Minutes of a meeting of the Community Services Committee
Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson
On Thursday 1 June 2017, commencing at 9.00am
Present: Her Worship the Mayor R Reese, Councillor G Noonan (Chairperson), Councillors M Courtney (Deputy Chairperson), K Fulton, M Lawrey, B McGurk, P Matheson and M Rutledge
In Attendance: Councillors I Barker and S Walker, Group Manager Community Services (C Ward), Senior Strategic Adviser (N McDonald), Group Manager Infrastructure (A Louverdis), Manager Community Partnerships (S Raggett), Manager Communications (P Shattock), Administration Adviser (E-J Ruthven), and Youth Councillors (E Edwards and A Hunter).
Apologies: Councillors K Fulton and M Lawrey for lateness.
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Resolved CS/2017/021 That the Committee Receives and accepts the apologies from Councillors Fulton and Lawrey for lateness. |
2. Confirmation of Order of Business
The Chairperson advised of one late item for the public excluded part of the meeting, and that the following resolution needed to be passed for the item to be considered.
2.1 Community Investment Funding Panel Membership
Group Manager Community Services, Chris Ward, answered questions regarding the late item.
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Resolved CS/2017/022 That the Committee Considers the public excluded item regarding Community Investment Funding Panel Membership at this meeting as a major item not on the agenda, pursuant to Section 46A(7)(a) of the Local Government Official Information and Meetings Act 1987, to enable a timely decision to be made. |
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
There was no public forum.
5.1 6 April 2017
Document number M2486, agenda pages 8 - 14 refer.
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Resolved CS/2017/023 That the Community Services Committee Confirms the minutes of the meeting of the Community Services Committee, held on 6 April 2017, as a true and correct record. |
Attendance: Councillor Lawrey joined the meeting at 9.05am.
6. Status Report - Community Services Committee - 1 June 2017
Document number R7742, agenda pages 15 - 18 refer.
Attendance: Her Worship the Mayor joined the meeting at 9.10am.
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Resolved CS/2017/024 That the Committee Receives the Status Report Community Services Committee 1 June 2017 (R7742) and its attachment (A1157454). |
Document number R7786, agenda pages 19 - 21 refer.
The Chairperson presented her report. She added that World Elder Abuse Day would take place on 15 June 2017.
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Resolved CS/2017/025 That the Committee Receives the report Chairperson's Report (R7786). |
8. Nelson Arts Festival Transition Group Recommendations
Document number R7027, agenda pages 21 - 50 refer.
Attendance: Councillor Fulton joined the meeting at 9.13am.
Manager Community Partnerships, Shanine Raggett, presented the report and answered questions along with Group Manager Community Services, Chris Ward.
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Resolved CS/2017/026 That the Committee Receives the report Nelson Arts Festival Transition Group Recommendations (R7027) and its attachments (A1542866, A1700021 and A1709008); and Notes the recommendation of the Nelson Arts Festival Transition Group to establish a new Council Controlled Organisation to deliver the Nelson Arts Festival, and directs the Chief Executive to: - Seek feedback from the community on the establishment of a Council Controlled Organisation to deliver the Nelson Arts Festival. |
9. Capital Expenditure Programme 2016-17 - Requests for Change
Document number R7571, agenda pages 51 - 54 refer.
Manager Capital Projects, Shane Davies, presented the report and answered questions.
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Resolved CS/2017/027 That the Committee Receives the report Capital Expenditure Programme 2016-17 - Requests for Change (R7571). |
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Recommendation to Council CS/2017/028 That the Council Approves, with respect to project 2226 Elma Turner Library improvements, that budget phasing for 2016-17, 2017-18, and 2018-19 is adjusted to $30,000, $175,000, and $308,000 respectively; and Approves, with respect to project 1175 Stoke Sports and Community Facility, that $2,418,489 from 2016-17 budget is transferred to 2017-18. |
Document number R7301, agenda pages 55 - 79 refer.
Policy Adviser, Gabrielle Thorpe, presented the report, along with Senior Strategic Adviser, Nicky McDonald and Manager Community Partnerships, Shanine Raggett.
Along with Group Manager Community Services, Chris Ward, Ms Thorpe, Ms McDonald and Ms Raggett answered questions regarding the content of the draft Youth Strategy and the community engagement process to be followed.
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Resolved CS/2017/029 That the Committee Receives the report Youth Strategy (R7301) and its attachments (A1755970 and A1762721); and Approves the draft Youth Strategy (A1762721) and proposed process for community engagement as outlined in R7301. |
Youth councillors Emma Edwards and Alex Hunter provided an update on recent Youth Council activities, including an outline of Youth Council’s Youth Week activities.
12. Nelson Youth Council - 17 March 2017
Document number A1679232, agenda pages 80 - 84 refer.
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Resolved CS/2017/030 That the Committee Receives the minutes of a meeting of the Nelson Youth Council, held on 17 March 2017. |
13. Nelson Youth Council - 12 April 2017
Document number A1679232, agenda pages 85 - 90 refer.
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Resolved CS/2017/031 That the Committee Receives the minutes of a meeting of the Nelson Youth Council, held on 12 April 2017. |
Attendance: The meeting adjourned for morning tea from 10.22am to 10.46am.
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Resolved CS/2017/032 That the Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Community and Commercial Leases - Omnibus Report
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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2 |
Community Investment Funding Panel Membership
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
The meeting went into public excluded session at 10.46am and resumed in public session at 11.39am.
15. Re-admittance of the Public
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Resolved CS/2017/033 That the Committee Re-admits the public to the meeting.
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There being no further business the meeting ended at 11.39am.
Confirmed as a correct record of proceedings:
Chairperson
Date