3 August 2016
Memo to: Mayor
and Councillors
Memo
from: Administration Advisers
Subject: Works and Infrastructure
Committee – 4 AUGUST 2016
– LATE ITEM
12. Late
Item: Submission to Tasman District Council on Regional Landfill Business Unit
Proposal 3 - 8
Document 6414
A report
titled Submission to Tasman District Council on Regional Landfill Business Unit
Proposal is attached and to be considered as a major late item at this
meeting.
In accordance
with section 46A(7) of the Local Government Official Information and Meetings
Act 1987 and Standing Order 3.7.5, a procedural resolution is required before a
major item that is not on the agenda for the meeting may be dealt with.
In accordance
with section 46A(7)(b)(i) the reason why the item was not on the agenda is
because it came to hand after the agenda had been distributed.
In accordance
with section 46A(7)(b)(ii) the reason why discussion of this item cannot be
delayed until a subsequent meeting is because a resolution on the matter is
required to enable a timely decision to be made, and 4 August 2016 is the last
scheduled meeting of the Works and Infrastructure Committee for this triennium.
Recommendation
THAT
the item regarding Submission to Tasman District Council on Regional Landfill
Business Unit Proposal be considered at this meeting as a major item not on the
agenda, pursuant to Section 46A(7)(a) of the Local Government Official
Information and Meetings Act 1987, to enable a timely decision to be made.
|
|
Works and Infrastructure Committee
4 August 2016
|
REPORT R6414
Submission
to Tasman District Council on Regional Landfill Business Unit Proposal
1. Purpose
of Report
1.1 To
approve a submission to Tasman District Council on the 50:50 joint venture
Regional Landfill Business Unit Proposal.
2. Summary
2.1 The
Tasman and Nelson City Councils have been working together for some time now to
establish a regional approach to landfilling.
2.2 A
50:50 joint venture Regional Landfill Business Unit has been proposed by both
Councils and to be established along similar lines to the Nelson Regional
Sewerage Business Unit.
2.3 The
Tasman District Council are currently engaging and consulting with its
community on the proposal. Submission close on Friday 5 August 2016.
2.4 The
Nelson City Council should submit supporting the proposal.
3. Recommendation
It is recommended that the
Committee
|
Receive the report Submission to
Tasman District Council on Regional Landfill Business Unit Proposal (R6414) and its attachment (A1598092);
Approve
a submission to the Tasman District Council (A1598092) that indicates full
support for the establishment of a 50:50 joint venture Regional Landfill
Business Unit.
|
4. Background
4.1 The
Tasman and Nelson City Councils have been working together for some time now to
establish a regional approach to landfilling.
4.2 Both
Councils have prepared and adopted a Joint Waste Management and Minimisation
Plan (JWMMP) dated April 2012 pursuant to section 45 of the Act. Policy 3.1.5
of the JWMMP states that the Councils will jointly make the most effective and
efficient use of York Valley and Eves Valley landfill space. Method
3.1.5.1 to achieve this policy states:
The Councils will investigate a
joint landfill solution as a matter of priority in the first year this plan is
operative (and the options will include using one landfill as a regional
facility serving both Districts or that the two landfills will be used for
separate materials).
4.3 Policy
3.1.6 of the Joint Plan states that the Councils are to ensure jointly that
there is landfill capacity in the two Districts for the safe disposal of
waste. Method 3.1.6.1 to achieve this policy states:
The Councils will continue to
provide a landfill disposal service for the disposal of approved waste that is
sourced from within the Districts.
4.4 A
50:50 joint venture proposal comprising a business unit along similar lines to
the Nelson Regional Sewerage Business Unit has been developed by both Councils.
4.5 The
intent to establish this 50:50 joint venture was approved by both Councils on 3
March 2016.
4.6 The
Nelson City Council included the proposal in its Draft Annual Plan 2016/17
deliberations. The Annual Plan 2016/17 was approved on 3 June with the proposal
included as intended.
4.7 The
Tasman District Council has listed its Eves Valley landfill as a strategic
asset in its Significance and Engagement Policy. Consequently the
decisions related to the transfer of control of Eves Valley required an
amendment to its Long-Term Plan. An amendment of this significance
required engagement and consultation with its community.
4.8 The
Tasman District Council prepared a consultation document and is currently
undertaking engagement and consultation. Submissions are due by 4pm Friday 5
August 2016. This report outlines the content of the submission which
essentially supports the 50:50 joint venture Regional Landfill Business Unit proposal.
5. Submission
Content
5.1 For
many years both the Nelson City and the Tasman District Councils have been
working together on aligning their respective solid waste services and
delivery. In 2012 Councils adopted a Joint Waste Management and Minimisation
Plan (The Waste Plan) which was a culmination of significant input over a
period of time by both Councils.
5.2 The
Waste Plan includes a goal to jointly make the most effective and efficient use
of the Councils’ respective landfills, York Valley and Eves Valley.
Initial assessments confirmed that the joint use of Nelson’s York Valley
landfill was the most cost-effective approach. This was consulted on by
both Councils in 2014. At that stage it was intended that the joint landfill
would become operational in 2016/17.
5.3 The
mutually acceptable governance and management model for this proposal was not
reached. Further options were considered and a joint venture entity similar to
the Nelson Regional Sewerage Business Unit (NRSBU) seemed the most appropriate.
This entity would be 50:50 jointly owned and include the two landfills. Both
Councils passed resolutions in March 2016 confirming their intentions.
5.4 The
Nelson City Council included the joint entity proposal in its Draft Annual Plan
2016/17. This proposal to establish the joint entity with Tasman District
Council was adopted without amendment.
5.5 The
Tasman District Council had listed Eves Valley landfill as a strategic asset in
its Significance and Engagement Policy. Consequently any decision to the
transfer of control of Eves Valley into a joint venture would require an
amendment to its Long-Term Plan 2015/25. An amendment of this
significance required Council to engage and consult with its community. This
letter is submitted as part of that consultation.
5.6 The
Nelson City Council fully supports the Tasman District Council proposal.
It believes the proposal will facilitate the cost-effective and efficient use
of both Councils’ landfills and provide a regional landfilling
perspective. This aligns with the goals of the Waste Plan 2012.
6. Options
6.1 The
Committee can choose to approve or decline the submission to the Tasman
District Council regarding the Regional Landfill Business Unit Proposal.
7. Conclusion
7.1 The
Nelson City Council has the Regional Landfill Business Unit identified as an
objective in its Annual Plan 2016/17.
7.2 Consequently
the Nelson City Council fully supports the Tasman District Council in its
objective to establish a 50:50 Joint venture Regional Landfill Business Unit
with the Nelson City Council.
Richard
Kirby
Consulting
Engineer
Attachments
Attachment 1: Submission
to Tasman District Council A1598092 - Regional Landfill Business Unit Proposal
Aug 2016
|
Important considerations for decision making
|
|
1. Fit
with Purpose of Local Government
The matter of a Regional Landfill Business Unit
aligns with providing cost-effective services to the community.
|
|
2. Consistency
with Community Outcomes and Council Policy
Council’s Long Term Plan 2015-25 states that
Nelson City and Tasman District Councils previously approved a Regional
Landfill subject to the signing of a formal agreement.
|
|
3. Risk
There is little to no risk in deciding whether to
lodge a submission on this matter.
|
|
4. Financial
impact
There is no financial impact in deciding whether to
lodge a submission on this matter.
|
|
5. Degree
of significance and level of engagement
Although the matter of a Regional Landfill is
significant, the lodging of a submission to Tasman District Council on this
matter is of low significance, therefore no community engagement is
recommended.
|
|
6. Inclusion
of Māori in the decision making process
Maori have not been consulted on this matter.
|
|
7. Delegations
The Works and Infrastructure Committee has the power
to consider and lodge submissions to external bodies regarding the provision
and operation of solid waste services.
|
