Minutes of a meeting of the Community Services Committee
Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson
On Thursday 2 March 2017, commencing at 11.31am
Present: Councillor G Noonan (Chairperson), Her Worship the Mayor R Reese, Councillors M Courtney (Deputy Chairperson), K Fulton, M Lawrey, B McGurk, P Matheson and M Rutledge
In Attendance: Councillors L Acland, I Barker, B Dahlberg, T Skinner and S Walker, Group Manager Infrastructure (A Louverdis), Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), Senior Strategic Adviser (N McDonald), Manager Communications (P Shattock), Administration Advisers (E-J Ruthven and S Burgess), and Nelson Youth Councillors (E Rais and J Stallard)
There were no apologies.
2. Confirmation of Order of Business
There was no change to the order of business.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4.1 Mary-Ellen O'Connor and Hilary Mitchell - Voice Nelson
Kindra Douglas, Susan Hawthorne and Jim Battson, of Voice Nelson, spoke on behalf of Mary-Ellen O’Connor and Hilary Mitchell, and proposed a Housing Strategy and Housing Advisory Group for Nelson City Council. They tabled a document and spoke about the issues raised within it (A1718811).
Attendance: Councillor Acland joined the meeting at 11.33am.
The presenters answered questions regarding the operation of the previous Housing Forum, the differences between the previous Housing Forum and the proposed Housing Advisory Group, the potential reasons for housing difficulties in Nelson, and priorities relating to housing issues.
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1 A1718811 - Voice Nelson Housing Group Handout |
4.2 Graeme O'Brien - Menzshed
Graeme O’Brien and John Herd, from Menzshed, spoke about the importance of the Menzshed movement for mens’ health, and the difficulties they had encountered in finding a permanent shed for the Menzshed to be based in.
Attendance: Councillor Lawrey left the meeting at 12.02pm.
Mr O’Brien and Mr Herd answered questions regarding Menzshed’s requirements regard lease length and minimum shed size, community support of Menzshed to date, other potential models such as Dunedin’s Valley Community Workspace and the potential for Menzshed to work with community centres in the future.
Attendance: The meeting adjourned from 12.07pm to 2.36pm, during which time Councillor Lawrey returned to the meeting.
5. Confirmation of Minutes
5.1 24 November 2016
Document number M2221, agenda pages 7 - 10 refer.
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Resolved CS/2017/001 That the Committee Confirms the minutes of the meeting of the Community Services Committee, held on 24 November 2016, as a true and correct record. |
Attendance: Councillor Rutledge joined the meeting at 2.37pm.
6. Status Report - Community Services - 2 March 2017
Document number R7210, agenda pages 11 - 14 refer.
The meeting discussed the construction of the Stoke Community and Sports Facility. Officers responded to questions regarding the expression of interest process for a café at the Facility.
Attendance: The meeting adjourned from 2.46pm to 2.47pm.
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Resolved CS/2017/003 That the Committee Receives the Status Report Community Services Committee 2 March 2017 (R7210). |
Document number R7170, agenda pages 15 - 19 refer.
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Resolved CS/2017/004 That the Committee Receives the Chairperson's Report (R7170). |
The Chair noted there were no voting rights associated with the liaison roles detailed in the Chair report.
It was advised that Councillor Courtney had been appointed as liaison to the Broadgreen Society and this should be reflected in the recommendation.
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Resolved CS/2017/005 That the Committee Appoints Her Worship the Mayor to the Councillor Liaison role for Arts Council Nelson Incorporated for the 2016–2019 triennium; and Appoints Councillors Fulton and McGurk to the Councillor Liaison roles for Community and Whanau for the 2016–2019 triennium; and Appoints Councillor Lawrey to the Councillor Liaison role for Positive Ageing Forum for the 2016–2019 triennium; and Appoints Councillor McGurk to the Councillor Liaison role for Safer Community Council for the 2016–2019 triennium; and Appoints Councillor Acland to the Councillor Liaison role for Youth Nelson (The Young Nelson Trust) for the 2016–2019 triennium; and Appoints Councillor Courtney to the Councillor Liaison role for Broadgreen Society for the 2016-2019 triennium.* * Please note this clause of the resolution was revoked at a later point in the meeting. |
8. Marsden Valley Cemetery - RSA Memorial Installation
Document number R6974, agenda pages 20 - 28 refer.
Property Parks and Facilities Asset Manager, Andrew Petheram, presented the report.
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Resolved CS/2017/006 That the Committee Receives the report Marsden Valley Cemetery - RSA Memorial Installation (R6974) and its attachments (A1713843 and A1690709); and Approves the design and installation of the World War I Memorial as proposed by the Nelson Branch of the Returned Services Association in Attachment 1 (A1690709) of report R6974. |
Jenna Stallard provided an update regarding the Youth Council Environment Subgroup, Active Transport Subgroup, recent surveys, and her attendance at Youth Alliance meetings at the District Health Board.
Emily Rais provided an update regarding Youth Council collaboration with Sport Tasman, Youth Week, and the Youth Council Annual Plan 2017/18 submission. She said youth councillors were looking forward to the Council meet and greet on 23 March 2017.
10. Nelson Youth Council - 20 October 2016
Document number M2167, agenda pages 29 - 33 refer.
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Resolved CS/2017/007 That the Committee Receives the unconfirmed minutes of a meeting of the Nelson Youth Council, held on 20 October 2016. |
11. Chairperson’s Report (revocation required)
It was drawn to Committee’s attention that the part of the resolution passed earlier in the meeting:
Appoints Councillor Courtney to the Councillor Liaison role for Broadgreen Society for the 2016-2019 triennium.
was based on the incorrect assumption that this liaison role had been missed in the list of roles in the Chairperson’s Report. It was advised that on 15 December 2016, Council had resolved to remove a Council appointee position to the Society, and retain officer support. The meeting noted that Councillor Courtney would instead be an informal point of contact for the Society.
According to Standing Orders 3.9.17, all members present agreed that this was fresh information, and that the previous resolution should be revoked. Accordingly:
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Revoked CS/2017/008 Appoints Councillor Courtney to the Councillor Liaison role for Broadgreen Society for the 2016-2019 triennium. |
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Resolved CS/2017/009 That the Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Community Services Committee Meeting - Public Excluded Minutes - 24 November 2016 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
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2 |
Community Leases - Omnibus Report
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session at 3.05pm and resumed in public session at 3.09pm.
13. Re-admittance of the Public
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Resolved CS/2017/010 That the Committee Re-admits the public to the meeting. |
There being no further business the meeting ended at 3.10pm.
Confirmed as a correct record of proceedings:
