Committee Receives the public excluded Status Report Sports and Recreation Committee 4 July 2017 (R8001) and its attachment (A1661548). |
12. Re-admittance of the Public
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Resolved SPO/2017/076 That the Committee Re-admits the public to the meeting. |
There being no further business the meeting ended at 12.35pm.
Confirmed as a correct record of proceedings:
Chairperson
Date