Minutes of a meeting of the Sports and Recreation Committee
Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson
On Tuesday 21 February 2017, commencing at 10.49am
Present: Councillor T Skinner (Chairperson), Her Worship the Mayor R Reese, Councillors I Barker, M Courtney, B McGurk, M Rutledge (Deputy Chairperson) and S Walker
In Attendance: Councillors M Lawrey, P Matheson and G Noonan, Chief Executive (C Hadley), Group Manager Infrastructure (A Louverdis), Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), Administration Adviser (S Burgess), and Nelson Youth Councillors (A James and L-J Amos)
Apologies: Councillor K Fulton for attendance, and Her Worship the Mayor R Reese for early departure
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Resolved SPO/2017/011 That the Committee Accepts and receives the apologies from Councillor Fulton for attendance, and Mayor Reese for early departure. |
Attendance: The meeting adjourned from 10.50am to 11.04am.
2. Confirmation of Order of Business
The Chair noted there was a change to public forum speakers, as well as an additional public forum presentation.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4.1 Tony Davies - Save the Maitai Track Group
Mr Davies gave a PowerPoint presentation (A1721115) regarding the consultation for Council’s Active Travel and Pathway based Recreation Policy. He suggested that the consultation was unrepresentative, there was a lack of data, and too much weight had been placed on feedback from small advocacy groups.
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1 A1721115 - Tony Davies - Save the Maitai Track Group PowerPoint |
4.2 David Ayre - Friends of the Maitai
Mr Ayre provided a handout (A1721180) and spoke about the desire of Friends of the Maitai to have the park area alongside the Maitai River from Trafalgar Street to Nile Street be formally named so it can be given an identity and be celebrated.
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1 A1721180 - David Ayre Friends of the Maitai Handout |
4.3 Garry Adcock, Kohatu Board
Garry Adcock of the Kohatu Board gave a PowerPoint presentation (A1721184) and provided a handout (A1721187) regarding the Kohatu Park Development. He provided background information and responded to questions from the Committee regarding noise, finance and other facilities across New Zealand.
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1 A1721187 - Garry Adcock Kohatu Park Board Handout 2 A1721184 - Garry Adcock Kohatu Park Board PowerPoint |
4.4 Nigel Gibbs and John Gilbertson, Nelson Society of Modellers
Mr Gibbs tabled and read from a handout (A1721206) regarding the Nelson Society of Modellers and its progress and thoughts regarding the Modellers’ Pond. Mr Gilbertson echoed Mr Gibbs’ thoughts and highlighted the hard work that Mr Gibbs had contributed towards fundraising and finding a solution for the Modellers’ Pond.
Mr Gibbs responded to questions regarding fundraising, costings, design, timeframes, the upcoming International Model Engineering Convention, and previous reports on the Modellers’ Pond. He clarified that the NZ Lotteries application required a letter from Council to confirm that the resource consent was to be processed, and the resource consent could be provided subsequent to the application.
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1 A1721206 - Nigel Gibbs Nelson Society of Modellers Handout |
5.1 24 November 2016
Document number M2216, agenda pages 8 - 14 refer.
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Resolved SPO/2017/016 That the Committee Confirms the minutes of the meeting of the Sports and Recreation Committee, held on 24 November 2016, as a true and correct record. |
6. Status Report - Sports and Recreation Committee - 21 February 2017
Document number R7140, agenda pages 15 - 19 refer.
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Resolved SPO/2017/017 That the Committee Receives the Status Report Sports and Recreation Committee 21 February 2017 (R7140) and its attachment (A1664423). |
Attendance: The meeting adjourned for lunch from 12.28 to 1.06pm, during which time Councillor Barker left the meeting.
The Chair advised the meeting would move to consider item 9 of the agenda, Modellers Pond review of funding.
7. Modellers Pond review of funding
Document number R7038, agenda pages 27 - 35 refer.
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Resolved SPO/2017/018 That the Committee Receives the report Modellers Pond review of funding (R7038). |
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1 A1714698 - Modellers Pond PowerPoint |
Manager Capital Projects, Shane Davies, Group Manager Infrastructure, Alec Louverdis and Capital Projects Contractor, Richard Kirby, gave a PowerPoint presentation (A1714698) providing background on the Modellers’ Pond situation.
Mr Kirby spoke about the original design and price estimate for the ‘Modify Pond’ option. He advised that if the project proceeded, detailed design would be carried out and it was expected that the project would be priced within the boundaries of the original price estimate.
Concern was raised that the estimated shortfall of $176,000 did not account for the possibility of not receiving a Lotteries grant. In response to comments regarding the resource consent, the Chief Executive, Clare Hadley, highlighted that, given the nature of the project, it was inappropriate for officers to commence consent processes without a resolution from Council.
Mr Kirby explained the trade off in Council carrying the risk of the project, instead of a designer, in the hopes of achieving a lower cost.
Officers responded to questions regarding the scope of Opus designs, confidence in price estimates and price ranges, consultant fees, chemical use, and other options for the Pond. Mrs Hadley explained the current state of the construction market and its impact on tendering prices.
In response to comments regarding stormwater, officers provided background and consent information and explained stormwater solutions for the various options for the Modellers’ Pond. It was confirmed that the cost for a variation to consent was covered in the total funding estimate for the estuarine environment option.
Attendance: Mayor Reese left the meeting from 1.58pm to 1.59pm.
It was suggested that governance engagement was necessary through the next steps of the process for the Modellers’ Pond.
Attendance: The meeting adjourned from 2.17pm to 2.40pm.
The Chair advised the meeting would move to consider the remaining agenda items while his motion regarding the Modellers’ Pond was being developed.
Attendance: Mayor Reese left the meeting at 2.41pm.
Document number R7141, agenda pages 20 - 22 refer.
The Chair noted the success of Nelson schoolboy Cameron Jones in the two-day Coast to Coast race. The Chair provided an update on parks and reserves.
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Resolved SPO/2017/019 That the Committee Receives the report Chairperson's Report (R7141); and |
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Resolved SPO/2017/020 Appoints Councillor Rutledge to the Councillor Liaison role for Sport Tasman (Tasman Regional Sports Trust) for the 2016 – 2019 triennium. |
Recreation and Leisure
9. Capital Expenditure Programme 2016-17 Quarter 2 Progress Report
Document number R6967, agenda pages 23 - 26 refer.
The Chief Executive, Clare Hadley, presented the report.
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Resolved SPO/2017/021 That the Committee Receives the report Capital Expenditure Programme 2016-17 Quarter 2 Progress Report (R6967). |
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Recommendation to Council SPO/2017/022 That the Council Approves, with respect to project 1175 Stoke Sports and Community Facility, that $1,300,000 be transferred from 2016/17 to 2017/18, to align with the scheduled construction programme. |
10. Easements - Quail Rise subdivision
Document number R7132, agenda pages 35 - 40 refer.
Team Leader Property, Peter Hunter, presented the report.
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Resolved SPO/2017/023 That the Committee Receives the report Easements - Quail Rise subdivision (R7132) and its attachment (A1707984). |
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Recommendation to Council SPO/2017/024 That the Council Grants the easement in gross, in favour of Network Tasman Limited shown as area ‘CC’ on Title Plan LT 493128 (A1707984); and Grants the easement in favour of Lot 34 DP 353023 shown as area ‘L’ on Title Plan LT 493128 (A1707984). |
11. 2016-2017 Fees and Charges for the Trafalgar Centre
Document number R7143, agenda pages 41 - 45 refer.
Manager Roading and Utilities, Peter Anderson, and Venue Marketing Officer, Lynette Hartgill, presented the report.
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Resolved SPO/2017/025 That the Committee Receives the report 2016-2017 Fees and Charges for the Trafalgar Centre (R7143) and its attachment (A1709200); and Approves the proposed fees and charges for the Trafalgar Centre, as detailed in report R7143, effective 1 March 2017. |
Attendance: The meeting adjourned from 2.56pm to 3.15pm.
The Chief Executive, Clare Hadley, presented the recommendation to Council prepared by the Chair and officers. Mrs Hadley advised that if the recommendation was passed, she would write the letter to the Nelson Society of Modellers by the end of the week.
Chair of the Nelson Society of Modellers, Nigel Gibbs, was welcomed to the table. In response to a question, Mr Gibbs said he believed the letter from the Chief Executive would provide the necessary documentation for the Society to progress an application to Lotteries, which could be followed up with details of the resource consent once submitted.
In response to a question, it was confirmed that if the Lotteries application was unsuccessful, the recommendation to Council, if passed, would require approximately $1million of ratepayer funding.
Concern was expressed that there did not seem to be firm evidence that the Modify Pond option would be the most appropriate for the long term.
Councillor Rutledge, seconded by Councillor Courtney, moved the motion:
That the Committee
Directs the Chief Executive to provide written confirmation to the Nelson Society of Modellers confirming the Committee supports the lodgement of a resource consent for the modified pond option.
Recommendation to Council
That the Council
Revokes the resolution passed on 8 September 2016 (CL/2016/241):
‘Amends clauses 4 and 7 of the Council resolution passed on 24 March 2016 as follows:
AND THAT The
Nelson Society of Modellers be afforded the opportunity to finalise and confirm
additional funding for the balance over and above the $600,000 committed by
Council no later than the end of September 2016 February 2017;
AND THAT
Council confirms that should the additional funding not be raised by the
Nelson Society of Modellers by the end of September 2016 February 2017,
that it be agreed that the option to convert the pond back to estuarine
environment at an estimated cost of $690,000 be its second option and included
in the 2017/18 Annual Plan;’
Confirms the modified pond option at a cost of $1.2 million as Councils preferred option, noting the contributions pledged to date to the Nelson Society of Modellers, as set out in report R7038, and the progression of the application to Lotteries and other funders by the Society; and
Establishes a Project Governance Group consisting of Councillors Skinner, Walker and Rutledge, and one member of the Nelson Society of Modellers; and
Directs that a resource consent application for the Modify Pond option be lodged.
Councillors against the motion expressed concern at the level of funding required of ratepayers, the lack of data of pond usage, the fact the area had other facilities for recreation, and the risk that the project may continue to be stalled.
Point of Order: A point of order was raised under Standing Order 3.13.4(b) for the use of disrespectful language. The Chair accepted the point of order and the comment was withdrawn.
Councillors in favour of the motion highlighted that the alternative option to convert the pond to estuarine environment also came at a high cost to ratepayers, and the investment of up to $1million could result in a facility to benefit the community for years to come. Concerns were raised regarding the release of untreated stormwater into the Tahunanui back beach if the estuarine environment was established. It was suggested that Council process had impacted progress of the project.
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Resolved SPO/2017/026 That the Committee Directs the Chief Executive to provide written confirmation to the Nelson Society of Modellers confirming the Committee supports the lodgement of a resource consent for the modified pond option. |
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Recommendation to Council SPO/2017/027 That the Council Revokes the resolution passed on 8 September 2016 (CL/2016/241): ‘Amends clauses 4 and 7 of the Council resolution passed on 24 March 2016 as follows: AND THAT
The Nelson Society of Modellers be afforded the opportunity to finalise and
confirm additional funding for the balance over and above the $600,000
committed by Council no later than the end of AND THAT
Council confirms that should the additional funding not be raised by
the Nelson Society of Modellers by the end of Confirms the modified pond option at a cost of $1.2 million as Councils preferred option, noting the contributions pledged to date to the Nelson Society of Modellers, as set out in report R7038, and the progression of the application to Lotteries and other funders by the Society; and Establishes a Project Governance Group consisting of Councillors Skinner, Walker and Rutledge, and one member of the Nelson Society of Modellers; and Directs that a resource consent application for the Modify Pond option be lodged. |
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Resolved SPO/2017/028 That the Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Sports and Recreation Committee Meeting - Public Excluded Minutes - 24 November 2016 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
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2 |
Management Contract for Waahi Taakaro Golf Course
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session at 3.45pm and resumed in public session at 4.08pm.
14. Re-admittance of the Public
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Resolved SPO/2017/029 That the Committee Re-admits the public to the meeting. |
There being no further business the meeting ended at 4.09pm.
Confirmed as a correct record of proceedings:
