Minutes of a meeting of the Community Services Committee

Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson

On Thursday 24 November 2016, commencing at 1.00pm


Present:               Councillor G Noonan (Chairperson), Her Worship the Mayor R Reese, Councillors M Courtney (Deputy Chairperson), K Fulton, M Lawrey, B McGurk, P Matheson and M Rutledge

In Attendance:     Councillors I Barker, B Dahlberg, T Skinner and S Walker, Group Manager Community Services (C Ward), Senior Strategic Adviser (N McDonald), and Administration Adviser (EJ Ruthven)

Apology:              Councillor K Fulton (for lateness)


1.       Apologies

Resolved CS/2016/087

That the Committee

Receives and accepts an apology  from Councillor Fulton for lateness.

Noonan/Matheson                                                                 Carried

2.       Confirmation of Order of Business

There was no change to the order of business.

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum

4.1       Lea Beaven

Lea Beaven spoke about issues relating to the management and maintenance of Council Community Housing. 

Attendance:  Councillor Lawrey joined the meeting at 1.02pm, Councillor McGurk joined the meeting at 1.04pm, and Councillors Barker and Courtney joined the meeting at 1.06pm.

Ms Beaven tabled a document drawing the Committee’s attention to a number of outstanding maintenance issues in the Nayland Road units (A1665551), and spoke about tenants’ experiences in dealing with agents working for the current maintenance contractor.  She outlined health and safety issues in relation to several units.  She noted tenants’ willingness to work with Council, and suggested some priorities for Council to consider in attending to maintenance.

Ms Beaven responded to questions relating to units and tenants in the Nayland Road complex.


1    A1665551 - Public Forum - Community Housing maintenance - Tabled document

5.       Status Report - Community Services - 24 November 2016

Document number R6781, agenda pages 6 - 9 refer.

Resolved CS/2016/088

That the Committee

Receives the Status Report Community Services Committee 24 November 2016 (A1157454).

McGurk/Courtney                                                                  Carried


6.       Chairperson's Report             

The Chairperson gave a verbal report outlining her aspirations for the Committee’s work over the triennium.

Resolved CS/2016/089

That the Committee

Receives the Chairperson’s report.

Noonan/Rutledge                                                                  Carried

7.       Community Housing Management Contract

Document number R6771, agenda pages 10 - 13 refer.

Senior Strategic Adviser, Nicky McDonald, and Policy Coordinator, Jane Loughnan, presented the report. 

They responded to questions regarding the maintenance contract, its associated budget, and potential solutions for insulation of and heating of units.  It was noted that the current contract was continuing on a monthly basis until the new contract was let.

Attendance:  Councillor Fulton joined the meeting at 1.26pm.

Councillor McGurk, seconded by her Worship the Mayor, moved the recommendation in the officer report.

The Committee discussed the motion, and highlighted issues that they wished to see addressed in the report to Council on 15 December 2016.

Resolved CS/2016/090

That the Committee

Receives the report Community Housing Management Contract (R6771); and

Refers, for Council consideration, matters relating to the management contract for community housing in order to progress the project in a timely manner.

McGurk/Reese                                                                      Carried

8.       Community Investment Funding Panel Minutes - 11 October 2016

Document number A1655386, agenda pages 14 - 23 refer.

Resolved CS/2016/091

That the Committee

Receives the unconfirmed minutes of a meeting of the Community Investment Funding Panel, held on 11 October 2016.

Lawrey/McGurk                                                                    Carried


9.       Exclusion of the Public

Resolved CS/2016/092

That the Committee

Excludes the public from the following parts of the proceedings of this meeting.


The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Matheson/Rutledge                                                               Carried



General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)


Commercial Leases - Omnibus Report


Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·    Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The meeting went into public excluded session at 1.35pm and resumed in public session at 1.59pm. 

10.     Re-admittance of the Public

Resolved CS/2016/093

That the Committee

Re-admits the public to the meeting.

Courtney/Lawrey                                                                  Carried



There being no further business the meeting ended at 2.00pm.


Confirmed as a correct record of proceedings:




                                                         Chairperson                                    Date