Minutes of a meeting of the Joint Shareholders Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson, 110 Trafalgar Street, Nelson
On Tuesday 11 April 2017, commencing at 1.32pm
Present: Her Worship the Mayor of Nelson R Reese (Chairperson), Nelson City Councillors P Matheson, I Barker, M Courtney, G Noonan, and T Skinner, His Worship the Mayor of Tasman R Kempthorne, Tasman District Councillors S Bryant, P Canton, D Ogilvie and T Tuffnell
In Attendance: Nelson City Council: Councillor S Walker, Chief Executive (C Hadley), Group Manager Corporate Services (N Harrison), Administration Adviser (S Burgess)
Tasman District Council: Chief Executive (L McKenzie), Corporate Services Manager (M Drummond), Governance Services Officer (H Simpson)
Apologies: Nelson City Councillor T Skinner and Tasman District Councillor P Canton for lateness
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Resolved JSC/2017/001 That the Committee Recieves and accepts apologies for lateness from Nelson City Councillor Skinner and Tasman District Councillor Canton. Her Worship Mayor Reese/His Worship Mayor Kempthorne Carried |
2. Confirmation of Order of Business
There was no change to the order of business.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
There was no public forum.
5.1 29 November 2016
Document number M2228, agenda pages 6 - 7 refer.
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Resolved JSC/2017/002 That the Committee Confirms the minutes of the meeting of the Joint Shareholders Committee, held on 29 November 2016, as a true and correct record. |
6. Tasman Bays Heritage Trust - Half yearly report to 31 December 2016 and Draft Statement of Intent 2017-2018
Document number R7426, agenda pages 8 - 62 refer.
Nelson City Council Group Manager Corporate Services, Nikki Harrison, presented the report with Tasman Bays Heritage Trust (TBHT) Chief Executive Lucinda Blackley-Jimson.
A suggestion was made that a contribution could be given to TBHT towards the replacement of the windows fronting on to Hardy and Trafalgar Streets. Ms Blackley-Jimson advised that the project would be accommodated within existing TBHT budgets.
Councillor Matheson, seconded by Councillor Courtney, moved the officer recommendation with an additional clause:
Contributes $15,000 to the Tasman Bays Heritage Trust towards replacing the windows fronting on to Hardy and Trafalgar Streets.
Attendance: Nelson City Councillor Skinner joined the meeting at 1.43pm.
Nelson City Council Chief Executive, Clare Hadley, advised that the motion on the table did not sit within Joint Shareholders Committee delegations. She recommended that the Committee seek support of the councils to consider the matter in annual planning processes.
Attendance: The meeting adjourned from 1.45pm to 1.47pm, during which time Tasman District Councillor Canton joined the meeting.
Committee members agreed that consideration of the contribution towards windows sat best within Nelson City Council annual planning processes.
The mover and seconder agreed to amend the motion to:
That the Committee
Receives the report Tasman Bays Heritage Trust - Half yearly report to 31 December 2016 and Draft Statement of Intent 2017-2018 (R7426) and its attachments (A1678158, A1724791, A1724801 and A1731694); and
Notes the delivery of the Tasman Bays Heritage Trust Draft Statement of Intent 2017/18 (A1724801) as required under the Local Government Act 2002;
Provides the following feedback to the Tasman Bays Heritage Trust Board on its draft Statement of Intent:
· That Nelson City Council will seek to support replacement of windows fronting on to Hardy and Trafalgar Street by requesting its Council consider a $15,000 contribution in its deliberations on its draft Annual Plan 2017/18
· Include specific milestones for delivery of the Strategic Review, including adoption and implementation of the Policy on Collections, Acquisitions and De-Accessions.
Tasman District Councillors abstained from voting on the first bullet point of clause three of the motion.
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Resolved JSC/2017/003 That the Committee Receives the report Tasman Bays Heritage Trust - Half yearly report to 31 December 2016 and Draft Statement of Intent 2017-2018 (R7426) and its attachments (A1678158, A1724791, A1724801 and A1731694); and Notes the delivery of the Tasman Bays Heritage Trust Draft Statement of Intent 2017/18 (A1724801) as required under the Local Government Act 2002; Provides the following feedback to the Tasman Bays Heritage Trust Board on its draft Statement of Intent: · That Nelson City Council will seek to support replacement of windows fronting on to Hardy and Trafalgar Street by requesting its Council consider a $15,000 contribution in its deliberations on its draft Annual Plan 2017/18 · Include specific milestones for delivery of the Strategic Review, including adoption and implementation of the Policy on Collections, Acquisitions and De-Accessions. |
7. Nelson Airport Ltd - Half Yearly Report (December 2016)
Document number R6980, agenda pages 71 - 91 refer
Tasman District Council Corporate Services Manager, Mike Drummond, Nelson Airport Chairperson, Paul Steere, and Nelson Airport Chief Executive, Rob Evans, presented the report.
Questions regarding trends, passenger numbers, timeframes, charges and parking were responded to.
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Resolved JSC/2017/004 That the Committee Receives the Nelson Airport Ltd - Half Yearly Report (December 2016) report (A1738334) and its attachment (A1738436). |
8. Port Nelson Limited Half yearly report to 31 December 2016
Document number R6981, agenda pages 63 - 70 refer.
Nelson City Council Group Manager Corporate Services, Nikki Harrison, presented the report. She responded to questions regarding lost time injury, capital expenditure, and tax expense.
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Resolved JSC/2017/005 That the Committee Receives the report Port Nelson Limited Half yearly report to 31 December 2016 (R6981) and its attachment (A1701863). |
Paul Steere and Rob Evans of Nelson Airport Ltd were to be in attendance for Item 4 the Public Excluded agenda to answer questions and, accordingly, the following resolution was required to be passed:
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Resolved JSC/2017/006 Confirms, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, Paul Steere and Rob Evans remain after the public has been excluded, for Item Four of the Public Excluded agenda (Nelson Airport Ltd – draft Statement of Intent 2017/18), as they have knowledge that will assist the Council; and Notes, in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, the knowledge that Paul Steere and Rob Evans possess relates to the Nelson Airport Ltd draft Statement of Intent 2017/18. |
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Resolved JSC/2017/007 That the Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Joint Shareholders Committee Meeting - Public Excluded Minutes - 29 November 2016 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
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2 |
Nelson Airport Ltd - Draft Statement of Intent 2017/18
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session at 2.08pm and resumed in public session at 3.00pm, during which time Nelson City Councillor Barker left the meeting.
10. Re-admittance of the Public
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Resolved JSC/2017/008 That the Committee Re-admits the public to the meeting. Her Worship Mayor Reese/His Worship Mayor Kempthorne Carried |
There being no further business the meeting ended at 3.01pm.
Confirmed as a correct record of proceedings:
