Minutes of a meeting of the Works and Infrastructure Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 16 February 2017, commencing at 9.00am
Present: Councillor P Matheson (Chairperson), Her Worship the Mayor R Reese, Councillors L Acland, B Dahlberg, M Lawrey, G Noonan, T Skinner and S Walker (Deputy Chairperson)
In Attendance: Councillors I Barker, M Courtney and B McGurk, Chief Executive (C Hadley), Group Manager Infrastructure (A Louverdis), Manager Communications (P Shattock), Manager Roading and Utilities (P Anderson), Manager Capital Projects (S Davies), Senior Asset Engineer –Solid Waste (J Thiart), Manager Administration (P Langley), Team Leader Administration Advisers (Robyn Byrne), Administration Advisers (S Burgess and J McDougall) and Youth Councillors J Morgan and C Rollo
There were no apologies.
2. Confirmation of Order of Business
There were no changes to the order of business.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4.1 Steve Cross - Nelson Residents Association
Steve Cross, from the Nelson Residents Association, made a presentation (A1712429) about the state of Nelson’s infrastructure, including the results of his benchmarking work between Nelson City Council and other councils throughout the country.
Mr Cross answered questions about the Nelson Residents Association’s views on how improvements in infrastructure could be funded from rates.
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1 A1712429 - Steve Cross - Public Forum presentation - Nelson Residents Association |
Attendance: Her Worship the Mayor joined the meeting at 9.15am.
5. Confirmation of Minutes
5.1 17 November 2016
Document number M2199, agenda pages 8 - 15 refer.
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Resolved WI/2017/001 That the Committee Confirms the minutes of the meeting of the Works and Infrastructure Committee, held on 17 November 2016, as a true and correct record. |
6. Status Report - Works and Infrastructure Committee - 16 February 2017
Document number R7129, agenda pages 16 - 20 refer.
Group Manager Infrastructure, Alec Louverdis provided updates regarding the Fiddle Lane awnings, Waimea Road re-sealing and Church St concept plans.
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Resolved WI/2017/002 That the Committee Receives the Status Report Works and Infrastructure Committee 16 February 2017 (R7129) and its attachment (A1710450). |
Document number R7150, agenda pages 21 - 23 refer.
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Resolved WI/2017/003 That the Committee Receives the Chairperson's Report (R7150); and Appoints the Chairperson of the Works and Infrastructure Committee to the Councillor Liaison role for Accessibility for All for the 2016 – 2019 triennium. |
8. Tresillian Avenue Resurfacing
Document number R7025, agenda pages 24 - 28 refer.
Manager Roading and Utilities, Peter Anderson presented the report. He answered questions about the state of the road now and in the past, advice or information sent to residents, the potential costs of improving this particular road surface, and complaints received in relation to road surfacing.
Attendance: Her Worship the Mayor left the meeting from 9.28am to 9.37am.
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Resolved WI/2017/004 That the Committee Receives the report Tresillian Avenue Resurfacing (R7025) and its attachment (A1710390). |
Water, Wastewater, Stormwater
9. Capital Expenditure Programme 2016-17 Quarter 2 Progress Report
Document number R6962, agenda pages 29 - 37 refer.
Group Manager Infrastructure, Alec Louverdis, and Manager Capital Projects, Shane Davies presented the report and answered questions related to phasing, budget and processes. Mr Louverdis answered specific questions relating to the water treatment plant membranes.
Attendance: Councillor McGurk left the meeting from 10.17am to 10.20am.
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Resolved WI/2017/005 That the Committee Receives the report Capital Expenditure Programme 2016-17 Quarter 2 Progress Report (R6962). |
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Recommendation to Council WI/2017/006 That the Council Approves, with respect to project 2964 Saxton Creek Culvert to Sea flood protection, that $190,000 be transferred from the 2022/23 budget allocation to 2017/18 to enable the detailed design and resource consent to be completed in 2017/18; and Approves, with respect to project 2624 Nile Street East stormwater and flood protection, that · $615,550 of current year budget be transferred to 2017/18, and that the construction stage be moved to 2017/18, · and that an additional $160,000 construction budget in 2017/18 be approved, and that · the total required construction budget of $775,550 is included as a commitment in the draft Annual Plan 2017/18; and Approves, with respect to project 2473 Wastney Terrace piping ditch (stormwater), · that $720,000 of current year budget be transferred to 2017/18, and that · an additional $130,000 for construction budget in 2017/18 be approved, and that · the total required construction budget of $850,000 is included as a commitment in the draft Annual Plan 2017/18; and Approves, with respect to project 2894 Poorman Valley Stream Walkway, that $107,000 be transferred from 2017/18 to 2018/19; and Approves, with respect to project 2555 Water Treatment Plant membranes, · that $1,081,310 be transferred from 2018/19 to 2016/17, and that $938,690 be transferred from 2017/18 to 2016/17, and that · additional 2017/18 budget of $352,500 be approved, to enable early ordering of two sets of membranes, and that · the total required budget of $467,000 in 2017/18 be included as a commitment in the draft Annual Plan 2017/18. |
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Resolved WI/2017/007 That the Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Green Waste Tender Update/Approval
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session at 10.22am and resumed in public session at 12.04pm.
11. Re-admittance of the Public
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Resolved WI/2017/008 That the Committee Re-admits the public to the meeting.
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There being no further business the meeting ended at 12.04pm.
Confirmed as a correct record of proceedings:
