Minutes of a meeting of the Nelson City Council

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Thursday 9 March 2017, commencing at 9.09am


Present:              Her Worship the Mayor R Reese (Chairperson), Councillors L Acland, I Barker, M Courtney, B Dahlberg, K Fulton, P Matheson, B McGurk, G Noonan, M Rutledge, T Skinner and S Walker

In Attendance:   Chief Executive (C Hadley), Group Manager Infrastructure (A Louverdis), Group Manager Strategy and Environment (C Barton), Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), Senior Strategic Adviser (N McDonald), Manager Communications (P Shattock), Policy Coordinator (J Loughnan), Senior Accountant (T Hughes), Manager Administration (P Langley), Team Leader Administration Advisers (R Byrne), Administration Adviser (J McDougall) and Nelson Youth Councillors (L Bloomfield and L Wilkes)

Apology:             Councillor Matt Lawrey


Opening Prayer

Councillor Tim Skinner gave the opening prayer.

1.       Apology

Resolved CL/2017/008

            That the Council

Receives and accepts an apology from Councillor Matt Lawrey.

Courtney/Her Worship the Mayor                                                Carried


2.       Confirmation of Order of Business

There were no changes to the order of business.


3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum

There was no public forum.         

5.       Mayor's Report

Her Worship the Mayor spoke about the importance of the Annual Plan process and thanked councillors for their contributions to the process.

6.       Adoption of the Consultation Document for the Annual Plan 2017/18

Document number R7068, agenda pages 4 - 10 refer.

Officers responded to questions about: a reference on page 96 to the ex-Four Seasons building; river water quality targets and budget; the joint landfill accounting process; the forthcoming decision on the Modellers Pond process; communicating to the public relevant decisions that impact on the 17/18 financial year and are made during the consultation period; the Brook Waimarama Sanctuary Trust and other conservation areas in the region; distinction between regulatory and other decision-making matters; and the installation of the lights at the velodrome.

It was noted that the purpose of the draft Consultation Document was to receive feedback from the community on setting priorities.

Resolved CL/2017/009

           That the Council

Receives the report Adoption of the Consultation Document for the Annual Plan 2017/18 (R7068) and its attachments (A1643248 and A1670929); and

Adopts the draft Annual Plan 2017/18 as an accurate reflection of the proposed variations to year three of the Long Term Plan 2015-25; and

Adopts the Consultation Document for the draft Annual Plan 2017/18 as a reflection of the significant variations that Council seeks public feedback on; and

Agrees that the Mayor, Deputy Mayor and Chief Executive be delegated to approve any  minor  amendments required to the draft Annual Plan 2017/18 or the Consultation Document prior to consultation starting.

Her Worship the Mayor/Noonan                                                  Carried

7.       Exclusion of the Public

Resolved CL/2017/010

That the Council

Excludes the public from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Barker/Rutledge                                                                         Carried



General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)


Statement of Claim - Lewis Stanton


Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(g)

     To maintain legal professional privilege

The meeting went into public excluded session at 10.11am and resumed in public session at 10.18am. 

Please note that as the only business transacted in public excluded was to record interest declarations and receive a report, this business has been recorded in the public minutes. In accordance with the Local Government Official Information Meetings Act, no reason for withholding this information from the public exists.

9.       Statement of Claim - Lewis Stanton

Document number R7264, agenda pages 3 - 17 refer.

Attendance: Councillor Walker advised that he had relinquished his role as Chair of the SPCA in December 2016 and had no committee role with that organisation.

Chief Executive, Clare Hadley presented the report.

Resolved CL/2017/011

That the Council

Receives the report Statement of Claim - Lewis Stanton (R7264).

Her Worship the Mayor/Rutledge                                                Carried

10.     Re-admittance of the Public

Resolved CL/2017/012

That the Council

Re-admits the public to the meeting.

Her Worship the Mayor/Courtney                                                Carried


There being no further business the meeting ended at 10.18am.


Confirmed as a correct record of proceedings:




                                                       Chairperson                                     Date