Minutes of a meeting of the Commercial Subcommittee
Held in Ruma Mārama, Floor 2A, Civic House, 110 Trafalgar Street, Nelson
On Thursday 27 April 2017, commencing at 1.07pm
Present: Mr J Murray (Chairperson), Her Worship the Mayor R Reese, Councillors I Barker and M Courtney
In Attendance: Councillors G Noonan and S Walker, Chief Executive (C Hadley), Group Manager Corporate Services (N Harrison), and Administration Adviser (S Burgess)
Apologies: Councillor L Acland and Mr J Peters
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Resolved COM/2017/001 That the Subcommittee Receives and accepts apologies from Councillor Acland and Mr Peters. |
2. Confirmation of Order of Business
The Chairperson advised of one late item for the public excluded part of the meeting, and that the following resolution needed to be passed for the item to be considered:
2.1 Strategic Property Acquisition
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Resolved COM/2017/002 That the Subcommittee Considers the public excluded item regarding Strategic Property Acquisition at this meeting as a major item not on the agenda, pursuant to Section 46A(7)(a) of the Local Government Official Information and Meetings Act 1987, to enable a timely decision to be made. |
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1 M2527 - Late Item Memo - Strategic Property Purchase |
3. Interests
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
There was no public forum.
There was no Chairperson’s Report.
Document number R7509, agenda pages 6 - 12 refer.
The Chief Executive, Clare Hadley, presented the report.
Attendance: Her Worship the Mayor joined the meeting at 1.12pm.
Mrs Hadley responded to questions regarding the proposed terms of reference for the Forestry Advisory Group (the Group), officer involvement, delegations, reporting, decision-making processes, strategic context, and the review period for the Group.
Some concern was raised with the level of decision-making power proposed for the Group. Mrs Hadley clarified that the matters the Group would be considering were within the level of officer delegated authority.
It was suggested the terms of reference could be amended to clarify and expand on matters raised by the Subcommittee. It was agreed that the terms of reference and amendments to the Delegations Register would be left to lie on the table.
On the suggestion to have two elected members in the Group to increase governance oversight, it was agreed that Her Worship the Mayor would be added to the proposed Group membership.
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Resolved COM/2017/004 That the Subcommittee Receives the report Forestry Advisory Group (R7509) and its attachments (A1741123 and A1741119); and Leaves the Forestry Advisory Group Terms of Reference (A1739267) and amendments to the Delegations Register (A1741119) to lie on the table. |
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Recommendation to Council COM/2017/005 That the Council Establishes the Forestry Advisory Group; and Confirms the members of the Forestry Advisory Group are the Chair of the Commercial Subcommittee, Her Worship the Mayor, Councillor Luke Acland, an independent external forestry expert (Mr Peter Gorman), and two Council officers of which one will be the Group Manager Infrastructure. |
Lee Babe, of Nelmac Ltd, was to be in attendance for item six of the Public Excluded agenda to answer questions and, accordingly, the following resolution was passed:
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Resolved COM/2017/006 That the Subcommittee Confirms, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, that Lee Babe of Nelmac Ltd remains after the public has been excluded, for Item 6 of the Public Excluded agenda (Referred Report: Nelmac Limited draft Statement of Intent 2017/18), as he has knowledge that will assist the Subcommittee; Notes, in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, the knowledge that Lee Babe possesses relates to the Nelmac Limited draft Statement of Intent 2017/18. |
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Resolved COM/2017/007 That the Subcommittee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Public Excluded Status Report - Commercial Subcommittee - 27 April 2017
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
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2 |
225 Akersten Street - commercial tenancy
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
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3 |
Haven Precinct Next Steps
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
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4 |
Referred Report: Nelmac Limited draft Statement of Intent 2017/18
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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Resolved COM/2017/008 That the Subcommittee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Strategic Property Acquisition
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session at 2.01pm and resumed in public session at 5.20pm.
8. Re-admittance of the Public
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Resolved COM/2017/009 That the Subcommittee Re-admits the public to the meeting. |
There being no further business the meeting ended at 5.20pm.
Confirmed as a correct record of proceedings:
Chairperson
Date