Minutes of a meeting of the Nelson Tasman Civil Defence Emergency Management Group
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Tuesday 11 April 2017, commencing at 3.01pm
Present: Her Worship the Mayor of Nelson R Reese (Chairperson), Nelson City Councillor P Matheson, His Worship the Mayor of Tasman R Kempthorne
In Attendance: Nelson City Council: Councillor S Walker, Chief Executive (C Hadley), Manager Organisational Assurance and Emergency Management (R Ball), Administration Adviser (S Burgess)
Tasman District Council: Chief Executive (L McKenzie), Corporate Services Manager (M Drummond), Governance Services Officer (H Simpson)
Ministry of Civil Defence Emergency Management (J Lovell)
Apology: Tasman District Councillor T King
Attendance: The meeting adjourned from 3.01pm to 3.17pm.
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Resolved CDEM/2017/001 That the Civil Defence Emergency Management Group Receives and accepts the apology from Tasman District Councillor King. Her Worship Mayor Reese/His Worship Mayor Kempthorne Carried |
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
3. Report of the Emergency Management Office
Document number R7486, agenda pages 4 - 26 refer.
Manager Organisational Assurance and Emergency Management, Roger Ball, presented the report and highlighted key points. Mr Ball responded to questions regarding fire evacuation planning and truck replacement.
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Resolved CDEM/2017/002 That the Civil Defence Emergency Management Group Receives the Report of the Emergency Management Office (R7486) and its attachments (A1685134, A1682798 and A1701746); and Agrees that $55,000 allocated to the replacement of the NZ-RT2 truck be carried over from financial year 2016/17 to financial year 2017/18. |
4. Implications of Civil Defence Emergency Management Amendment Act 2016
Document number R7275, agenda pages 27 - 31 refer.
Manager Organisational Assurance and Emergency Management, Roger Ball, and John Lovell of the Ministry of Civil Defence Emergency Management, presented the report and highlighted key points.
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Resolved CDEM/2017/003 That the Civil Defence Emergency Management Group* Receives the report Implications of Civil Defence Emergency Management Amendment Act 2016 (R7275); and Approves the appointment of Richard Kirby as Nelson Tasman Group Recovery Manager; and Approves the following as Alternate Group Recovery Managers: Clare Barton, Adrian Humphries, and Peter Anderson; and Agrees that the following local authority elected representatives from Nelson City Council and Tasman District Council are authorised, in the following order of precedence, to give notice of a local transition period under s.25 of the Civil Defence Emergency Management Act 2002 (as amended): - Mayor of the district most affected by an emergency - Mayor of the other district - Deputy Mayor of the district most affected by an emergency - Deputy Mayor of the other district - Any elected local authority representative of Nelson City Council or Tasman District Council* * Please note this resolution was amended at a later point in the meeting. Her Worship Mayor Reese/His Worship Mayor Kempthorne Carried |
5. Forum with Minister of CDEM - Feedback from Mayors
Her Worship Mayor Reese provided feedback from her attendance at a recent forum with the Minister of Civil Defence Emergency Management. She explained the focus on clarifying lines of emergency declaration, and spoke about the role of key representatives in setting terms of reference for the review of response planning. Mayor Reese noted that response coordination across the country was critical, and added that broader discussions would be taking place around risk and assurance.
His Worship Mayor Kempthorne also provided feedback on the forum with the Minister, noting that several areas of response planning needed clarification.
The Group noted the importance of, and reliance on, staff and community efforts in emergency response, and the value of those relationships.
It was agreed that this feedback would be reported to each council.
Attendance: The meeting adjourned from 3.52pm to 3.59pm.
6. Implications of Civil Defence Emergency Management Amendment Act 2016 (continued)
It was drawn to Groups’ attention that the final line of the resolution passed earlier in the meeting:
‘Any elected local authority representative of Nelson City Council or Tasman District Council’
was based on the concept that ‘local authority representative’ included Community Board members if required. It was advised that upon review of the legislation, the wording needed clarification to read ‘local authority member’ to ensure authority stayed at the level of elected members.
According to Standing Orders 3.9.17, all members present agreed that this was fresh information, and that the previous resolution should be amended. Accordingly:
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Resolved CDEM/2017/004 That the Civil Defence Emergency Management Group Receives the report Implications of Civil Defence Emergency Management Amendment Act 2016 (R7275); and Approves the appointment of Richard Kirby as Nelson Tasman Group Recovery Manager; and Approves the following as Alternate Group Recovery Managers: Clare Barton, Adrian Humphries, and Peter Anderson; and Agrees that the following local authority elected representatives from Nelson City Council and Tasman District Council are authorised, in the following order of precedence, to give notice of a local transition period under s.25 of the Civil Defence Emergency Management Act 2002 (as amended): - Mayor of the district most affected by an emergency - Mayor of the other district - Deputy Mayor of the district most affected by an emergency - Deputy Mayor of the other district - Any elected local authority member of Nelson City Council or Tasman District Council |
7. Civil Defence Emergency Management Group - Coordinating Executive Group Minutes - 15 February 2017
Document number M2330, agenda pages 32 - 35 refer.
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Resolved CDEM/2017/005 That the Civil Defence Emergency Management Group Receives the unconfirmed minutes of the Civil Defence Emergency Management Group – Coordinating Executive Group, held on 15 February 2017. Her Worship Mayor Reese/His Worship Mayor Kempthorne Carried |
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Resolved CDEM/2017/006 That the Civil Defence Emergency Management Group Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Civil Defence Emergency Management Group - Coordinating Executive Group Public Excluded Minutes - 15 February 2017
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
The meeting went into public excluded session at 4.03pm and resumed in public session at 4.04pm.
9. Re-admittance of the Public
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Resolved CDEM/2017/007 That the Civil Defence Emergency Management Group Re-admits the public to the meeting. Her Worship Mayor Reese/His Worship Mayor Kempthorne Carried |
There being no further business the meeting ended at 4.04pm.
Confirmed as a correct record of proceedings:
Chairperson
Date