Minutes of a meeting of the Sports and Recreation Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Tuesday 4 April 2017, commencing at 9.00am
Present: Councillor T Skinner (Chairperson), Her Worship the Mayor R Reese, Councillors I Barker, M Courtney, K Fulton, M Rutledge (Deputy Chairperson) and S Walker
In Attendance: Councillor P Matheson, Chief Executive (C Hadley), Group Manager Infrastructure (A Louverdis), Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), Property Legal Executive (A Millard), Property Parks and Facilities Assets Manager (A Petheram), Administration Adviser (J McDougall) and Youth Councillors (J Stallard and J Morgan)
Apologies: Councillor B McGurk for attendance and Councillor K Fulton for lateness
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Resolved SPO/2017/033 That the Committee Receives and accepts apologies from Councillor B McGurk for attendance and Councillor K Fulton for lateness. |
Attendance: Councillor K Fulton joined the meeting at 9.03am.
2. Confirmation of Order of Business
There were no changes to the order of business.
There were no updates to the Interests Register.
Councillor Barker declared an interest in item 8 (Network Tasman Easements – Railway Reserve, Nelson Airport and Highview Reserve) on the Public Agenda and item 5 (Brook Valley Motor Camp and Tahuna Beach Holiday Park – guidance for lease tenders) on the Public Excluded Agenda.
There was no public forum.
Document number M2346, agenda pages 7 - 16 refer.
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Resolved SPO/2017/034 That the Committee Confirms the minutes of the meeting of the Sports and Recreation Committee, held on 21 February 2017, as a true and correct record. |
6. Status Report - Sports and Recreation - 4 April 2017
Document number R7444, agenda pages 16 - 22 refer.
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Resolved SPO/2017/035 That
the Committee Receives the Status Report Sports and Recreation Committee 4 April 2017 (R7444) and its attachment (A1664423). |
The Chair gave a brief verbal report, focussing on the Trafalgar Centre improvements and the forthcoming family day to be held at the Trafalgar Centre.
Group Manager Community Services, Chris Ward, answered a question about Trafalgar Centre marketing.
Attendance: Councillor Fulton left the meeting from 9.11am to 9.12am. Her Worship the Mayor joined the meeting at 9.13am.
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Resolved SPO/2017/036 That the Committee Receives the oral Chairperson’s report. |
Attendance: Councillor Barker declared an interest and left the table at 9.15am.
Recreation and Leisure
8. Network Tasman Easements - Railway Reserve, Nelson Airport and Highview Reserve
Document number R7243, agenda pages 23 - 33 refer.
Property Legal Executive, Alison Millard presented the report. Ms Millard noted that she had spoken to Property Parks and Facilities Assets Manager, Andrew Petheram, in relation to Highview Reserve, and he had suggested that the power lines be put underground if possible.
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Resolved SPO/2017/037 That the Committee Receives the report Network Tasman Easements - Railway Reserve, Nelson Airport and Highview Reserve (R7243) and its attachments (A1725409, A1730653 and A1725412). |
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Recommendation to Council SPO/2017/038 That the Council Grants the easement in gross, meaning granting the easement to Nelson City Council rather than to property, in favour of Network Tasman Limited over the area shown on the plan marked “A” (Attachment One, A1725409) of the Railway Reserve with all legal costs associated with the easement over Railway Reserve to be met by Proper Snack Foods Limited; and Grants the easement in gross, meaning granting the easement to Nelson City Council rather than to property, in favour of Network Tasman Limited over the area shown on the plan marked “B” (Attachment Two, A1730653) of the Nelson Airport with all legal costs associated with the easement over the Airport to be met by Nelson Airport as tenant; and Grants the easements in gross, meaning granting the easement to Nelson City Council rather than to property, in favour of Network Tasman Limited over the area on the plan marked “C” (Attachment Three, A1725412) of the Highview Reserve with all legal costs associated with the easements over Highview Reserve to be met by KB Quarries Limited; and In relation to Highview Reserve, asks the Chief Executive to liaise with the landowner, and ascertain if undergrounding of the lines is possible, to report to Council 4 May 2017; and Confirms the easements be agreed to under section 48(1) (d) of the Reserves Act 1977, acting pursuant to a delegation from the Minister of Conservation. |
Attendance: Councillor Barker returned to the table at 9.28am.
9. Exclusion of the Public
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Resolved SPO/2017/039 That the Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Sports and Recreation Committee Meeting - Public Excluded Minutes - 21 February 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
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2 |
Status Report - Sports and Recreation - 4 April 2017
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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3 |
Brook Valley Motor Camp and Tahuna Beach Holiday Park - guidance for lease tenders
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session at 9.29am and resumed in public session at 11.22am.
10. Re-admittance of the Public
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Resolved SPO/2017/040 That the Committee Re-admits the public to the meeting. |
There being no further business the meeting ended at 11.23am.
Confirmed as a correct record of proceedings:
Chairperson
Date