Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 4 August 2016, commencing at 9.03am
Present: Councillor E Davy (Chairperson), Her Worship the Mayor R Reese, Councillors I Barker, L Acland, M Lawrey (Deputy Chairperson), G Noonan and T Skinner
In Attendance: Councillors B McGurk and M Ward, Group Manager Infrastructure (A Louverdis), Senior Asset Engineer - Transport and Roading (R Palmer), Engineering Adviser (S McAuley), Senior Asset Engineer - Facilities (P Ruffell) and Administration Adviser (L Halsall)
Apologies: Councillor Ruth Copeland for attendance, and Councillor Gaile Noonan for lateness
THAT an apology be received and accepted from Councillor Ruth Copeland and Councillor Gaile Noonan for lateness.
The Chairman advised that a late item regarding a Council Submission to Tasman District Council on Regional Landfill Business Unit Proposal had been tabled and said a resolution needed to be passed for the item to be considered.
2.1 Submission to Tasman District Council on Regional Landfill Business Unit Proposal – Late Item
THAT the item regarding a Council Submission to Tasman District Council on Regional Landfill Business Unit Proposal be considered at this meeting as a major item not on the agenda, pursuant to Section 46A(7)(a) of the Local Government Official Information and Meetings Act 1987, to enable a timely decision to be made.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4.1 Jill Williams, FishStop
Jill Williams of FishStop, supported by Nick Smith from NMIT, spoke about outdoor dining in Alton Street and related safety, parking and traffic issues in the area, including the NMIT campus.
Ms Williams showed a PowerPoint presentation (A1598882) in support of her address.
Attendance: Councillor Noonan joined the meeting at 9.19am.
In response to a question, Ms Williams clarified that she would like the FishStop’s current licence for outdoor dining to continue.
The Chairman advised that a Council report regarding outdoor dining leases had been requested.
A request was noted for information about related issues of ensuring a good pedestrian/cycle linkage for Collingwood Street and NMIT.
1 A1598882 - FishStop PowerPoint Presentation
5. Confirmation of Minutes
5.1 23 June 2016
THAT the minutes of the meeting of the Works and Infrastructure Committee, held on 23 June 2016, be confirmed as a true and correct record.
Document number R6354, agenda pages 12 – 15 refer.
THAT the Status Report Works and Infrastructure Committee 4 August 2016 (R6354) and its attachment (A1150321) be received.
Document number R6353, agenda pages 16 – 18 refer.
The Chairman thanked Committee members and staff for enabling quality decisions to be made in relation to a large number of projects, which had contributed towards making Nelson a better place.
THAT the Chairperson's Report (R6353) be received.
Transport and Roading
Document number R6050, agenda pages 19 - 28 refer.
Senior Asset Engineer - Transport and Roading, Rhys Palmer, and Engineering Adviser, Sue McAuley, presented the report.
In response to a question, Ms McAuley advised that the traffic count which found that traffic volumes were between 450 and 550 per day was carried out several years ago, and she did not believe it was particularly high and was likely generated by local residents.
A discussion was held about which elected members should be appointed to the Hearings Panel.
Point of Order: A point of order was raised under Standing Orders 3.13.4(b) for disrespectful language. The Chairperson upheld the Point of Order.
THAT the report 80 Scotia Street Road Stopping (R6050) and its attachments (A1529664, A1532866 and A1538842) be received;
AND THAT a Hearing Panel of the Works and Infrastructure Committee be delegated to hear and consider objections to the proposed Road Stopping at 80 Scotia Street in accordance with the attached Terms of Reference (A1538842);
AND THAT the Chairman of the Works and Infrastructure Committee and Councillors Lawrey and Acland be appointed to the Hearing Panel, with Councillor Noonan as alternate;
AND THAT the area of road to be stopped be subject to final survey but be no greater than 85.87m2 in area.
Document number R6216, agenda pages 29 - 35 refer.
Senior Asset Engineer - Transport and Roading, Rhys Palmer, presented the report.
In response to a question, Mr Palmer said he believed local residents would welcome the Putaitai Street right turn and that modelling had shown that it could help reduce travel times.
In response to another question, Mr Palmer advised that there were between 15-16,000 cars per day that travelled through Stoke on Main Road Stoke.
In response to a further question, Mr Palmer advised that the Songer Street traffic signals had the necessary capacity to deal with any increase in the number of through vehicles on Main Road Stoke as the number of vehicles turning right from Songer Street to Main Road Stoke reduces.
Receive the report Stoke Urban Design - Progress Transport Projects (R6216);
Approve the progression of the following transport projects in 2016/17:
· Implement Putaitai Street right turn;
· Design of Poormans Stream shared path between Neale Avenue and Main Road Stoke;
· Remove Strawbridge Square raised planters and close Putaitai Street entrance;
Approve the progression of the following transport projects in 2016/17 from the Stoke Centre Enhancement Account:
· Design Main Road Stoke traffic calming stage I - pedestrian refuge;
· Implement Bail Street parking optimisation;
· Concept design of Main Road Stoke traffic calming stage II;
Approve construction of Main Road Stoke traffic calming stage I;
Recommendation to Council WI/2016/058
Approve bringing forward $85,000 from the 2018/19 Stoke Centre Enhancement Fund to enable the construction of Main Road Stoke traffic calming stage I to take place in 2017/18.
Water, Wastewater, Stormwater
Document number R5986, agenda pages 36 - 76 refer.
Senior Asset Engineer – Facilities, Phil Ruffell, presented the report.
In response to a question, Mr Ruffell advised that there should not be any odour issues with the new wastewater pump station because of technological advances.
In response to questions, Mr Ruffell said that Council was seeking legal advice about how it may proceed in relation to residents that were not connected to the stormwater system. He explained that a lot of hill-side houses pre-dated the Building Act 1991 and some even the Resource Management Act 1991.
Document number R5986, agenda pages 36 - 76 refer.
THAT the report Business Cases- Tahunanui Hillside Stormwater- Moana Avenue to Rocks Road and Awatea Place Wastewater Pump Station (R5986) and its attachments (Tahunanui Hillside Stormwater- Moana Avenue to Rocks Road A1507720 and Awatea Place Wastewater Pump Station A1479115) be received;
AND THAT the two business cases presented (Tahunanui Hillside Stormwater- Moana Avenue to Rocks Road A1507720 and Awatea Place Wastewater Pump Station A1479115) be approved to allow works to proceed in 2016/17.
Document number R6073, agenda pages 77 - 81 refer.
Group Manager Infrastructure, Alec Louverdis, presented the report.
In response to questions, Mr Louverdis advised that Council’s legal team would cover ownership issues when preparing easement agreements and that the Hammock Hill Family Trust was agreeable with what was being proposed.
Receive the report 40 Frenchay Drive Easement for Purposes of Electricity Supply (R6073) and its attachment (A1568725).
Recommendation to Council WI/2016/061
Grant the proposed easement over Lot 31 DP 487620, adjoining the boundary with Lot 29 DP 487620, in favour of land owned by Hammock Hill Family Trust (CFR 703598) pursuant to section 48 of the Reserves Act 1977;
Agree that all costs incurred by Council in this matter will be met by the Hammock Hill Family Trust.
Document number 6414, late item pages 2-6 refer.
Receive the report (R6073) and its attachment (A1598092);
Approve a submission to the Tasman District Council (A1598092) that indicates full support for the establishment of a 50:50 joint venture Regional Landfill Business Unit.
There being no further business the meeting ended at 10.31am.
Confirmed as a correct record of proceedings: