Minutes of a meeting of the Works and Infrastructure Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 18 May 2017, commencing at 9.00am
Present: Councillor P Matheson (Chairperson), Councillors L Acland, B Dahlberg, M Lawrey, G Noonan and S Walker (Deputy Chairperson)
In Attendance: Councillors I Barker and B McGurk, Chief Executive (C Hadley), Manager Roading and Utilities (P Anderson), Manager Capital Projects (S Davies), Manager Communications (P Shattock), Administration Adviser (S Burgess) and Nelson Youth Councillors (L Ly and F Sawyer)
Apologies: Her Worship the Mayor and Councillor Tim Skinner
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Resolved WI/2017/021 That the Committee Receives and accepts the apologies from Her Worship the Mayor and Councillor Skinner. |
2. Confirmation of Order of Business
The Chairperson advised that item 8 on the agenda, Maitai to Rocks Road Cycle Path – Approval of Route, would be taken after item 6, the Status Report.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4.1 John Gilbertson and Chris Allison
Mr Gilbertson spoke on behalf of the Tahunanui Business Association regarding the Tahunanui Cycle Network report on the agenda. He suggested that the Committee defer consideration of the project at this stage and instead spend more time developing options and working with the community to determine an ideal route. Mr Gilbertson said the proposed route did not meet the needs of the Tahunanui community, and he supported the original route proposed by Opus.
Mr Allison spoke about cycle tourism, and also raised concerns that the proposed cycle route was not the best option for the Tahunanui community.
Mr Gilbertson and Mr Allison responded to questions from councillors.
5. Confirmation of Minutes
5.1 30 March 2017
Document number M2465, agenda pages 8 - 12 refer.
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Resolved WI/2017/022 That the Committee Confirms the minutes of the meeting of the Works and Infrastructure Committee, held on 30 March 2017, as a true and correct record. |
6. Status Report - Works and Infrastructure Committee - 18 May 2017
Document number R7687, agenda pages 13 - 14 refer.
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Resolved WI/2017/023 That the Committee Receives the Status Report Works and Infrastructure Committee 18 May 2017 (R7687) and its attachment (A1150321). |
7. Maitai To Rocks Road Cycle Path - Approval of Route
Document number R6844, agenda pages 69 - 101 refer.
Team Leader Engineer, David Light, and Senior Asset Engineer – Transport and Roading, Paul D’Evereux, presented the report and gave a PowerPoint presentation (A1761825).
Mr Light, Mr D’Evereux and Manager Capital Projects, Shane Davies, responded to questions.
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Resolved WI/2017/024 That the Committee Receives the report Maitai To Rocks Road Cycle Path - Approval of Route (R6844), and its attachments (A1713781, A1724341, A1721138, A1721185); and Approves progression through to detailed design and construction of Option 2 as detailed in report R6844 – a Seaward Shared Path and Improved On-Road Commuter Cycle Lanes; and Supports the project be funded entirely by Central Government’s Urban Cycleway Fund, subject to NZTA agreement; and Notes that NZTA will be seeking internal approval to lead the project delivery of the approved option 2, noting the requirement for Nelson City Council officers to still be involved. |
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Recommendation to Council WI/2017/025 That the Council Approves removal of the $1,579,785 funding and $1,053,190 income line for this project from the 2017/18 Annual Plan, subject to NZTA internal approval for funding and leading project delivery. |
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1 A1761825 - Maitai to Rocks Road Cycle Path Presentation |
Document number R6843, agenda pages 15 - 68 refer.
Team Leader Engineer, David Light, and Senior Asset Engineer – Transport and Roading, Paul D’Evereux, presented the report and gave a PowerPoint presentation (A1761824).
Mr Light, Mr D’Evereux and Manager Capital Projects, Shane Davies, responded to questions.
Councillor Acland, seconded by Councillor Matheson, moved the recommendation in the officer report.
Councillor Noonan, seconded by Councillor Dahlberg, moved a procedural motion:
That the Committee
Leaves the Tahunanui Cycle Network report to lie on the table until the next meeting of the Works and Infrastructure Committee.
Mr Davies, and Chief Executive, Clare Hadley, explained the impacts on Council’s work programme if the decision was delayed a further six weeks.
Upon clarification that the procedural motion could not be discussed as per Standing Order 3.12.3, Councillor Dahlberg withdrew as seconder and the procedural motion lapsed.
The meeting returned to the motion on the table.
Councillors spoke for and against the motion, with mixed views expressed regarding community feedback, route desirability, use of the Urban Cycling Fund, and the future of the cycling network in Tahunanui.
The motion was put, and on a show of hands, the motion was lost.
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1 A1761824 - Tahunanui Cycle Network Presentation |
9. Capital Expenditure Programme 2016-17 Quarter 3 Progress Report
Document number R6963, agenda pages 102 - 108 refer.
Manager Capital Projects, Shane Davies, presented the report.
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Resolved WI/2017/027 That the Committee Receives the report Capital Expenditure Programme 2016-17 Quarter 3 Progress Report (R6963). |
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Recommendation to Council WI/2017/028 That the Council Approves, with respect to project 1098 Walkway Lighting programme, that the project be removed from the 2016-17 work programme, noting that $46,175 will not be spent in the current financial year; and Approves, with respect to project 1187 Neale Park sewer pump station upgrade, that $1,000,000 of 2016-17 budget be transferred to 2017-18 budget to align with the scheduled construction programme; and Approves, with respect to project 1100 York Stream Channel upgrade, that $865,055 of 2016-17 budget be transferred to 2017-18 and that $305,195 additional budget be allocated to 2017-18 ; and Approves, with respect to completed projects, that $799,117 from 2016-17 budgets is released as savings; and Approves, with respect to projects continuing into 2017-18, that $3,045,121 of 2016-17 budget be transferred to the respective project budgets for 2017-18; and Approves, with respect to completed stormwater projects, that $419,805 of 2016-17 budget savings be transferred to project 1100 York Stream Culvert upgrade 2017-18 budget. |
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Resolved WI/2017/029 That the Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Works and Infrastructure Committee Meeting - Public Excluded Minutes - 30 March 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
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2 |
Status Report -Public Excluded - Works and Infrastructure Committee - 18 May 2017
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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3 |
Nelson City Roading Maintenance Contract 2017-2020 EC3855 - Tender Approval
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information |
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4 |
Low Street road stopping - further update on process
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
Attendance: Councillors Noonan and Dahlberg left the meeting at 10.30am.
The meeting went into public excluded session at 10.30am and resumed in public session at 10.48am, during which time Councillors Noonan and Dahlberg returned to the meeting.
11. Re-admittance of the Public
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Resolved WI/2017/030 That the Committee Re-admits the public to the meeting. |
There being no further business the meeting ended at 10.48am.
Confirmed as a correct record of proceedings:
Chairperson
Date