Agenda of Council - 8 September 2016

N-logotype-black-wide Nelson City Council

8 September 2016

Page No.

Opening Prayer

1. Apologies

Nil

2. Confirmation of Order of Business

3. Interests

3.1 Updates to the Interests Register

3.2 Identify any conflicts of interest in the agenda

4. Public Forum

4.1 Harry Pearson

Harry Pearson will speak about the escalating cost of the Stoke Community Centre, the proposed ‘green heating and cooling system’ and feedback from the Stoke Tennis Club about the proposal.

4.2 Mr John Lacey

Mr Lacey will speak about the incompetency of Nelson City Council.

4.3 Trudie Brand - Nelson Residents Association

Trudie Brand, of the Nelson Residents Association, will speak about the Modellers’ Pond.

4.4 Keegan Phipps

Keegan Phipps will speak about his experience of being a Youth MP.

5. Confirmation of Minutes

5.1 28 July 2016 16 - 32

Document number M2043

Recommendation

THAT the minutes of the meeting of the Council, held on 28 July 2016, be confirmed as a true and correct record.

5.2 Extraordinary Meeting - 29 July 2016 33 - 35

Document number M2047

Recommendation

THAT the minutes of the extraordinary meeting of the Council, held on 29 July 2016, be confirmed as a true and correct record.

6. Status Report - Council - 8 September 2016 36 - 49

Document number R6516

Recommendation

THAT the Status Report Council 8 September 2016 (R6516) and its attachment (A1168168) be received.

7. Mayor's Report 50 - 51

Document number R6477

Recommendation

Receives the Mayor's Report (R6477).

8. Modellers Pond - Fundraising Status 52 - 56

Document number R6456

Recommendation

Receives the report Modellers Pond - Fundraising Status (R6456);

Amends clauses 4 and 7 of the Council resolution passed on 24 March 2016 as follows:

AND THAT The Nelson Society of Modellers be afforded the opportunity to finalise and confirm additional funding for the balance over and above the $600,000 committed by Council no later than the end of ~~September 2016~~ February 2017;

AND THAT Council confirms that should the additional funding not be raised by the Nelson Society of Modellers by the end of ~~September 2016~~ February 2017, that it be agreed that the option to convert the pond back to estuarine environment at an estimated cost of $690,000 be its second option and included in the 2017/18 Annual Plan;

9. Plan Change A3 - Woodburners - Operative Date 57 - 93

Document number R6465

Recommendation

Receive the report Plan Change A3 - Woodburners - Operative Date and its attachments (A1580627) and (A1601106);

Approve Plan Change A3 Nelson Air Quality Plan – Woodburners (A1580627) as operative on 19 September 2016, pursuant to Clause 20(1) of the First Schedule of the Resource Management Act 1991.

10. Administrative Matters 94 - 112

Document number R6108

Recommendation

Receives the report Administrative Matters (R6108) and its attachments (A1323219, A1103850, A1606906, A1006782, and A1550618);

Confirms the approval of the fixing of the seal in relation to those documents and the warrants of appointment detailed in the Schedule of Documents Sealed (A1550618).

11. Freedom Camping - redirection of budget provision 113 - 115

Document number R6523

Recommendation

Receives the report Freedom Camping - redirection of budget provision (R6523) ;

Approves the redirection of $10,000 capital expenditure in the Annual Plan 2016/17 for signage targeted at freedom campers (instead of providing two sinks at two locations).

12. Stoke Community and Sports Facility - Supplementary Information 116 - 142

Document number R6526

Recommendation

Receives the report Stoke Community and Sports Facility - Supplementary Information (R6526) and its attachments (A1351796 and A1528009).

Reports From Committees

13. Chief Executive Employment Committee - 1 August 2016 143 - 146

Document number M2051

Recommendation

THAT the minutes of a meeting of the Chief Executive Employment Committee, held on 1 August 2016, be received.

14. Works and Infrastructure Committee - 4 August 2016 147 - 154

Document number M2053

Recommendation

THAT the unconfirmed minutes of a meeting of the Works and Infrastructure Committee, held on 4 August 2016, be received.

14.1 Stoke Urban Design - Progress Transport Projects

Recommendation to Council

Approve bringing forward $85,000 from the 2018/19 Stoke Centre Enhancement Fund to enable the construction of Main Road Stoke traffic calming stage I to take place in 2017/18.

14.2 40 Frenchay Drive Easement for Purposes of Electricity Supply

Recommendation to Council

Grant the proposed easement over Lot 31 DP 487620, adjoining the boundary with Lot 29 DP 487620, in favour of land owned by Hammock Hill Family Trust (CFR 703598) pursuant to section 48 of the Reserves Act 1977;

Agree that all costs incurred by Council in this matter will be met by the Hammock Hill Family Trust.

15. Planning and Regulatory Committee - 11 August 2016 155 - 162

Document number M2077

Recommendation

THAT the unconfirmed minutes of a meeting of the Planning and Regulatory Committee, held on 11 August 2016, be received.

16. Chief Executive Employment Committee - 16 August 2016 163 - 166

Document number M2086

Recommendation

THAT the unconfirmed minutes of a meeting of the Chief Executive Employment Committee, held on 16 August 2016, be received.

17. Community Services Committee - 18 August 2016 167 - 176

Document number M2095

Recommendation

THAT the unconfirmed minutes of a meeting of the Community Services Committee, held on 18 August 2016, be received.

17.1 Stoke Community and Sport Facility - Tender Feedback

Recommendation to Council

Approves that an additional $350,000 be included in the 2016/17 financial year to complete the Stoke Community and Sport Facility project.

17.2 Campground Review

Recommendation to Council

Adopts the four key recommendations in the Campground Review (A1448988) in order to inform the Parks and Reserves Asset Management Plan and to support future lease arrangements. The recommendations are summarised as:

1. Council should identify its strategic requirements around the provision of campgrounds and prioritise these.

2. Council should encourage each campground to work with Nelson Tasman Tourism to plan for improved marketing.

3. Each Campground should review its development plans to ensure that facilities are optimised around their target markets.

4. Each lease should be reviewed prior to renewal, to ensure operators are incentivised to perform well, taking account of social and economic benefits.

17.2 Nelson Marina Advisory Group

Recommendation to Council

Establishes the Nelson Marina Advisory Group;

Approves the Terms of Reference (A1583567) for the Nelson Marina Advisory Group;

Delegates responsibility for appointing members to the Nelson Marina Advisory Group to a panel consisting of the Mayor, Deputy Mayor and Chair of Community Services.

18. Joint Shareholders Committee - 23 August 2016 177 - 181

Document number M2100

Recommendation

THAT the unconfirmed minutes of a meeting of the Joint Shareholders Committee, held on 23 August 2016, be received.

19. Civil Defence Emergency Management Group - 23 August 2016 182 - 184

Document number M1837

Recommendation

THAT the unconfirmed minutes of a meeting of the Civil Defence Emergency Management Group, held on 23 August 2016, be received.

20. Governance Committee - 25 August 2016 185 - 195

Document number M2109

Recommendation

THAT the unconfirmed minutes of a meeting of the Governance Committee, held on 25 August 2016, be received.

20.1 The Nelson Regional Development Agency (NRDA) draft Statement of Intent 2016/17

Recommendation to Council

THAT the Nelson Regional Development Agency Statement of Intent 2016/17 (A1603844) be approved subject to any minor edits.

20.2 Nelson Cycle Lift Society - approval of project plan

Recommendation to Council

THAT the $50,000 of funding allocated in the 2016/17 Annual Plan be released to the Nelson Cycle Lift Society for further development of the business case and for advice on the economic contribution of a gondola to mountain biking and the city, with the following condition:

THAT the brief for the economic assessment be signed off by the Chief Executives of Nelson City Council and the Nelson Regional Development Agency.

20.3 Draft Annual Report 2015/16

Recommendation to Council

Note the draft Annual Report 2015/16 has been prepared and will be audited before being presented to Council for adoption.

20.4 Carry Forwards from 2015/16

Recommendation to Council

Approve the carry forward of $16,029,000 unspent capital budget for use in 2016/17;

Approve the offsetting of $219,000 of capital spent in 2015/16 against 2016/17 budgets;

Approve the carry forward of $3,085,203 of unspent operating budget for use in 2016/17.

Note savings in 2015/16 capital expenditure of $2,619,000.

20.5 Corporate Report to 31 May 2016

Item from Audit, Risk and Finance Subcommittee meeting - 4/08/2016

Recommendation to Council

THAT unbudgeted expenditure of $50,000 be approved for engaging external resource to assist delivering the Internal Audit Plan 2016/17.

20.6 Internal Audit Report to 30 June 2016

Item from Audit, Risk and Finance Subcommittee meeting - 4/08/2016

Recommendation to Council

NOTE the internal audit findings, recommendations and status of action plans up to 30 June 2016.

Public Excluded Business

21. Exclusion of the Public

Recommendation

THAT the public be excluded from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Council Meeting - Public Excluded Minutes - 28 July 2016	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person.
2	Extraordinary Council Meeting - Public Excluded Minutes - 29 July 2016	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities. · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).
3	Public Excluded Status Report - Council - 8 September 2016	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
4	Chief Executive KPIs 2016/17 - Update	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person
5	Proposed asset sale of the Punawai	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
6	Chief Executive Employment Committee Meeting - Public Excluded Minutes - 1 August 2016 These minutes contain a recommendation to Council regarding · Chief Executive Performance Review 2015/16	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(c)(i) To protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied. · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person.
7	Chief Executive Employment Committee Meeting - Public Excluded Minutes - 16 August 2016 These minutes contain recommendations to Council regarding · Chief Executive Performance Assessment 2015/16 · Chief Executive Remuneration Review 2015/16	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person.
8	Community Services Committee Meeting - Public Excluded Minutes - 18 August 2016 These minutes contain recommendations to Council regarding · Community and Commercial Leases · Community Investment Funding Panel Appointment	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person.
9	Joint Shareholders Committee Meeting - Public Excluded Minutes - 23 August 2016 These minutes contain no recommendations to Council	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities. · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person.
10	Governance Committee Meeting - Public Excluded Minutes - 25 August 2016 These minutes contain recommendations to Council regarding · Land Purchase – Nelson Marina · Forestry Review · Internal Audit Findings · Detailed Property Assessment: Emano · Review of Forestry · Property Matters – 1 Kinzett Terrace	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities. · Section 7(2)(j) To prevent the disclosure or use of official information for improper gain or improper advantage.

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

Council Meeting - Public Excluded Minutes - 28 July 2016

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

· Section 7(2)(b)(ii)

To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person.

Extraordinary Council Meeting - Public Excluded Minutes - 29 July 2016

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(h)

To enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

Public Excluded Status Report - Council - 8 September 2016

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(h)

To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Chief Executive KPIs 2016/17 - Update

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person

Proposed asset sale of the Punawai

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(b)(ii)

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Chief Executive Employment Committee Meeting - Public Excluded Minutes - 1 August 2016

These minutes contain a recommendation to Council regarding

· Chief Executive Performance Review 2015/16

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(c)(i)

To protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person.

Chief Executive Employment Committee Meeting - Public Excluded Minutes - 16 August 2016

These minutes contain recommendations to Council regarding

· Chief Executive Performance Assessment 2015/16

· Chief Executive Remuneration Review 2015/16

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person.

Community Services Committee Meeting - Public Excluded Minutes - 18 August 2016

These minutes contain recommendations to Council regarding

· Community and Commercial Leases

· Community Investment Funding Panel Appointment

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person.

Joint Shareholders Committee Meeting - Public Excluded Minutes - 23 August 2016

These minutes contain no recommendations to Council

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(h)

To enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person.

Governance Committee Meeting - Public Excluded Minutes - 25 August 2016

These minutes contain recommendations to Council regarding

· Land Purchase – Nelson Marina

· Forestry Review

· Internal Audit Findings

· Detailed Property Assessment: Emano

· Review of Forestry

· Property Matters – 1 Kinzett Terrace

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

· Section 7(2)(b)(ii)

· Section 7(2)(h)

To enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

· Section 7(2)(j)

To prevent the disclosure or use of official information for improper gain or improper advantage.

22. Re-admittance of the public

Recommendation

THAT the public be re-admitted to the meeting.

Note:

· This meeting is expected to continue beyond lunchtime. (delete as appropriate)

· Lunch will be provided at 12.30pm. (delete as appropriate)

· Youth Councillors Jordan Lankshear and Taylah Shuker will be in attendance at this meeting. (delete as appropriate)

Minutes of a meeting of the Nelson City Council

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Thursday 28 July 2016, commencing at 9.07am

Present: Her Worship the Mayor R Reese (Chairperson), Councillors L Acland, I Barker, E Davy, K Fulton, M Lawrey, B McGurk, P Rainey, T Skinner and M Ward

In Attendance: Chief Executive (C Hadley), Group Manager Infrastructure (A Louverdis), Group Manager Strategy and Environment (C Barton), Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), Senior Strategic Adviser (N McDonald), Manager Communications and Acting Manager Libraries and Heritage Facilities (P Shattock), Administration Adviser (S Burgess), and Nelson Youth Councillors (M Dahal and S McIlroy)

Apologies: Councillors R Copeland, P Matheson, and G Noonan

Opening Prayer

Councillor Skinner gave the opening prayer.

1. Apologies

Resolved CL/2016/210

THAT apologies be received and accepted from Councillors Copeland, Matheson and Noonan.

Her Worship the Mayor/Davy Carried

2. Confirmation of Order of Business

Attendance: Councillor Skinner left the meeting at 9.09am.

Her Worship the Mayor noted that Mr Jim Cable would be an additional public forum participant. She advised that item 7 of the public excluded agenda, Request for Leave of Absence, had been withdrawn, and a minor late item titled ‘Ridgeways Joint Venture Update’ would be presented in public excluded.

3. Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4. Public Forum

4.1 Jim Cable

Mr Cable raised concerns about building consent fee increases and councillor attendance.

Point of Order: A point of order was raised under Standing Orders 3.13.4(b) for disrespectful language. The Chairperson upheld the Point of Order.

Mr Cable spoke about councillors commitment to their undertakings as elected members, the Trafalgar Centre, and the proposed fluoridation of water by the District Health Board.

4.2 Andrew Irvine, Kindra Douglas, Chris Crow, Nick Gastrall and Jenny Wells

Mr Irvine gave a PowerPoint presentation on the Living Wage Campaign (A1590511). Mr Crow spoke about the history of poverty in New Zealand, and actions that the Church had taken. Ms Wells spoke about the difficulty of working long hours on less that the living wage to ensure bills could be paid. Ms Douglas spoke about the work of the Victory Community Centre Board in collecting food for the community.

The group asked that Council support the Living Wage Campaign by taking the pledge as outlined in the presentation, and leveraging this into the wider community.

Attachments

1 A1590511 - Living Wage Campaign PowerPoint

4.3 Gaire Thompson

Gaire Thompson spoke about foreshore protection on Boulderbank Drive, stormwater charges, and resource consent processing. He provided a handout which was displayed as a PowerPoint presentation (A1593317).

Attachments

1 A1593317 - Gaire Thompson Foreshore Protection and Stormwater Charges Handout

4.4 Graeme O'Brien and Charles Shaw - Menzshed Whakatu Inc

Graeme O’Brien, Chairman of Menzshed Whakatu Inc, spoke about the need for a shed for Menzshed Whakatu and the process of trying several times to lease a shed at Founders Heritage Park. He raised concerns that Menzshed Whakatu was not being treated fairly, and asked for Council support for a shed at Founders.

4.5 Steve Baigent on behalf of Helen Bowater

Steve Baigent spoke about the Special Housing Area (SHA) proposed for 69 Newman Drive. He advised councillors of the protective covenant registered on titles in the Ridgeways Joint Venture, and how a SHA was not acceptable under the covenant requirements.

Mr Baigent raised concerns about the lack of consultation with the community on the SHA, along with access and land issues. He requested that the approval for the SHA at 69 Newman Drive be withdrawn.

Her Worship the Mayor advised that a deed had been entered into with the applicant which required agreement from all 38 titles in the Ridgeways Joint Venture before a SHA could proceed.

5. Confirmation of Minutes

5.1 16 June 2016

Attendance: Councillor Ward left the meeting at 10.06am.

Document number M1937, agenda pages 15 - 40 refer.

Resolved CL/2016/211

THAT the minutes of the meeting of the Council, held on 16 June 2016, be confirmed as a true and correct record.

Davy/Barker Carried

5.2 30 June 2016 - Extraordinary Meeting

Document number M1969, agenda pages 41 - 66 refer.

Resolved CL/2016/212

THAT the minutes of the extraordinary meeting of the Council, held on 30 June 2016, be confirmed as a true and correct record.

McGurk/Barker Carried

6. Status Report - Council - 28 July 2016

Document number R6308, agenda pages 67 - 87 refer.

Officers responded to questions regarding the Modellers Pond, graffiti, Smokefree CBD, Trafalgar Centre, and Special Housing Areas.

Attendance: Councillor Ward returned to the meeting at 10.09am.

Resolved CL/2016/213

THAT the Status Report Council 28 July 2016 (R6308) and its attachment (A1168168) be received.

Davy/Ward Carried

7. Mayor's Report

Document number R6238, agenda page 88 refers.

Her Worship the Mayor presented the report. She also spoke about the recent Local Government New Zealand (LGNZ) Conference and the Nelson garden in Huangshi. Her Worship the Mayor advised she would be writing a letter of support from the Office of the Mayor for the LGNZ Submission to the Local Government Act Amendment Bill (No 2).

Resolved CL/2016/214

THAT the Mayor's Report (R6238) be received.

Her Worship the Mayor/Ward Carried

8. Notice of Motion - Venue for Candidates' Meeting

Document number R6348, agenda pages 89 - 93 refer.

Councillor Davy presented and moved the notice of motion, which was seconded by Councillor Barker.

Councillors supported the intention of the event, but concern was expressed regarding the Nelson Residents’ Association proposed use of savings for advertising to encourage residents to vote, and what medium would be used for this.

Concern was also raised that Council would be indirectly subsidising candidates financially and providing a platform for election purposes. It was suggested that candidates should financially support the event instead of Council.

It was questioned whether the Association would be charging candidates for a space at the event, and it was suggested that free entry should be provided to all. The mover and seconder agreed, with consent of the meeting via a show of hands, to amend the motion to this effect.

The Chief Executive, Clare Hadley, pointed out that the notice of motion had been presented to Council on the basis of being politically neutral as it was an event for all candidates.

Resolved CL/2016/215

THAT Council approves the Nelson Residents’ Association the use of the Stoke Memorial Hall for a publicly advertised candidates’ meeting for the upcoming 2016 triennial election for Nelson City Council at no cost on the basis of free entry for all.

Davy/Barker Carried

Attendance: The meeting adjourned from 10.43am to 10.57am, during which time Councillor Skinner returned to the meeting and Councillors Acland and Davy left the meeting.

9. Public Forum (Continued)

9.1 Dr Julie Hall – National Institute of Water and Atmospheric Research (NIWA)

Dr Julie Hall gave a PowerPoint presentation (A1593229) regarding the Sustainable Seas National Science Challenge. She advised the challenge had been funded for five years by the Ministry of Business, Innovation and Employment.

Attendance: Councillor Acland returned to the meeting at 11.01am.

Ms Hall spoke about the focal region of Tasman Bay and Golden Bay. She presented the programmes titled Our Seas, Valuable Seas, Tangaroa, Dynamic Seas, and Managed Seas.

Ms Hall responded to questions regarding staff movements, communicating the Challenge to the community, funding, engagement with youth, and the benefit to Council of the scientific information produced for the region.

Attendance: Councillor Lawrey left the meeting at 11.23am and Councillor McGurk left the meeting at 11.30am.

Attachments

1 A1593229 - Dr Julie Hall NIWA Sustainable Seas National Science Challenge PowerPoint

10. LGNZ Excellence Programme Confirmation

Document number R6344, agenda pages 94 - 97 refer.

In response to a question, the Chief Executive, Clare Hadley, confirmed that unbudgeted funding was available for the LGNZ Excellence Programme.

Attendance: Councillors Lawrey and McGurk returned to the meeting at 11.31am.

Resolved CL/2016/216

Receive the report LGNZ Excellence Programme Confirmation (R6344);

Confirm its involvement with the LGNZ Excellence Programme as a selected foundation Council.

Ward/Fulton Carried

11. Brook Recreation Reserve Management Plan - Gazettal and Road Stopping Hearings Panel

Document number R5902, agenda pages 103 - 109 refer.

Group Manager Infrastructure, Alec Louverdis, presented the report.

Her Worship the Mayor moved the motion with the inclusion of Councillor Fulton in the Hearing Panel membership list.

Resolved CL/2016/217

THAT the report Brook Recreation Reserve Management Plan - Gazettal and Road Stopping Hearings Panel (R5902) and its attachment (A1546914) be received;

AND THAT a Hearing Panel consisting of an independent chair (Peter Reaburn) and two councillors hear and deliberate on the objections received with respect to the gazettal and road stopping processes required as a result of the adoption in principle by Council of the Brook Reserve Management Plan;

AND THAT those two councillors be selected from Deputy Mayor Matheson, Councillors Noonan, Barker, McGurk and Fulton, by her Worship the Mayor or the Chief Executive Officer based on the availability of members when the meetings are scheduled;

AND THAT the draft Terms of Reference for the Hearing Panel as per Attachment A1546914 be adopted.

Her Worship the Mayor/Rainey Carried

12. Addition to delegations relating to activities under the Food Act 2014

Document number R6215, agenda pages 110 - 118 refer.

Stephen Lawrence, Manager Environmental Inspections Ltd, presented the report.

Resolved CL/2016/218

Receive the report Addition to delegations relating to activities under the Food Act 2014 (R6215) and its attachment (A1576948);

Approve the delegation of functions and duties (sections 173 and 174) to the Chief Executive under the Food Act 2014.

McGurk/Ward Carried

13. Regional Pest Management Committee - Terms of Reference

Document number R6204, agenda pages 119 - 124 refer.

The Chief Executive, Clare Hadley, presented the report.

Resolved CL/2016/219

Receive the report Regional Pest Management Committee - Terms of Reference (R6204) and its attachment (A1582854);

Consider whether to amend the Terms of Reference for the Regional Pest Management Committee, and if so

Approve the amendments to the Terms of Reference to the Regional Pest Management Committee as attached (A1582854), which will not have effect until Tasman District Council passes a similar resolution.

McGurk/Acland Carried

Reports From Committees

14. Hearings Panel - 27 June 2016

Document number A1571257, agenda pages 125 - 132 refer.

Resolved CL/2016/220

THAT the minutes of a meeting of the Hearings Panel, held on 27 June 2016, be received.

Barker/McGurk Carried

15. Regional Pest Management Committee - 29 June 2016

Document number A1577144, agenda pages 133 - 137 refer.

Resolved CL/2016/221

THAT the unconfirmed minutes of a meeting of the Regional Pest Management Committee, held on 29 June 2016, be received.

McGurk/Fulton Carried

16. Hearings Panel - Other - 7 July 2016

Document number A1580588, agenda pages 138 - 139 refer.

Resolved CL/2016/222

THAT the minutes of a meeting of the Hearings Panel – Other, held on 7 July 2016, be received.

Skinner/Barker Carried

17. Nelson Regional Sewerage Business Unit - 11 March 2016

Document number M1761, agenda pages 140 - 143 refer.

Resolved CL/2016/223

THAT the minutes of a meeting of the Nelson Regional Sewerage Business Unit, held on 11 March 2016, be received.

Her Worship the Mayor/Ward Carried

18. Chief Executive Employment Committee - 20 June 2016

Document number M1944, agenda pages 144 - 147 refer.

Resolved CL/2016/224

THAT the unconfirmed minutes of a meeting of the Chief Executive Employment Committee, held on 20 June 2016, be received.

Her Worship the Mayor/Acland Carried

19. Works and Infrastructure Committee - 23 June 2016

Document number M1952, agenda pages 148 - 152 refer.

Resolved CL/2016/225

THAT the unconfirmed minutes of a meeting of the Works and Infrastructure Committee, held on 23 June 2016, be received.

Lawrey/Barker Carried

20. Planning and Regulatory Committee - 30 June 2016

Document number M1966, agenda pages 153 - 158 refer.

Resolved CL/2016/226

THAT the unconfirmed minutes of a meeting of the Planning and Regulatory Committee, held on 30 June 2016, be received.

McGurk/Fulton Carried

21. Regional Transport Committee - 4 July 2016

Document number M1974, agenda pages 159 - 163 refer.

Resolved CL/2016/227

THAT the unconfirmed minutes of a meeting of the Regional Transport Committee, held on 4 July 2016, be received.

McGurk/Fulton Carried

22. Community Services Committee - 7 July 2016

Document number M1992, agenda pages 164 - 171 refer.

Resolved CL/2016/228

THAT the unconfirmed minutes of a meeting of the Community Services Committee, held on 7 July 2016, be received.

Rainey/Lawrey Carried

22.1 Bishopdale Easement for Purposes of Electricity Supply

Resolved CL/2016/229

Grants the easement in gross, in favour of Network Tasman Limited, shown as area “A” and “B” on Title Plan LT 499221;

That the easement be consented to under section 48(1) (d) of the Reserves Act 1977, acting pursuant to a delegation from the Minister of Conservation;

Meets all legal costs associated with the easement.

Rainey/Lawrey Carried

22.2 Management of Waahi Taakaro Golf Course

Attendance: Councillor Davy returned to the meeting at 11.49am.

In response to questions, Group Manager Community Services, Chris Ward, advised the consultation with club and non-club members had been extended until the end of August 2016.

Resolved CL/2016/230

THAT the Memorandum of Understanding between Council and the Waahi Taakaro Golf Club (A1487496) be approved in principle for signing, subject to confirmation of the fee and concession structure and completion of consultation with club and non-club members in regards to the proposed fee and concession structure.

Rainey/Lawrey Carried

23. Governance Committee - 14 July 2016

Document number M1999, agenda pages 172 - 180 refer.

Resolved CL/2016/231

THAT the unconfirmed minutes of a meeting of the Governance Committee, held on 14 July 2016, be received.

Barker/Fulton Carried

23.1 Internal Audit Plan - 2016/17

Item from Audit, Risk and Finance Subcommittee meeting - 23/06/2016

The Chief Executive, Clare Hadley, explained that further clarification was needed in the second clause of the recommendation. The words ‘to cover contract expenditure for the external audits shown on the Internal Audit Plan 2016/17 (A1562649)’ were added.

Resolved CL/2016/232

THAT the Internal Audit Plan 2016/17 (A1562649) be approved;

AND THAT it be noted there will be unbudgeted expenditure required to cover contract expenditure for the external audits shown on the Internal Audit Plan 2016/17 (A1562649), which will be reported for approval to the Audit, Risk and Finance Subcommittee through the Corporate Report once estimates have been confirmed.

Barker/Ward Carried

23.2 Procurement Policy

Item from Audit, Risk and Finance Subcommittee meeting - 23/06/2016

Resolved CL/2016/233

THAT the revised Procurement Policy (A1540508) be adopted.

Barker/Fulton Carried

23.3 Capital Projects Carry Forwards 2015/16

Item from Audit, Risk and Finance Subcommittee meeting - 23/06/2016

Resolved CL/2016/234

THAT Council approves continuing work on 2015/16 capital projects within the 2015/16 approved budgets, noting a final report on carry forwards will come to the Governance Committee’s meeting on 25 August 2016.

Barker/Fulton Carried

23.4 Operating Expenditure Carry Forwards 2015/16

Item from Audit, Risk and Finance Subcommittee meeting - 23/06/2016

Resolved CL/2016/235

THAT Council approves continuing work on 2015/16 operating projects within the 2015/16 approved budgets, noting a final report on carry forwards will come to the Governance Committee’s meeting on 25 August 2016.

Barker/Her Worship the Mayor Carried

23.5 Haven Precinct Project Progress Report

Item from Commercial Subcommittee meeting - 23/06/2016

The Haven Precinct Strategic Business Case was tabled (A1550230).

Resolved CL/2016/236

Approve the visions and goals detailed in report R6077 for the concept design;

Approve using a traditional procurement process to appoint a lead consultant, to produce the concept design plans based on the visions and goals advised;

Approve the preliminary project timeline included in report R6077;

Approve the Haven Precinct Strategic Business Case (A1550230).

Barker/Fulton Carried

Attachments

1 A1550230 - Business Case for Haven Precinct

Attendance: The meeting adjourned for lunch from 11.57am to 12.35pm, during which time Councillor Skinner returned to the meeting.

24. Code of Conduct Review

Document number R6096, agenda pages 98 - 102 refer.

Her Worship the Mayor suggested there was still some ambiguity in the wording of clauses 5.10 and 5.11 of the Elected Members’ Code of Conduct.

Her Worship the Mayor moved, seconded by Councillor Davy, a motion:

Receive the report Code of Conduct Review (R6096);

Amend the Elected Members’ Code of Conduct as follows:

Clause 5.10: Elected members public statements expressing their opinion on matters before the Council shall not criticise the conduct of ~~the Council,~~ other elected members or officers of the Council

Remove the final sentence in Clause 5.11: ‘No statements made in this capacity shall undermine any existing policy or decision of the Council.’

The meeting discussed the motion, with some in favour of further changes, and some feeling any changes would be redundant. It was suggested the meaning of the current wording set a high threshold for non-compliance.

It was noted that the Code of Conduct would be reviewed in the new triennium, and it was suggested any proposed changes could be left for that review.

The motion was put and lost.

25. Exclusion of the Public

Her Worship the Mayor reminded councillors that a minor late item would be presented during the public excluded part of the meeting titled ‘Ridgeways Joint Venture Update’, and that the item ‘Request for Leave of Absence’ had been withdrawn.

Resolved CL/2016/237

THAT the public be excluded from the following parts of the proceedings of this meeting.

Barker/Davy Carried

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Council Meeting - Public Excluded Minutes - 16 June 2016	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).
2	Extraordinary Council Meeting - Public Excluded Minutes - 30 June 2016	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(g) To maintain legal professional privilege.
3	Public Excluded Status Report - Council - 28 July 2016	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
4	Strategic Property Negotiations - Stoke	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
5	Nelson Events Fund Application Update	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information
6	Chief Executive Employment Committee Meeting - Public Excluded Minutes - 20 June 2016 These minutes contain recommendations to Council regarding: · End of year performance review · Final draft KPIs	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person.
7	Community Services Committee Meeting - Public Excluded Minutes - 7 July 2016 These minutes contain a recommendation to Council regarding: · Community Leases – Bowls Tahunanui	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).
8	Governance Committee Meeting - Public Excluded Minutes - 14 July 2016 These minutes contain recommendations to Council regarding: · Nelson Airport Ltd and Port Nelson Ltd Director Reappointments · Nelmac Director Reappointments · Nelmac Director Remuneration · Detailed Property Assessment: Wakapuaka · Detailed Property Assessment: Industrial land in Stoke · Property Matters – approaches received on properties to purchase or sell, and leasing matters relating to Civic House	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).
9	Minor Late Item - Ridgeways Joint Venture Update	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: • Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

Council Meeting - Public Excluded Minutes - 16 June 2016

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person.

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

Extraordinary Council Meeting - Public Excluded Minutes - 30 June 2016

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(g)
To maintain legal professional privilege.

Public Excluded Status Report - Council - 28 July 2016

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(h)

To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Strategic Property Negotiations - Stoke

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Nelson Events Fund Application Update

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(b)(ii)

Chief Executive Employment Committee Meeting - Public Excluded Minutes - 20 June 2016

These minutes contain recommendations to Council regarding:

· End of year performance review

· Final draft KPIs

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person.

Community Services Committee Meeting - Public Excluded Minutes - 7 July 2016

These minutes contain a recommendation to Council regarding:

· Community Leases – Bowls Tahunanui

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

Governance Committee Meeting - Public Excluded Minutes - 14 July 2016

These minutes contain recommendations to Council regarding:

· Nelson Airport Ltd and Port Nelson Ltd Director Reappointments

· Nelmac Director Reappointments

· Nelmac Director Remuneration

· Detailed Property Assessment: Wakapuaka

· Detailed Property Assessment: Industrial land in Stoke

· Property Matters – approaches received on properties to purchase or sell, and leasing matters relating to Civic House

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person.

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

Minor Late Item - Ridgeways Joint Venture Update

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

• Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The meeting went into public excluded session at 1.15pm and resumed in public session at 2.37pm, during which time Councillors Barker, Davy and Skinner left the meeting.

26. Re-admittance of the Public

Resolved CL/2016/238

THAT the public be re-admitted to the meeting.

Her Worship the Mayor/Ward Carried

There being no further business the meeting ended at 2.37pm.

Confirmed as a correct record of proceedings:

Chairperson Date

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Nelson Airport Ltd - Terminal Project Approval	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities
2	Late Item: Ridgeways Joint Venture	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Council

8 September 2016

REPORT R6456

Modellers Pond - Fundraising Status

1. Purpose of Report

1.1 To consider the current status of fundraising by the Nelson Society of Modellers towards the modification of the Tahuna Modellers Pond and to recommend an extension to their fundraising deadline.

2. Summary

2.1 Council approved the option to modify the existing modellers’ pond up to a maximum Council contribution of $600,000, underpinning its commitment to provide the Nelson Society of Modellers (the Society) certainty surrounding its future fundraising campaign.

2.2 The Society was tasked with raising the estimated balance required of $590,000 in funding by the end of September 2016.

2.3 Council confirmed that should the additional funding not be raised by the Society by the end of September 2016, that the option to convert the pond back to estuarine environment at an estimated cost of $690,000 be included in the 2017/18 Annual Plan as the way forward.

2.4 The Society has requested more time to confirm funding because grant applications can only be made at certain times each year.

3. Recommendation

It is recommended that the Council

Receives the report Modellers Pond - Fundraising Status (R6456);

Amends clauses 4 and 7 of the Council resolution passed on 24 March 2016 as follows:

4. Background

4.1 The water quality in the Modellers Pond has been a problem for several decades and considerable time and resources have been spent over the years in an effort to find a solution that will work.

4.2 The option to approve the pond modification was made by Council on 24 March 2016. This modification option is based on installing a concrete liner in the bottom of the pond, creating more frequent flushing of sea water through the pond and modifying the overflow weir at the Centennial Park pump station to allow the intrusion of seawater during high tides. This sea water would then be pumped to the pond in sufficient quantities to replenish the pond. This will occur several times per month.

4.3 Council resolved in March 2016 as follows:

THAT the report Modellers' Pond - Design Details and Estimates (R5194) and its attachment (A1518929) be received;

AND THAT Council confirm the Modify Pond option as its preferred option subject to the Nelson Society of Modellers raising all additional funding;

AND THAT Council accepts that this decision underpins its commitment to provide the Nelson Society of Modellers certainty surrounding their future fund raising campaign;

AND THAT The Nelson Society of Modellers be afforded the opportunity to finalise and confirm additional funding for the balance over and above the $600,000 committed by Council no later than the end of September 2016;

AND THAT if the funding is confirmed that the option to modify the pond be included in the 2017/18 Annual Plan;

AND THAT Council note and accept that this preferred option will require ongoing operational maintenance funding of $45,000/year in subsequent years;

AND THAT Council confirm that should the additional funding not be raised by the Nelson Society of Modellers by the end of September 2016, that it be agreed that the option to convert the pond back to estuarine environment at an estimated cost of $690,000 be its second option and included in the 2017/18 Annual Plan;

AND THAT in the interim and until such time as any decision is made to upgrade the Modellers Pond that it be noted that existing maintenance of the pond will continue.

5. Discussion

5.1 The Society have been proactive in trying to secure funding as detailed below:

· Applied to the Rata Foundation - $200,000;

· Applied to the Lotteries Commission - $200,000;

· Raised $7,000 from public donations and from the operation of the model train rides;

· Raffles - $300;

· Confirmed funding from Nelson North Lions Club of $2,000 if work goes ahead;

· Confirmation of intent from the following suppliers to supply materials/products at a reduced rate or possibly free - Allied Concrete, Holcim Cement, Power Tech, Marine and Industrial, Hynds Pipes, Geofabrics NZ and A1 Concrete Pumping.

5.2 Both the Rata Foundation and Lotteries Commission will not be in a positon to confirm funding by the end of September and most likely only in late December 2016.

5.3 There has been some discussion between interested parties on incorporating a water park into the Tahunanui Reserve as an alternative option. However, it is too early for officers to evaluate this option in this report.

Options

5.4 Two options are open to Council as detailed below.

Option 1: Extend period of time for Nelson Society of Modellers to confirm funding.
Advantages	· Gives a level of certainty to grant availability. · Allows time to confirm assistance levels from suppliers and contractors. · Has no impact on Annual Plan process
Risks and Disadvantages	· A decision on the project is not made before the summer season · Public perception of further delays in progressing the pond.
Option 2: Don’t give Modellers extra time.
Advantages	· Immediate certainty on the way forward.
Risks and Disadvantages	· Council won’t know if sufficient funding was available. · Additional estimated cost to revert to estuarine. · Public perception that best use has not been made of the time available before the draft Annual Plan is prepared.

6. Conclusion

6.1 Council has previously made a decision to proceed with the option to upgrade the pond subject to the Society raising funding.

6.2 The Society has commenced fund raising but the outcome of this will not be known by the end of September.

6.3 Officers recommend Council granting an extension to the deadline to early 2017 to allow the Society the opportunity to confirm their funding before the draft Annual Plan is finalised.

Darryl Olverson

Major Projects Engineer

Attachments

Nil

Important considerations for decision making

1. Fit with Purpose of Local Government

The decision required by this report involves Council balancing affordability with the need for good quality local infrastructure and varied amenity for public use and enjoyment.

2. Consistency with Community Outcomes and Council Policy

‘Our communities have access to a range of social, educational and recreational facilities and activities’.

The facility is included in the current Property and Facilities Asset Management Plan, the 2014/15 Annual Plan and the 2015-25 LTP.

3. Risk

The risk in delaying the decision on the funding achieved by the Nelson Society of Modellers is minor as are the implications. The delay will give certainty to the level of funding that the Modellers are able to achieve.

4. Financial impact

Granting an extension will have no negative financial impact on Council.

5. Degree of significance and level of engagement

This matter is of medium to high significance because of the public interest in this project. Modellers have been fundraising in the community extensively which in turn has further raised the project profile.

6. Inclusion of Māori in the decision making process

Consultation was undertaken with all Iwi as part of the Council commissioned Assessment of Cultural Effects and there are no objections.

7. Delegations

This report seeks to amend a resolution passed by Council on 24 March 2016 and therefore this is a matter for consideration by the full Council.

Council

8 September 2016

REPORT R6465

Plan Change A3 - Woodburners - Operative Date

1. Purpose of Report

1.1 To recommend that Council approves Plan Change A3 – Woodburners as operative pursuant to Clause 20(1) of the First Schedule of the Resource Management Act 1991 (RMA).

1. Recommendation

It is recommended the Council:

Receive the report Plan Change A3 - Woodburners - Operative Date and its attachments (A1580627) and (A1601106);

Approve Plan Change A3 Nelson Air Quality Plan – Woodburners (A1580627) as operative on 19 September 2016, pursuant to Clause 20(1) of the First Schedule of the Resource Management Act 1991.

2. Background

2.1 Plan Change A3 – Woodburners was notified on 16 January 2016. 108 original submissions were received. 15 further submissions were received. Further submissions can only bring up issues raised in the original submissions. Council delegated decision making powers to an independent Hearing Panel consisting of Commissioners Richard Fowler QC (Chair), Christine Foster, Glenice Paine and John Iseli. The hearing was held on 3 - 5 May 2016.

2.2 The decision was notified on 15 July 2016 and no appeals to the Environment Court have been lodged.

3. Discussion

3.1 In summary, the Plan Change as per decisions of the Hearing Panel, has the following amendments to the Nelson Air Quality Plan:

Amendments

3.1.1 Amends the definition of ‘small-scale ultra-low emission burning appliance’ to clarify the test method and exclude small scale solid fuel burners and pellet burners.

3.1.2 Amends rule AQr.25 to clarify that authorised small scale solid fuel burners can be replaced with an Ultra Low Emission Burner (ULEB).

3.1.3 Amends Rule AQr.26A to provide for alteration of stack designs as a restricted discretionary activity and clarify that ULEBs can be installed where replacing authorised small scale solid fuel burners.

3.1.4 Amends Appendix AQ2B to:

a) Permit ULEBs where replacing an authorised small scale solid fuel burning appliance in all Airsheds.

b) Permit 1000 and 600 ULEBs in Airsheds B2 and C respectively within a new building or existing building with no small scale solid fuel burning appliance.

c) Apply non complying activity status where ULEB standards are not met.

4. Options

4.1 The Plan Change has been developed under the provisions of the First Schedule of the RMA. Options for the content of the Plan Change have been considered through the Section 32 evaluation process under the RMA.

4.2 Commissioners had full delegation to make decisions having heard all the evidence. Councillors cannot amend the decision as they were not the RMA decision maker and have not heard the evidence.

4.3 The Plan Change provisions within the decision are currently ‘treated as operative’ under Section 86F of the RMA. This means the Plan Change, as amended by the Commissioners decision, is operative and has effect i.e. ULEB’s are now permitted in Airsheds B2 (1000 ULEB’s) and C (600 ULEB’s). Council could decide not to affix the Council seal and notify the Plan Change as operative but essentially it is already operative.

4.4 The Council could withdraw the Plan Change or immediately work on a variation to change parts of the Plan Change. The options are summarised in the following table:

Option 1: Approve PCA3 as Operative
Advantages	· The Plan Change provides the opportunity to install ULEB’s · The Plan Change has been through a public hearing process with the outcome of the Hearing known
Risks and Disadvantages	· Nil
Option 2: Withdraw PCA3
Advantages	· Nil
Risks and Disadvantages	· ULEB’s will remain prohibited and the benefits of the Plan Change will be lost · Public confidence in the Plan Change process will be undermined
Option 3: Immediately work on a variation to change parts of the Plan Change
Advantages	· Nil
Risks and Disadvantages	· Diverts resources from working on the full Nelson Plan review · Public confidence in the Plan Change process will be undermined

5. Conclusion

5.1 The Plan Change has been through a full public RMA process. The decision has been arrived at after considering all the evidence. The outcome is up to 1600 ULEB’s can be permitted in Airsheds B and C. Council approval will confirm the Plan Change. Officers will then notify the operative date in the Nelson Mail and send copies to the parties identified in Clause 20, First Schedule of the RMA.

Matt Heale

Manager Planning

Attachments

Attachment 1: Plan Change A3 Woodburners - Council seal page - Operative date (A1601106)

Attachment 2: Plan Change A3 - Woodburners - Decision Annexure 2 - Rules (A1580627)

Important considerations for decision making

1. Fit with Purpose of Local Government

PCA3 is a cost effective way to meet regulatory functions and community needs by allowing people to heat their homes while maintaining air quality improvements

2. Consistency with Community Outcomes and Council Policy

PCA3 achieves the objectives of the Nelson Air Quality Plan relating to continuous air quality improvement.

PCA3 supports the Nelson 2060 Vision in particular healthy air (Goal 3), adaption to change (Goal 5), renewable energy (Goal 6), and essential needs ( Goal 9).

PCA3 aligns with our community outcomes by ensuring our natural environment and communities are healthy.

3. Risk

The Risk in not approving to make PCA3 operative would mean undermining the plan change and hearing process and would incur an additional cost of approximately $100,000 to rehear the matter.

4. Financial impact

Approving Plan Change A3 as operative will have no negative financial impact on Council.

5. Degree of significance and level of engagement

This matter is of medium to high significance given the level of public interest in this matter and the level of public engagement that has been undertaken to get to this point including community and stakeholder meetings, and surveys. PCA3 has also been subject to an RMA consultation and hearing process.

6. Inclusion of Māori in the decision making process

Iwi have been consulted on this Plan Change as required under the First Schedule of the Resource Management Act 1991. The Iwi Working Group has also been consulted with as part of the development of PCA3. The submission process allowed Maori to be involved.

7. Delegations

Council may not delegate its power to approve a plan pursuant to RMA clause 17 of schedule 1 (refer to section 2.2 of delegations register).

Resource Management Act 1991

Nelson Air Quality Plan

Operative Plan Change

1. By resolution of the Council dated 8 September 2016 the following Plan Change was approved:

Plan Change A3 Woodburners

The provisions were made operative on 19 September 2016.

Mayor

Councillor

Council

8 September 2016

REPORT R6526

Stoke Community and Sports Facility - Supplementary Information

1. Purpose of Report

1.1 To provide background information to aid decision making on the recommendation to Council from the Community Services Committee to increase the capital budget for the Stoke Community and Sports Facility by $350,000.

2. Recommendation

It is recommended that the Council

Receives the report Stoke Community and Sports Facility - Supplementary Information (R6526) and its attachments (A1351796 and A1528009).

3. Background

Previous Council decisions

3.1 Council made a provision of $200,000 in the 2014/15 Annual Plan to progress design of a community and sports facility in Stoke. The recreational needs analysis, “Spotlight on Stoke”, identified strong demand for a multi-use centre on Greenmeadows.

3.2 On 11 September 2014, the Community Services Committee received this feedback and recommended to Council:

THAT a multi-use sports and community centre be located in the proximity of the existing Greenmeadows changing facility;

AND THAT construction costs for the Stoke community and sports facility be considered in the 2015-25 Long Term Plan.

3.3 The staff report indicated that the cost would likely be $5-6 Million. Council adopted the above recommendations at its meeting on 9 October 2014.

3.4 Council duly consulted on this project through the Long Term Plan 2015-2025. Submissions generally supported the development of the new facility and on 20 May 2015 Council agreed:

THAT funding of $5.6 million in 2015/16 and 2016/17 of the Long Term Plan 2015-25 for a new facility at Greenmeadows reserve be confirmed.

3.5 On 2 July 2015, the Community Services Committee received a report to approve the concept plans for the new facility and gave consideration to including additional features with an increased budget. It recommended to Council:

THAT the Concept design (with additional space) (A1380158) to construct the new Stoke Community and Sports Facility at the Greenmeadows site be approved to allow detailed design to commence and resource/building consents to be secured with the inclusion of:

· Acoustic folding doors

· Environmental options

As detailed in report R4167;

THAT the budget to complete the Stoke Community and Sports Facility at Greenmeadows is increased to $6.14 million (over two financial years).

3.6 Council considered this recommendation on 23 July 2015 and resolved:

THAT the Concept design (A1380158) to construct the new Stoke Community and Sports Facility at the Greenmeadows site be approved to allow detailed design to commence and resource/building consents to be secured with the inclusion of:

· Acoustic folding doors;

· A maximum of $50,000 from within the budget be allocated for enhancements to improve the energy efficiency and environmental sustainability of the building;

· A space which could be used in the future as a commercial café;

AND THAT the budget to complete the Stoke Community and Sports Facility at Greenmeadows is increased to $6.14 million (over two financial years).

3.7 Officers have proceeded to develop designs, progress resource consents and request tenders for the construction of the facility on the basis of these decisions.

Community Consultation

3.8 The community has had an opportunity to have its say on the facility in a number of ways over the last 2½ years.

Recreational Needs Analysis (‘Spotlight on Stoke’)

3.9 A recreational needs analysis for Stoke was started in the 2013/14 year, and later became known as the ‘Spotlight on Stoke’ project - a vehicle for ongoing engagement with the community. Across the course of this consultation there was extensive communication with the Stoke community regarding the future of Stoke, including a 3-week survey, Live Nelson articles, media coverage, public drop in sessions, along with more than 20 community meetings with representatives of schools, businesses, and social and community groups.

3.10 Council received over 800 submissions from the survey, which Stoke residents received direct notification about via a letterbox drop in May 2014.

3.11 Key feedback from the consultation was:

· Strong demand for a multiuse community centre on Greenmeadows shown through questionnaires and direct consultation

· Wide range of interest from different users: sport clubs, U3A, Stoke Seniors, preschool, primary, tweens, and general community meetings. Emphasis on social engagement

· Support sports facility for Greenmeadows Park – clubhouse (change facilities, toilets, pavilion)

· Potential for consistently high occupancy/use throughout day/evenings and all week, all year

· Various design needs: warm, flexible spaces, kitchen, indoor-outdoor flow (to fields, to tennis courts), associated outdoor facilities (playground, BBQs), changing rooms for sport, 24/7 public toilets etc

· Community centre/clubhouse not indoor sport centre

Draft Annual Plan 2014/15

3.12 As part of the Draft Annual Plan 2014/15, Stoke/Greenmeadows Community and Sports Facility was highlighted as an area Council was looking for feedback and submissions from the public on.

Annual Plan 2014/15 decision

3.13 Following this, the proposal was included in the Annual Plan 2014/15, with $200,000 for design of a new community and sports facility at Greenmeadows.

3.14 Following the survey and decision to include $200,000 in the Annual Plan 2014/15, Council held two public meetings to share the feedback received from the survey in August 2014, followed by a further letterbox drop eliciting additional feedback on the development of Stoke.

Long Term Plan 2015-2025

3.15 The community feedback received from the consultation period informed the subsequent Council decision to include a multi-use sports and community centre located at Greenmeadows, with associated budget, in its Draft Long Term Plan 2015-2025.

3.16 This allowed for a further opportunity for feedback from the community through the Long Term Plan 2015-2025 consultation document which included a dedicated Stoke Greenmeadows section.

3.17 The Council confirmed inclusion of the project and budget in its deliberations and the project was approved in the Long Term Plan 2015-2025.

Project business cases

3.18 Two separate business cases have been prepared in relation to this project – one relating to the overall facility and one relating to the proposal to include a café in the scope. These are attached for information.

Project Management

3.19 This project has been managed in accordance with Council project management standards. There has been no unauthorised expenditure, and Council has been kept informed as to the impacts of scope changes on overall project budgets.

3.20 The tender process was as per New Zealand Transport Agency (NZTA) standard tendering process. A call for registration of interest was followed by a request for proposals. Four complying tenders were received and were assessed on attributes (i.e. ability to deliver the scope of the project). Prices from qualifying tenders were then opened. Officers then negotiated with the preferred tenderer to ensure delivery of the project as scoped at the most cost effective price.

3.21 At that stage it was identified that the project could not be completed in the available budget, due to variations in the mechanical category (heating and cooling) – hence the report to the Community Services Committee on 18 August 2016.

User agreements

3.22 Council has binding agreements with Stoke Tennis, Stoke Rugby Club, Stoke Seniors and Nelson Cricket on the terms of user agreements based on their forecast requirements. Officers are continuing discussions with other potential users who have expressed an interest in regular use of the facility.

Resource consent conditions

3.23 As part of the resource consent hearing process, a condition was agreed that limits the maximum number of users of the facility on Saturdays during the rugby and cricket seasons to 50 people, not including people participating in, or watching, sport or any users of a potential café. This condition was put in place as there was uncertainty over parking demand during these times. Staff believe that the available parking can accommodate more users but accept that this will need to be demonstrated once the facility is open. Once demonstrated, a variation to the resource consent will be sought.

Budget Summary

3.24 The project budget summary is shown below with the tendered physical works estimate highlighted in bold:

Item	Amount
Physical works estimate Stormwater relocation Tennis courts Kitchen fit-out Project contingency	$4,605,873 ($4,963,000 tendered) $ 169,000 $ 89,700 $ 74,427 $ 250,000
Sub Total	$5,189,000
Professional fee Building & Resource consents	$ 765,000 $ 186,000
Total Cost	$6,140,000 ($350,000 more requested)

Professional fees breakdown

3.25 A breakdown of professional fees component of the project is as follows.

Civil, Structural and Mechanical design	$205,000
Geotechnical investigation	$15,000
Potholing	$3,000
Landscape design	$35,000
Tender advertising	$1,000
External project management	$38,000
Asbestos survey for demolition	$2,000
Consultants for resource consents (including legal)	$109,000
Quantity Surveyor	$25,000
Telfer Young, lease assessments	$2,000
Construction phase costs (including professional supervision, administration & consent monitoring)	$126,000
Architects	$204,000
Total	$765,000

Construction Costs

3.26 The floor area of the proposed facility is 1,772 metres squared. The costs for the building, using the lowest tenderers price, is $2,040 per square metre, excluding the heating and cooling system, lift, CCTV and security system. This enables a comparison to the Saxton Cricket and Athletics Pavilion which had a per square metre rate of $1,750.

3.27 The per square metre rate increases to $2,457 if the heating and cooling system, lift, CCTV and security system are included.

3.28 A comparison to other facilities is as follows:

· Aranui Community Centre $3,100 per square metre

· Golden Bay Recreation Centre $1,999 per square metre

· Upper Moutere Community Centre $2,782 per square metre

Nelson 2060

3.29 Nelson 2060 is the Nelson Sustainability Strategy. It comes from the community and focuses on developing a healthy prosperous and happy Nelson over the next 50 years.

3.30 It comprises a vision and four themes; a series of goals; and a decision making framework with sustainability principles to help make decisions that move Nelson towards the vision.

3.31 Council specified within the scope of the project that a maximum of $50,000 from within the budget should be allocated for enhancements to improve the energy efficiency and environmental sustainability of the building.

3.32 This funding has been used to:

· Increase insulation of the building envelope by 25% over standard

· Provide hot water by a heat pump system

· Provide LED lighting

3.33 In addition, the use of a ‘smart’ centralised heating/cooling system will realise environmental benefits as well as giving practical and visual benefits to the building.

3.34 At the design phase, the architect was asked to ensure that sustainability measures were incorporated in the design. Officers then assessed these against the outcomes desired – including the following from Nelson 2060: do these actions present a good investment compared to other options?

3.35 Solar pre-heating of hot water was considered, but not included in the final scope of the project, as:

· the panels would only pre-heat water and a heating system would still be required

· they would require large water tanks to be installed to store the heated water

· there are additional maintenance costs and replacement costs

· the measures above (3.32 and 3.33) were deemed more efficient use of the funding available to achieve the sustainability outcome required.

3.36 During the detailed design stage the Design Team considered the viability of installing Photo Voltaic (PV) panels on the roof of the facility. However, PV panels do not offer the best value and return on investment for ratepayers, as compared to the measures outlined above in 3.32 and 3.33.

Chris Ward

Group Manager Community Services

Attachments

Attachment 1: A1528009 - Stoke Community and Sports Facility Business Case

Attachment 2: A1351796 - Outline Business Case for Greenmeadows Cafe

Minutes of a meeting of the Chief Executive Employment Committee

Held in Ruma Ana, Level 2B, Civic House, 110 Trafalgar Street, Nelson

On Monday 1 August 2016, commencing at 9.06am

Present: Her Worship the Mayor R Reese (Chairperson) and Councillor L Acland

In Attendance: Chief Executive (C Hadley), Administration Adviser (E-J Ruthven), and External Adviser (P Bell)

Apology: Councillor P Matheson

1. Apologies

Resolved CEE/2016/021

THAT an apology be received and accepted from Councillor Paul Matheson.

Her Worship the Mayor/Acland Carried

2. Confirmation of Order of Business

There was no change to the order of business.

3. Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4. Public Forum

There was no public forum.

5. Confirmation of Minutes

5.1 20 June 2016

Document number M1944, agenda pages 6 - 9 refer.

Resolved CEE/2016/022

THAT the minutes of the meeting of the Chief Executive Employment Committee, held on 20 June 2016, be confirmed as a true and correct record.

Her Worship the Mayor/Acland Carried

6. Exclusion of the Public

Her Worship the Mayor advised that Paul Bell, of Intepeople, would be in attendance for the Public Excluded agenda to answer questions and, accordingly, the following resolution was required to be passed:

Resolved CEE/2016/023

THAT, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, Paul Bell, remain after the public has been excluded, for all items of the public excluded agenda, as he has knowledge that will assist the Council;

AND THAT, in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, the knowledge that Paul Bell possesses relates to the Chief Executive’s performance, remuneration and development.

Acland/Her Worship the Mayor Carried

Resolved CEE/2016/024

THAT the public be excluded from the following parts of the proceedings of this meeting.

Acland/Her Worship the Mayor Carried

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

Chief Executive Employment Committee Meeting - Public Excluded Minutes - 20 June 2016

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person.

Staff Statistics - Quarterly Report for the Quarter ending 30 June 2016 and Chief Executive's Safe Work Observation

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(c)(i)

Chief Executive's Performance Review 2015/16 - Additional Information

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person

Chief Executive Performance Assessment 2015/16

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person

Chief Executive Remuneration Review 2015/16

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person

The meeting went into public excluded session at 9.07am and resumed in public session at 10.33am.

7. Re-admittance of the Public

Resolved CEE/2016/025

THAT the public be re-admitted to the meeting.

Acland/Her Worship the Mayor Carried

There being no further business the meeting ended at 10.33am.

Confirmed as a correct record of proceedings:

Chairperson Date

Minutes of a meeting of the Works and Infrastructure Committee

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Thursday 4 August 2016, commencing at 9.03am

Present: Councillor E Davy (Chairperson), Her Worship the Mayor R Reese, Councillors I Barker, L Acland, M Lawrey (Deputy Chairperson), G Noonan and T Skinner

In Attendance: Councillors B McGurk and M Ward, Group Manager Infrastructure (A Louverdis), Senior Asset Engineer - Transport and Roading (R Palmer), Engineering Adviser (S McAuley), Senior Asset Engineer - Facilities (P Ruffell) and Administration Adviser (L Halsall)

Apologies: Councillor Ruth Copeland for attendance, and Councillor Gaile Noonan for lateness

1. Apologies

Resolved WI/2016/051

THAT an apology be received and accepted from Councillor Ruth Copeland and Councillor Gaile Noonan for lateness.

Lawrey/Skinner Carried

2. Confirmation of Order of Business

The Chairman advised that a late item regarding a Council Submission to Tasman District Council on Regional Landfill Business Unit Proposal had been tabled and said a resolution needed to be passed for the item to be considered.

2.1 Submission to Tasman District Council on Regional Landfill Business Unit Proposal – Late Item

Resolved WI/2016/052

THAT the item regarding a Council Submission to Tasman District Council on Regional Landfill Business Unit Proposal be considered at this meeting as a major item not on the agenda, pursuant to Section 46A(7)(a) of the Local Government Official Information and Meetings Act 1987, to enable a timely decision to be made.

Davy/Barker Carried

3. Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4. Public Forum

4.1 Jill Williams, FishStop

Jill Williams of FishStop, supported by Nick Smith from NMIT, spoke about outdoor dining in Alton Street and related safety, parking and traffic issues in the area, including the NMIT campus.

Ms Williams showed a PowerPoint presentation (A1598882) in support of her address.

Attendance: Councillor Noonan joined the meeting at 9.19am.

In response to a question, Ms Williams clarified that she would like the FishStop’s current licence for outdoor dining to continue.

The Chairman advised that a Council report regarding outdoor dining leases had been requested.

A request was noted for information about related issues of ensuring a good pedestrian/cycle linkage for Collingwood Street and NMIT.

Attachments

1 A1598882 - FishStop PowerPoint Presentation

5. Confirmation of Minutes

5.1 23 June 2016

Resolved WI/2016/054

THAT the minutes of the meeting of the Works and Infrastructure Committee, held on 23 June 2016, be confirmed as a true and correct record.

Lawrey/Barker Carried

6. Status Report - Works and Infrastructure Committee - 4 August 2016

Document number R6354, agenda pages 12 – 15 refer.

Resolved WI/2016/055

THAT the Status Report Works and Infrastructure Committee 4 August 2016 (R6354) and its attachment (A1150321) be received.

Lawrey/Barker Carried

7. Chairperson's Report

Document number R6353, agenda pages 16 – 18 refer.

The Chairman thanked Committee members and staff for enabling quality decisions to be made in relation to a large number of projects, which had contributed towards making Nelson a better place.

Resolved WI/2016/056

THAT the Chairperson's Report (R6353) be received.

Davy/Lawrey Carried

Transport and Roading

8. 80 Scotia Street Road Stopping

Document number R6050, agenda pages 19 - 28 refer.

Senior Asset Engineer - Transport and Roading, Rhys Palmer, and Engineering Adviser, Sue McAuley, presented the report.

In response to a question, Ms McAuley advised that the traffic count which found that traffic volumes were between 450 and 550 per day was carried out several years ago, and she did not believe it was particularly high and was likely generated by local residents.

A discussion was held about which elected members should be appointed to the Hearings Panel.

Point of Order: A point of order was raised under Standing Orders 3.13.4(b) for disrespectful language. The Chairperson upheld the Point of Order.

Resolved WI/2016/057

THAT the report 80 Scotia Street Road Stopping (R6050) and its attachments (A1529664, A1532866 and A1538842) be received;

AND THAT a Hearing Panel of the Works and Infrastructure Committee be delegated to hear and consider objections to the proposed Road Stopping at 80 Scotia Street in accordance with the attached Terms of Reference (A1538842);

AND THAT the Chairman of the Works and Infrastructure Committee and Councillors Lawrey and Acland be appointed to the Hearing Panel, with Councillor Noonan as alternate;

AND THAT the area of road to be stopped be subject to final survey but be no greater than 85.87m² in area.

Her Worship the Mayor/Davy Carried

9. Stoke Urban Design - Progress Transport Projects

Document number R6216, agenda pages 29 - 35 refer.

Senior Asset Engineer - Transport and Roading, Rhys Palmer, presented the report.

In response to a question, Mr Palmer said he believed local residents would welcome the Putaitai Street right turn and that modelling had shown that it could help reduce travel times.

In response to another question, Mr Palmer advised that there were between 15-16,000 cars per day that travelled through Stoke on Main Road Stoke.

In response to a further question, Mr Palmer advised that the Songer Street traffic signals had the necessary capacity to deal with any increase in the number of through vehicles on Main Road Stoke as the number of vehicles turning right from Songer Street to Main Road Stoke reduces.

Resolved WI/2016/058

Receive the report Stoke Urban Design - Progress Transport Projects (R6216);

Approve the progression of the following transport projects in 2016/17:

· Implement Putaitai Street right turn;

· Design of Poormans Stream shared path between Neale Avenue and Main Road Stoke;

· Remove Strawbridge Square raised planters and close Putaitai Street entrance;

Approve the progression of the following transport projects in 2016/17 from the Stoke Centre Enhancement Account:

· Design Main Road Stoke traffic calming stage I - pedestrian refuge;

· Implement Bail Street parking optimisation;

· Concept design of Main Road Stoke traffic calming stage II;

Approve construction of Main Road Stoke traffic calming stage I;

Barker/Acland Carried

Recommendation to Council WI/2016/059

Approve bringing forward $85,000 from the 2018/19 Stoke Centre Enhancement Fund to enable the construction of Main Road Stoke traffic calming stage I to take place in 2017/18.

Barker/Acland Carried

Water, Wastewater, Stormwater

10. Business Cases - Tahunanui Hillside Stormwater - Moana Avenue to Rocks Road and Awatea Place Wastewater Pump Station

Document number R5986, agenda pages 36 - 76 refer.

Senior Asset Engineer – Facilities, Phil Ruffell, presented the report.

In response to a question, Mr Ruffell advised that there should not be any odour issues with the new wastewater pump station because of technological advances.

In response to questions, Mr Ruffell said that Council was seeking legal advice about how it may proceed in relation to residents that were not connected to the stormwater system. He explained that a lot of hill-side houses pre-dated the Building Act 1991 and some even the Resource Management Act 1991.

Document number R5986, agenda pages 36 - 76 refer.

Resolved WI/2016/060

THAT the report Business Cases- Tahunanui Hillside Stormwater- Moana Avenue to Rocks Road and Awatea Place Wastewater Pump Station (R5986) and its attachments (Tahunanui Hillside Stormwater- Moana Avenue to Rocks Road A1507720 and Awatea Place Wastewater Pump Station A1479115) be received;

AND THAT the two business cases presented (Tahunanui Hillside Stormwater- Moana Avenue to Rocks Road A1507720 and Awatea Place Wastewater Pump Station A1479115) be approved to allow works to proceed in 2016/17.

Davy/Noonan Carried

Land

11. 40 Frenchay Drive Easement for Purposes of Electricity Supply

Document number R6073, agenda pages 77 - 81 refer.

Group Manager Infrastructure, Alec Louverdis, presented the report.

In response to questions, Mr Louverdis advised that Council’s legal team would cover ownership issues when preparing easement agreements and that the Hammock Hill Family Trust was agreeable with what was being proposed.

Resolved WI/2016/061

Receive the report 40 Frenchay Drive Easement for Purposes of Electricity Supply (R6073) and its attachment (A1568725).

Lawrey/Barker Carried

Recommendation to Council WI/2016/062

Agree that all costs incurred by Council in this matter will be met by the Hammock Hill Family Trust.

Lawrey/Barker Carried

12. Submission to Tasman District Council on Regional Landfill Business Unit Proposal

Document number 6414, late item pages 2-6 refer.

Resolved WI/2016/063

Receive the report (R6073) and its attachment (A1598092);

Approve a submission to the Tasman District Council (A1598092) that indicates full support for the establishment of a 50:50 joint venture Regional Landfill Business Unit.

Davy/Acland Carried

There being no further business the meeting ended at 10.31am.

Confirmed as a correct record of proceedings:

Chairperson Date

Minutes of a meeting of the Planning and Regulatory Committee

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Thursday 11 August 2016, commencing at 9.02am

Present: Councillor B McGurk (Chairperson), Her Worship the Mayor R Reese, Councillors I Barker, E Davy, K Fulton (Deputy Chairperson), M Lawrey and M Ward, and Ms G Paine

In Attendance: Councillor G Noonan, Group Manager Strategy and Environment (C Barton), Senior Strategic Adviser (N McDonald), Manager Building (M Brown), Manager Operations and Asset Management (P Anderson), Manager Environmental Programmes (D Evans), Technical Officer – Environment (P Fisher) Environmental Programme Advisers (R Frizzell, R Popenhagen, L Hall, J Martin and S Moore-Lavo), Strategy and Environment Analyst (B Wayman), Team Leader Resource Consents (C Jenkins), Team Leader Building Inspections (P Bothwell), Manager Environmental Inspections (S Lawrence), Policy Coordinator (S Yarrow), Youth Councillors H Goldthorpe and E Edwards, and Administration Adviser (L Halsall)

Apologies: Nil.

1. Apologies

There were no apologies.

2. Confirmation of Order of Business

There were no changes to the order of business, but it was noted that there was a change to item 9, with an updated report having been circulated to elected members.

3. Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4. Public Forum

4.1 Doug Craig and Helen Campbell - Friends of Nelson Haven and Tasman Bay Inc

Mr Craig and Ms Campbell spoke about the Friends’ feedback to the draft Regional Policy Statement (RPS) and gave a PowerPoint presentation (A1602228).

Attachments

1 A1602228 - Friends of Nelson Haven and Tasman Bay Inc

In response to a question, Mr Craig advised that although the Friends did not support the use of hard coastal defences or reclamation, they were supportive of the use of planting and that dune restoration at Tahunanui seemed to have worked well.

4.2 Derek Shaw - Nelson Environment Centre

Mr Shaw, from the Nelson Environment Centre, spoke about the Centre’s feedback to the draft RPS.

Mr Shaw said that although the Centre was largely supportive of much in the draft RPS, he believed it could be improved by some additions and amendments. He suggested that similar to the current RPS, the draft should include a section detailing Council’s approach when there was a shortage of information and how Council would act as a resource user.

Mr Shaw said he believed chapters should be expanded to include vision statements and that a chapter on climate change be added to give this important subject a clear focus.

Mr Shaw added the Centre would like to see greater emphasis on waste management and sustainable ways of transport.

In response to a question about electric vehicles and lithium mines, Mr Shaw acknowledged that everything used resources and that ideally batteries would be made from renewable resources.

4.3 Derek Shaw - Brook Waimarama Sanctuary

Mr Shaw, from the Brook Waimarama Sanctuary, spoke about the Sanctuary’s feedback to the draft RPS.

Mr Shaw gave an update on the Sanctuary’s work, spoke of its vision and how its restoration project had created a strong sense of belonging among volunteers and supporters.

Mr Shaw gave his thanks for reference to the Sanctuary and its support of the vision for Whakatu Nelson and said that it would be useful if community groups could be mentioned in the objectives and policies part of the draft RPS.

Mr Shaw explained that the Sanctuary’s submission had concentrated on Chapter 8 regarding biodiversity, and highlighted concern about the fact that only half the significant natural areas on private land had been surveyed.

4.4 Christine Cleveland

Ms Cleveland spoke about her feedback to the draft RPS. Her presentation was supported by a hand-out summarising her key points (A1602677).

Attachments

1 A1602677 - Christine Cleveland Hand-out

A discussion was held regarding Ms Cleveland’s suggestion that Council consider a scheme reducing the size of rural land permitted for development to 7 hectare lots, which would be a more manageable size for landowners keen to restore the native ecosystem.

4.5 Jenny Easton

Ms Easton spoke about her feedback to the draft RPS. Two supporting hand-outs were circulated: Transition to a low-carbon economy for New Zealand (A1600764), and Communities for Climate Protection Programme Local Action Plan October 2008 (A1600766).

Attachments

1 A1600764 - Jenny Easton Hand-out 1

2 A1600766 - Jenny Easton Hand-out 2

In response to a question, Ms Easton advised she did not believe that New Zealand could take a similar course of action to combat rising sea levels as the Netherlands because of the large length of the New Zealand coastline and the significant costs involved.

4.6 John Moore and Kindra Douglas - Victory Community Centre

Dr Moore and Ms Douglas, from the Victory Community Centre, spoke about the Centre’s feedback to the draft RPS.

Dr Moore suggested that the RPS should explain how it was going to achieve its vision.

Dr Moore said he believed there were major social and environmental risks resulting from the way we were currently living and consuming. He suggested that Council encourage people to paint roofs a light colour because of the benefits in offsetting carbon dioxide, and not celebrate the increase in tourism and flights because of the related environmental costs.

Dr Moore added that housing and living wage issues should be addressed.

4.7 Debs Martin and Sally Gepp - Forest and Bird

Ms Martin and Ms Gepp, from Forest and Bird, spoke about the organisation’s feedback to the draft RPS. A supporting hand-out was circulated (A1603482).

Attachments

1 Forest and Bird Hand-out

Ms Martin said that she was looking forward to the next iterations of the RPS and working with Council on the development of the RPS.

In response to a question, Ms Martin said she believed some more work was necessary in relation to the freshwater and coastal parts of the RPS to make it more complementary to the National Policy Statement.

Clare Barton, Group Manager Strategy and Environment, thanked all those who had taken part in the public forum and encouraged them to stay involved with the process of developing the RPS. She advised that producing the RPS was an iterative process and there was still some work to be done, and that councillors would receive feedback over the next few months.

Concern was raised regarding the process of the public forum being used for providing feedback on the draft RPS, and it was suggested that officers consider how the issue should be addressed.

Attendance: the meeting adjourned for morning tea at 10.30am until 10.43am during which time Her Worship the Mayor and Councillor Fulton left the meeting.

5. Confirmation of Minutes

5.1 30 June 2016

Document number M1966, agenda pages 7 - 12 refer.

Resolved PR/2016/041

THAT the minutes of the meeting of the Planning and Regulatory Committee, held on 30 June 2016, be confirmed as a true and correct record.

Barker/McGurk Carried

6. Status Report - Planning and Regulatory Committee - 11 August 2016

In response to a question, Clare Barton, Group Manager Strategy and Environment, advised that there had been initial conversations in relation to establishing a warrant of fitness for rental housing, and the issue would come back to Council in May 2017 as signalled in the report.

Attendance: Cr Fulton returned to the meeting at 10.45am.

Document number R6399, agenda pages 13 - 15 refer.

Resolved PR/2016/043

THAT the Status Report Planning and Regulatory Committee 11 August 2016 (R6399) and its attachment (A1155975) be received.

Lawrey/Ward Carried

7. Chairperson's Report

The Chairperson gave an overview of the Committee’s noteworthy achievements during the triennium and thanked members and staff for their contributions.

It was noted that it was Councillor Ward’s final Planning and Regulatory Committee meeting with his first being 30 years ago.

Document number R6430, agenda pages 16 - 17 refer.

Resolved PR/2016/044

THAT the Chairperson’s Report (R6430) be received and the contents are noted.

McGurk/Fulton Carried

Environment

8. Strategy and Environment Report for 1 April to 30 June 2016

Dean Evans, Manager Environmental Programmes, presented the report.

Mr Evans introduced staff from the environmental programmes team and thanked community volunteers for their work.

In response to questions, officers advised that significant progress was being made in relation to biodiversity issues and that Council was moving towards a completely electronic process for administering building consents, for which there appeared to be community support.

Attendance: Councillor Ward left the meeting at 11.03am.

In response to a question, Clare Barton, Group Manager Strategy and Environment, advised the Ministry of Environment had signalled there would be a draft document in October/November 2016 around the National Environment Standards for Air (NESA).

It was noted that the Chairman requested feedback in relation to South Pine’s application to extend the timeframe to comply with the second stage of emission improvements.

Attendance: Councillor Ward returned to the meeting at 11.05am.

In response to questions, officers advised that videos promoting Nelson Nature had received 120,000 hits and it was planned to include some animations; and that generally good practices in relation to stormwater were evident among local businesses.

A discussion was held in relation to the Warmer Healthier Homes Nelson-Marlborough Project. Officers explained that most referrals came via medical practices and the District Health Board, and also organisations such as Age Concern, and that the aim was to target the elderly, those on low incomes, and families with children with health issues.

Project Maitai was discussed, with officers advising that it was hoped that the health of the reservoir could be addressed in the long term by potentially introducing an aeration system, but that this was a costly solution.

In response to a question, officers advised there was no easy fix for the issue of cleanliness of the Maitai, particularly when rain washes animal excrement into the river.

It was noted the Chairperson requested the annual figures for parking enforcement be included in future reports.

In response to a question, officers advised that the number of alcohol applications was not significantly less and that the 190 included in the report should actually read 390.

Attendance: Councillor Lawrey left the meeting at 11.25am.

Document number R6097, agenda pages 18 - 45 refer.

Resolved PR/2016/045

Receive the report Strategy and Environment Report for 1 April to 30 June 2016 (R6097) and its attachments (A1566211, A1576614 and A1578137);

Approve the Nelson City Council Dog Control Activity Report 2015-2016 in Attachment 2 to Report R6097 (A1576614);

Approve the Nelson District Licensing Committee Annual Report 2015-2016 in Attachment 3 to Report R6097 (A1578137);

Note a workshop is to be scheduled for November 2016 to update the Council on the Draft Whakamahere Whakatu Nelson Plan.

Davy/Fulton Carried

Attendance: Ms Paine left the meeting at 11.32am.

Policy and Planning

9. Parking and Vehicle Control Bylaw (2011), No 207, Amendments to Schedules

Peter Anderson, Manager Operations and Asset Management, presented the report.

Document number R6025, agenda pages 46 - 54 refer.

Resolved PR/2016/046

THAT the report Parking and Vehicle Control Bylaw (2011), No 207, Amendments to Schedules (R6025) and its attachments (A1542739, A1596484, A1570147, A1570194, A1570961 and A1600805) be received;

AND THAT the amendments detailed in report R6025 to the following Schedules of Bylaw No 207, Parking and Vehicle Control (2011), be approved:

- Schedule 4: Special parking areas

- Schedule 9: No Stopping.

Davy/Barker Carried

In response to a question, Mr Anderson said that he did not envisage there would be a problem adding two disabled carparks outside the Suter Gallery, but that the issue would probably have to come back to Council.

Concern was raised about the six metre length of no stopping lines being proposed to the western side of the Maitai footbridge; it was suggested that this should be increased to 12 metres.

Clare Barton, Group Manager Strategy and Environment, advised the length had been based on expert advice of transport planners, and that the key issue was monitoring it.

There being no further business the meeting ended at 11.36am.

Confirmed as a correct record of proceedings:

Chairperson Date

Minutes of a meeting of the Chief Executive Employment Committee

Held in Ruma Mārama, Civic House, 110 Trafalgar Street, Nelson

On Tuesday 16 August 2016, commencing at 2.07pm

Present: Her Worship the Mayor R Reese (Chairperson), Councillors L Acland and P Matheson (Deputy Mayor)

In Attendance: Manager People and Capability (S Vincent), Administration Adviser (L Halsall), and External Adviser (P Bell)

1. Apologies

There were no apologies.

2. Confirmation of Order of Business

There was no change to the order of business.

3. Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4. Public Forum

There was no public forum.

5. Confirmation of Minutes

5.1 1 August 2016

Document number M2051, agenda pages 6 - 9 refer.

Resolved CEE/2016/032

THAT the minutes of the meeting of the Chief Executive Employment Committee, held on 1 August 2016, be confirmed as a true and correct record.

Her Worship the Mayor/Acland Carried

6. Utilisation of Report It Now and employee assistance services (2013-2016 financial years)

Document number R6425, agenda pages 10 - 11 refer.

Stephanie Vincent, Manager People and Capability, presented the report.

Resolved CEE/2016/033

Receive the report Utilisation of Report It Now and employee assistance services (2013-2016 financial years).

Acland/Matheson Carried

7. Exclusion of the Public

Resolved CEE/2016/034

THAT, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, Paul Bell remains after the public has been excluded, for the Public Excluded agenda, as he has knowledge that will assist the Council;

Acland/Matheson -Carried

Resolved CEE/2016/035

THAT the public be excluded from the following parts of the proceedings of this meeting.

Acland/Matheson Carried

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

Chief Executive Employment Committee Meeting - Public Excluded Minutes - 1 August 2016

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(c)(i)

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person.

Performance Review Report - CE's Comments

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person

Chief Executive Performance Assessment 2015/16

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person

Chief Executive Remuneration Review 2015/16

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person

The meeting went into public excluded session at 2.25pm and resumed in public session at 2.37pm.

8. Re-admittance of the Public

Resolved CEE/2016/036

THAT the public be re-admitted to the meeting.

Her Worship the Mayor/Matheson Carried

There being no further business the meeting ended at 2.39pm.

Confirmed as a correct record of proceedings:

Chairperson Date

Minutes of a meeting of the Community Services Committee

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Thursday 18 August 2016, commencing at 9.04am

Present: Councillor P Rainey (Chairperson), Her Worship the Mayor R Reese, Councillors R Copeland, M Lawrey, P Matheson, G Noonan (Deputy Chairperson), T Skinner and M Ward

In Attendance: Councillors I Barker and K Fulton, Group Manager Infrastructure (A Louverdis), Group Manager Strategy and Environment (C Barton), Group Manager Community Services (C Ward), Senior Strategic Adviser (N McDonald), Youth Councillors (A Tonks and J Allison), Manager Communications and Acting Manager Libraries and Heritage Facilities (P Shattock), Manager Administration (P Langley) and Administration Advisor (J McDougall).

1. Apologies

There were no apologies.

2. Confirmation of Order of Business

The Chairperson advised that after the agenda had been distributed, two public forum speakers had been confirmed.

3. Interests

There were no updates to the Interests Register.

Councillor Noonan declared an interest with item 5 of the Public Excluded agenda, Community Investment Funding Panel Appointment.

Councillor Barker (as attendee) declared an interest in item 9 of the public agenda, Campground Review.

No other interests with items on the agenda were declared.

4. Public Forum

1.1. Steve Cross

Steve Cross suggested that the recommendation in the agenda for the Committee about the Stoke Community and Sports Facility – Tender be referred to the incoming Council following the October 2016 elections. Mr Cross spoke about budget overruns and the unavailability of the St Barnabas Church land, adjacent to the Facility. Mr Cross suggested that only up to 50 people could use the facility on Saturdays; that one major user had not yet signed the user agreement; and that a cost of $4,600 per square metre was expensive considering that the Facility did not include a sports hall.

1.2. Stuart Walker

Stuart Walker spoke about the Stoke Community and Sports Facility, noting that the items he had intended to raise had been covered by the previous speaker. Mr Walker spoke about the increase in the budget for the Facility from $5.6m to $6.1m with an additional $350,000 being sought. He also queried the professional fees of $760,000. Mr Walker suggested that the community was not getting what it wanted.

In answer to a query, Mr Walker said that he believed that although sports people were enthusiastic about the Facility, that others were not in favour of it. He also noted the issue of not being able to expand into the St Barnabas Church land.

Attendance: Her Worship the Mayor left the meeting at 9.15am.

5. Confirmation of Minutes

5.1 7 July 2016

Document number M1992, agenda pages 9 - 16 refer.

Resolved CS/2016/064

THAT the minutes of the meeting of the Community Services Committee, held on 7 July 2016, be confirmed as a true and correct record.

Copeland/Matheson Carried

6. Status Report - Community Services Committee - 18 August 2016

Document number R6433, agenda pages 17 - 20 refer.

Resolved CS/2016/065

THAT the Status Report Community Services Committee 18 August 2016 (R6433) and its attachment (A1157454) be received.

Ward/Copeland Carried

7. Chairperson's Report

The Chairperson gave an Oral report, reflecting on the achievements of the Committee over the triennium and noting that it was his last meeting after nine years in the role.

The Chairperson thanked the officers he had worked with, and noted their support and dedication to the role. He also thanked Councillor Noonan for her hard work as Deputy Chair.

Attendance: Her Worship the Mayor returned to the meeting at 9.22am.

Councillors thanked the Chairperson for his contribution to the Committee.

Arts, Festivals and Events

8. 175th Commemorations and Legacy Projects

Document number R6381, agenda pages 21 - 27 refer.

Group Manager Community Services, Chris Ward presented the report.

Councillors discussed the report including querying if the legacy trail was targeted at locals or visitors; what the ongoing costs for the trail and related App were; and whether a Maori legacy trail and App would be actioned at the same time and what the cost would be.

Mr Ward noted that the concept of a Maori legacy trail would be discussed with iwi at the appropriate time.

Resolved CS/2016/066

Receives the report 175th Commemorations and Legacy Projects (R6381);

Ward/Lawrey Carried

In answer to a query about the possibility of an artwork to mark the 175^th Commemorations, Mr Ward noted that there were no artworks currently awaiting commissioning.

Councillor Lawrey, seconded by Councillor Copeland , moved a motion:

Approves the creation of a public artwork celebrating Nelson’s 175^th anniversary.

The motion was put and lost.

Attendance: Councillor Ward left the meeting from 9.55am to 9.56am.

Councillors then expressed their views for and against the officer recommendation. .

Resolved CS/2016/067

Approves the creation of a Legacy Trail and associated activities and events as outlined in report R6381 to commemorate the 175^th Anniversary of Nelson in 2017.

Ward/Skinner Carried

Attendance: the meeting adjourned for morning tea from 10.05am to 10.30am.

Recreation and Leisure

9. Stoke Community and Sport Facility - Tender Feedback

Document number R6225, agenda pages 90 - 95 refer.

Manager Capital Projects, Shane Davies, presented the report with Major Projects Engineer, Darryl Olverson, in attendance.

In answer to a query, Mr Davies said that he was having discussions with the consultant regarding the accuracy of the estimate.

In response to queries, Mr Davies noted that: vision 2060 had been considered as part of the design process; using solar power for water heating was less cost-effective than electricity; eco-friendly energy solutions were cost-effective in the long term; the building cost was $2040 per square metre; no sports hall was included in the brief as there were good facilities already at Saxton Field and the Trafalgar Centre; there had been no conversation with the Solar Power organisation; and the energy system proposed was widely used throughout New Zealand.

In response to a query from a councillor, prompted by a public forum comment, Mr Olverson noted that the limit of 50 people using the Facility on a Saturday did not include sportspeople or café users.

In response to a query, Group Manager Community Services, Mr Ward, noted that it was inaccurate to suggest that the St Barnabas Church land was not available for future growth. He said that St Barnabas Church was in the process of developing a strategic plan for property matters.

Attendance: Councillor Matheson left the meeting from 10.49am to 10.52am.

In response to a query about possible cost saving measures, Marc Barron, architect, detailed two approaches: redesigning the interior of the building; or reducing the size of the proposed building.

In response to a query regarding the St Barnabas Church land, Mr Barron said that the design of the Facility was not contingent on any other areas of land for it to work successfully.

Attendance: Councillor Lawrey left the meeting from 11.10am to 11.12am.

Resolved CS/2016/068

Receives the report Stoke Community and Sport Facility - Tender Feedback (R6225).

Rainey/Noonan Carried

There was discussion for and against the recommendation to Council. Councillors noted that it was important that the matter was considered by the full Council as the Facility was to fulfil the needs expressed by the community and had been supported in the public consultation process.

The motion was put and a division was called.

Councillor Copeland	Aye
Councillor Lawrey	Aye
Councillor Matheson	Aye
Councillor Noonan	Aye
Councillor Rainey	No
Councillor Skinner	No
Councillor Ward	Aye
Her Worship the Mayor	Aye

The motion was passed, 6-2.

Recommendation to Council CS/2016/069

Approves that an additional $350,000 be included in the 2016/17 financial year to complete the Stoke Community and Sport Facility project.

Noonan/Rainey Carried

10. Campground Review

Document number R6437, agenda pages 28 - 89 refer.

Group Manager Community Services, Chris Ward, presented the report.

Resolved CS/2016/070

Receives the report Campground Review (R6437) and its attachment (A1448988);

Notes that capital improvements to the Maitai Motor Camp will be considered as part of the development of the 2018-2028 Long Term Plan.

Rainey/Ward Carried

In answer to a query, Mr Ward noted that the need for a strategic vision in relation to the campgrounds had emerged during consultation process.

Attendance: Councillor Ward left the meeting from 11.34am to 11.37am.

The importance of re-opening the Brook Valley campground was highlighted.

Attendance: Her Worship the Mayor left the meeting from 11.44am to 11.45am.

Recommendation to Council CS/2016/071

1. Council should identify its strategic requirements around the provision of campgrounds and prioritise these.

2. Council should encourage each campground to work with Nelson Tasman Tourism to plan for improved marketing.

3. Each Campground should review its development plans to ensure that facilities are optimised around their target markets.

4. Each lease should be reviewed prior to renewal, to ensure operators are incentivised to perform well, taking account of social and economic benefits.

Ward/Lawrey Carried

Attendance: Councillor Matheson left the meeting at 11.54am.

Community Development

11. Emergency Housing Update

Document number R6103, agenda pages 95 - 98 refer.

Group Manager Community Services, Chris Ward, presented the report and updated the Committee on two items: agreement had been reached with the Salvation Army to provide emergency housing services for youth; and the Housing Trust had progressed its plans related to the Community Investment Fund allocation.

Resolved CS/2016/072

Receives the report Emergency Housing Update (R6103) and its attachment (A1602177);

Rainey/Ward Carried

Attendance: Councillor Lawrey left the meeting from 12.03pm to 12.05pm.

In response to a query, Mr Ward noted that if any requests for assistance were to be made to central government in regard to emergency housing, it would be important to support any request with accurate data. He noted the difficulty in documenting and gathering any such data.

Councillors expressed concern about the transfer of government responsibilities to local authorities without funding.

Resolved CS/2016/073

Notes the allocation of funding made by the Community Investment Panel for 2016/17 and 2017/18 to provide emergency housing and youth emergency housing services;

Requests that the Mayor writes to the Minister of Social Housing and the Minister of Social Development asking that Ministry of Social Development make funding available for both Emergency Housing and support services for those in Emergency Housing in Nelson.

Rainey/Noonan Carried

Attendance: Councillor Noonan left the meeting from 12.16pm to 12.19pm.

Marina

12. Nelson Marina Advisory Group

Document number R6291, agenda pages 99 - 105 refer.

Group Manager Community Services, Chris Ward, presented the report

Resolved CS/2016/074

Receives the report Nelson Marina Advisory Group (R6291) and its attachment (A1583567).

Rainey/Noonan Carried

Attendance: Councillor Lawrey left the meeting at 12.23pm.

Recommendation to Council CS/2016/075

Establishes the Nelson Marina Advisory Group;

Approves the Terms of Reference (A1583567) for the Nelson Marina Advisory Group;

Delegates responsibility for appointing members to the Nelson Marina Advisory Group to a panel consisting of the Mayor, Deputy Mayor and Chair of Community Services.

Her Worship the Mayor/Noonan Carried

REPORTS FROM COMMITTEES

13. Community Investment Funding Panel - 29 June 2016

Document number R6436, agenda pages 106 - 111 refer.

Resolved CS/2016/076

THAT the minutes of a meeting of the Community Investment Funding Panel, held on 29 June 2016, be received.

Rainey/Copeland Carried

14. Youth Council Update

Youth Councillors Annie Tonks and Joseph Alison provided an update on Youth Council activities and noted that Jordan Lankshear had been chosen to represent the Youth Council at the opening of the Nelson garden at Huangshi, in China.

15. Nelson Youth Council - 9 June 2016

Document number M1923, agenda pages 112 - 116 refer.

Resolved CS/2016/077

THAT the minutes of a meeting of the Nelson Youth Council, held on 9 June 2016, be received.

Rainey/Ward Carried

16. Exclusion of the Public

Resolved CS/2016/078

THAT the public be excluded from the following parts of the proceedings of this meeting.

Ward/Copeland Carried

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

Community Services Committee Meeting - Public Excluded Minutes - 7 July 2016

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

Community and Commercial Leases - Omnibus Report

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Community Investment Funding Panel Appointment

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person

Campground leases

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The meeting went into public excluded session at 12.34pm and resumed in public session at 1.53pm.

17. Re-admittance of the Public

Resolved CS/2016/079

THAT the public be re-admitted to the meeting.

Ward/Noonan Carried

There being no further business the meeting ended at 1.54pm.

Confirmed as a correct record of proceedings:

Chairperson Date

Minutes of a meeting of the Joint Shareholders Committee

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Tuesday 23 August 2016, commencing at 1.31pm

Present: Her Worship the Mayor of Nelson R Reese (Chairperson), Nelson City Councillors P Matheson, B McGurk, I Barker, E Davy, His Worship the Mayor of Tasman R Kempthorne, Tasman District Councillors M Higgins, J Edgar, and S Bryant

In Attendance: Nelson City Councillor G Noonan, Tasman District Council Chief Executive (L McKenzie), Tasman District Council Corporate Services Manager (M Drummond), Nelson City Council Group Manager Corporate Services (N Harrison), Nelson City Council Group Manager Community Services (C Ward), and Administration Adviser (S Burgess)

Apologies: Nelson City Councillor P Rainey and Tasman District Councillors T King and T Norriss for absence, and Tasman District Councillor J Edgar for lateness

1. Apologies

Resolved JSC/2016/011

THAT apologies be received and accepted from Nelson City Councillor P Rainey and Tasman District Councillors T King and T Norriss for absence, and Tasman District Councillor J Edgar for lateness.

Matheson/Higgins Carried

2. Confirmation of Order of Business

There was no change to the order of business.

3. Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4. Public Forum

There was no public forum.

5. Confirmation of Minutes

5.1 15 April 2016

Document number M1835, agenda pages 7 - 11 refer.

Resolved JSC/2016/012

THAT the minutes of the meeting of the Joint Shareholders Committee, held on 15 April 2016, be confirmed as a true and correct record.

Her Worship the Mayor of Nelson/His Worship the Mayor of Tasman

Carried

6. Trustee rotation and remuneration - Tasman Bays Heritage Trust

Document number R6123, agenda pages 12 - 15 refer.

Nelson City Council Group Manager Community Services, Chris Ward, presented the report.

Attendance: Tasman District Councillor Judene Edgar joined the meeting at 1.34pm.

Resolved JSC/2016/013

Receives the report Trustee rotation and remuneration - Tasman Bays Heritage Trust (R6123) and its attachment (A1586077);

Notes the decision of the Tasman Bays Heritage Trust Appointments Committee to:

- Re-appoint Liz Richards as a Trustee of the Tasman Bays Heritage Trust for a period of three years, ending October 2019;

- Re-appoint Chris Bowater as a Trustee of the Tasman Bays Heritage Trust for a period of three years, ending October 2019;

Confirms that Trustees’ remuneration pool for the Tasman Bays Heritage Trust remains at the current level ($62,400) for the 2016/17 financial year.

His Worship the Mayor of Tasman/Davy Carried

7. Exclusion of the Public

Simon Orr of the Nelson Airport Ltd, and Phil Lough, Martin Byrne and Daryl Wehner of Port Nelson Ltd, were to be in attendance for Items 4 and 5 respectively of the Public Excluded agenda to answer questions and, accordingly, the following resolution was required to be passed:

Resolved JSC/2016/014

THAT, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, Simon Orr of the Nelson Airport Ltd, and Phil Lough, Martin Byrne and Daryl Wehner of Port Nelson Ltd, remain after the public has been excluded, for Items 4 and 5 respectively of the Public Excluded agenda (Nelson Airport Limited - final Statement of Intent 2016/17 and Port Nelson Ltd Draft Statement of Corporate Intent 2016/19), as they have knowledge that will assist the Councils;

AND THAT, in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, the knowledge that Simon Orr of the Nelson Airport Ltd, and Phil Lough, Martin Byrne and Daryl Wehner of Port Nelson Ltd possess relates to their respective organisations statement of intent.

Her Worship the Mayor of Nelson/His Worship the Mayor of Tasman

Carried

Resolved JSC/2016/015

THAT the public be excluded from the following parts of the proceedings of this meeting.

Her Worship the Mayor of Nelson/His Worship the Mayor of Tasman

Carried

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

Joint Shareholders Committee Meeting - Public Excluded Minutes - 15 April 2016

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(h)

To enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

Nelson Airport Limited - final Statement of Intent 2016/17

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(h)

To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

Port Nelson Ltd Draft Statement of Corporate Intent 2016/19

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Nelson Airport Director Reappointment

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person

Directors' Remuneration 2016 - Port Nelson Ltd and Nelson Airport Ltd

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The meeting went into public excluded session at 1.35pm and resumed in public session at 2.34pm.

8. Re-admittance of the Public

Resolved JSC/2016/016

THAT the public be re-admitted to the meeting.

Her Worship the Mayor of Nelson/McGurk Carried

There being no further business the meeting ended at 2.34pm.

Confirmed as a correct record of proceedings:

Chairperson Date

Minutes of a meeting of the Governance Committee

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Thursday 25 August 2016, commencing at 9.00am

Present: Councillor I Barker (Chairperson), Her Worship the Mayor R Reese, Councillors L Acland (Deputy Chairperson), E Davy, K Fulton, P Matheson, B McGurk, G Noonan and P Rainey, Mr J Murray and Mr J Peters

In Attendance: Councillor T Skinner, Acting Chief Executive and Group Manager Community Services (C Ward), Group Manager Infrastructure (A Louverdis), Group Manager Strategy and Environment (C Barton), Group Manager Corporate Services (N Harrison), Senior Strategic Adviser (N McDonald), Senior Accountant (T Hughes), Manager Communication and Acting Manager Libraries and Heritage Facilities (P Shattock), Manager Administration (P Langley) and Administration Advisor (J McDougall)

Apologies: Her Worship the Mayor R Reese and Councillor K Fulton for lateness.

1. Apologies

Resolved GOV/2016/096

THAT apologies be received and accepted from Her Worship the Mayor and Councillor Fulton for lateness.

Davy/Rainey Carried

2. Confirmation of Order of Business

2.1 Forestry Review - Supplementary Information – M2117

The Chairperson noted that a late item was to be considered in Public Excluded and therefore the following resolution was to be passed.

Resolved GOV/2016/097

THAT the public excluded item regarding Forestry Review - Supplementary Information be considered at this meeting as a major item not on the agenda, pursuant to Section 46A(7)(a) of the Local Government Official Information and Meetings Act 1987, to enable a timely decision to be made.

Murray/Matheson Carried

3. Interests

There were no updates to the Interests Register requested.

Councillor Rainey declared an interest with item 8, Nelson Cycle Lift Society – approval of project plan.

4. Public Forum

There was no public forum.

5. Confirmation of Minutes

5.1 14 July 2016

Document number M1999, agenda pages 11 - 19 refer.

Resolved GOV/2016/098

THAT the minutes of the meeting of the Governance Committee, held on 14 July 2016, be confirmed as a true and correct record.

Murray/McGurk Carried

6. Status Report - Governance Committee - 25 August 2016

Document number R6468, agenda pages 20 - 21 refer.

Resolved GOV/2016/099

THAT the Status Report Governance Committee 25 August 2016 (R6468) and its attachment (A1160658) be received.

Davy/McGurk Carried

7. Chairperson's Report

Document number R6467, agenda pages 22 - 23 refer.

Resolved GOV/2016/100

THAT the Chairperson's Report (R6467) be received.

Barker/Acland Carried

Attendance: Councillor Fulton joined the meeting at 9.06am.

The Chairperson thanked Committee members and councillors, senior management and staff. He noted that both the Audit, Risk and Finance Subcommittee and the Commerce Subcommittee had been set up at the beginning of the triennium and that this had been a valuable exercise. The Chairperson added that Nelson City had benefited from the expertise of the two external appointees, John Murray and John Peters, and thanked them for their contribution.

Councillors echoed the Chairperson’s comments.

8. The Nelson Regional Development Agency (NRDA) draft Statement of Intent 2016/17

Document number R5353, agenda pages 30 - 47 refer.

Group Manager Community Services, Chris Ward, presented the report and introduced NRDA Chair, John Palmer, and NRDA Chief Executive Officer, Mark Rawson, who both spoke to the meeting about the Statement of Intent 2016/17.

Mr Ward advised that there were no issues at present with the formal winding up of the Economic Development Agency.

Mr Palmer advised that the NRDA budget was tight, meaning additional funding would be needed for any projects that were not already part of the work programme. He said that any such funding requests would come to Council for consideration. Mr Palmer added that the NRDA hoped to attract third party funding for some projects.

In response to a query, Mr Palmer noted that the quarterly reports prepared by the NRDA were prepared primarily for stakeholders, including the Tasman District Council.

In response to a query, Mr Rawson agreed that NRDA would be looking for investment from the private sector, including the tourism industry.

Resolved GOV/2016/101

THAT the report The Nelson Regional Development Agency draft Statement of Intent 2016/17 (R5353) and its attachment (A1603844) be received.

Noonan/Davy Carried

Recommendation to Council GOV/2016/102

THAT the Nelson Regional Development Agency Statement of Intent 2016/17 (A1603844) be approved subject to any minor edits.

Noonan/McGurk Carried

Attendance: Councillor Rainey left the table at 9.44am.

Governance

8. Nelson Cycle Lift Society - approval of project plan

Document number R6070, agenda pages 24 - 29 refer.

Group Manager Community Services, Chris Ward, presented the report.

Attendance: Councillor Matheson left the meeting from 9.44am to 9.46am.

In answer to a query, Mr Ward advised that feedback had been received from local residents through the annual plan process and there had been general support for the concept. He said there would be further opportunities for community feedback as part of the resource consent process and when Council considered the lease of the land.

Attendance: Her Worship the Mayor joined the meeting at 10.05am.

In response to questions, Mr Ward:

· noted the support from the community for the project was for Council to act as a facilitator not an investor.

· advised that Stage one, project focus, was expected to be completed in February 2017.

Attendance: The meeting adjourned for morning tea from 10.22am to 10.35am.

Mark Rawson, CEO, Nelson Regional Development Agency, joined the meeting to provide advice. Mr Rawson suggested that the project plan be considered as a type of pre-commercial business case which would provide the key parameters for any investor.

He noted that there was likely to be only a small number of investors in New Zealand that would be interested in this type of project and have the capacity to take it forward. The investment would need to be attractive for investors to consider becoming involved with the project and Nelson was competing with other regions which had similar projects. He said that the project plan would provide a tool to start the conversation with investors on barriers to investment, keys to success and other relevant issues.

Resolved GOV/2016/103

THAT the report Nelson Cycle Lift Society - approval of project plan (R6070) and its attachment (A1575700) be received.

Her Worship the Mayor/Fulton Carried

Recommendation to Council GOV/2016/104

THAT the brief for the economic assessment be signed off by the Chief Executives of Nelson City Council and the Nelson Regional Development Agency.

Her Worship the Mayor/Fulton Carried

9. Review of Audit, Risk and Finance - survey results

Document number R6474, agenda pages 48 - 55 refer.

John Peters, Chair, Audit, Risk and Finance Subcommittee presented the report.

Attendance: Councillor Rainey returned to the meeting, and Councillor Skinner left the meeting, at 10.54am. Her Worship the Mayor and Councillor Fulton left the meeting from 10.54am to 10.56am.

Resolved GOV/2016/105

Receives the report Review of Audit, Risk and Finance - survey results (R6474) and its attachment (A1605386).

Peters/Acland Carried

10. Draft Annual Report 2015/16

Document number R6401, agenda pages 56 - 244 refer.

Senior Strategic Advisor, Nicky McDonald and Senior Accountant, Tracey Hughes, presented the report. The Audit Director, Bede Kearney joined the meeting.

In answer to a query, Ms Hughes advised that the change in the revaluation was due to the fact that the Council annual revaluation was not yet completed and to a revaluation of assets undertaken by Nelson Airport Ltd.

In response to a query, Ms McDonald said more explanation would be provided to explain the water quality results. She added that for solid waste, the long run trend was a reduction but the most recent year had a slight increase.

In response to a query about the City’s water supply in relation to the water quality issues in Havelock North, General Manager Infrastructure, Alec Louverdis, provided a summary of the differences between Nelson and Hastings’ water supply and the testing regime employed in Nelson for our reticulation system and reservoirs.

Resolved GOV/2016/106

Receive the report Draft Annual Report 2015/16 and its attachments (R6401);

Refer to Council the delegation to consider the final Annual Report 2015/16.

Davy/Acland Carried

Recommendation to Council GOV/2016/107

Note the draft Annual Report 2015/16 has been prepared and will be audited before being presented to Council for adoption.

Davy/Acland Carried

Attendance: Councillor Fulton left the meeting from 11.17am to 11.19am.

Finance

11. Rates remissions for Year ending 30 June 2016

Document number R5509, agenda pages 245 - 256 refer.

Group Manager Corporate Services, Nikki Harrison, and Rates Officer, Theo Aitken, presented the report.

Resolved GOV/2016/108

THAT the report Rates remissions for Year ending 30 June 2016 (R5509) and its attachments (A1383906 and A1575764) be received.

Davy/McGurk Carried

12. Carry Forwards from 2015/16

Document number R6442, agenda pages 257 - 263 refer.

Senior Accountant, Tracey Hughes, and Manager Capital Projects, Shane Davies, presented the report.

In response to a query, Mr Davies advised that monthly reporting had replaced the previous projection process as the monthly reports provided more accurate and up to date information.

In answer to a query, Ms Hughes noted that an item of operational expenditure could be carried forward if it was an ongoing project, rather than an item which received an annual funding line, such as for maintenance.

Resolved GOV/2016/109

Receive the report Carry Forwards from 2015/16 (R6442).

Peters/Rainey Carried

Recommendation to Council GOV/2016/110

Approve the carry forward of $16,029,000 unspent capital budget for use in 2016/17;

Approve the offsetting of $219,000 of capital spent in 2015/16 against 2016/17 budgets;

Approve the carry forward of $3,085,203 of unspent operating budget for use in 2016/17.

Note savings in 2015/16 capital expenditure of $2,619,000.

Peters/Rainey Carried

REPORTS FROM COMMITTEES

13. Audit, Risk and Finance Subcommittee - 4 August 2016

Document number M2061, agenda pages 264 - 269 refer.

Resolved GOV/2016/111

THAT the unconfirmed minutes of a meeting of the Audit, Risk and Finance Subcommittee, held on 4 August 2016, be received.

Peters/McGurk Carried

13.1 Corporate Report to 31 May 2016

Recommendation to Council GOV/2016/112

THAT unbudgeted expenditure of $50,000 be approved for engaging external resource to assist delivering the Internal Audit Plan 2016/17.

Peters/McGurk Carried

13.2 Internal Audit Report to 30 June 2016

Recommendation to Council GOV/2016/113

NOTE the internal audit findings, recommendations and status of action plans up to 30 June 2016.

Peters/McGurk Carried

14. Commercial Subcommittee - 4 August 2016

Document number M2063, agenda pages 270 - 273 refer.

Resolved GOV/2016/114

THAT the unconfirmed minutes of a meeting of the Commercial Subcommittee, held on 4 August 2016, be received.

Murray/Noonan Carried

15. Exclusion of the Public

Resolved GOV/2016/115

THAT the public be excluded from the following parts of the proceedings of this meeting.

Peters/Davy Carried

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

Governance Committee Meeting - Public Excluded Minutes - 14 July 2016

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person.

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

Status Report - Governance Committee - 25 August 2016

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Events Fund application Marchfest 2017 - Supplementary Information

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(b)(ii)

Land Purchase - Nelson Marina

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Forestry Review - Supplementary Information

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(h)

To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

Audit, Risk and Finance Subcommittee Meeting - Public Excluded Minutes - 4 August 2016

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(j)

To prevent the disclosure or use of official information for improper gain or improper advantage.

Commercial Subcommittee Meeting - Public Excluded Minutes - 4 August 2016

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(h)

To enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

The meeting went into public excluded session at 11.37am and resumed in public session at 1.04pm.

16. Re-admittance of the Public

Resolved GOV/2016/116

THAT the public be re-admitted to the meeting.

Acland/Noonan Carried

There being no further business the meeting ended at 1.05pm.

Confirmed as a correct record of proceedings:

Chairperson Date

Option 1: Provide Sinks
Advantages	· Consistent with previous decision of Council
Risks and Disadvantages	· May no longer be in line with the preferences of Council
Option 2: Provide signage
Advantages	· Aligns with current preferences of Council and the direction of the Freedom Camping Strategy currently under development
Risks and Disadvantages	· The problem regarding use of public toilet basins being used for a variety of ablutions will not be addressed
Option 3: Wait for draft strategy to be adopted
Advantages	· Ensures expenditure on highest priority actions
Risks and Disadvantages	· Signage might not be in place in time to influence summer visitors