Joint Shareholders Committee
23
August 2016
Page
No.
1. Apologies
1.1 An
apology has been received from Tasman District Councillor Tim King
2. Confirmation
of Order of Business
3. Interests
3.1 Updates
to the Interests Register
3.2 Identify
any conflicts of interest in the agenda
4. Public
Forum
5. Confirmation
of Minutes
5.1 15
April 2016 7 - 11
Document number M1835
Recommendation
THAT the minutes of the meeting of the Joint Shareholders
Committee, held on 15 April 2016, be confirmed as a true and correct record.
6. Trustee
rotation and remuneration - Tasman Bays Heritage Trust 12 - 15
Document number R6123
Recommendation
Receives the report Trustee
rotation and remuneration - Tasman Bays Heritage Trust (R6123) and its attachment (A1586077);
Notes
the decision of the Tasman Bays Heritage Trust Appointments Committee to:
- Re-appoint
Liz Richards as a Trustee of the Tasman Bays Heritage Trust for a period of
three years, ending October 2019;
- Re-appoint
Chris Bowater as a Trustee of the Tasman Bays Heritage Trust for a period of
three years, ending October 2019;
Confirms
that Trustees’ remuneration pool for the Tasman Bays Heritage Trust
remains at the current level ($62,400) for the 2016/17 financial year.
Public Excluded Business
7. Exclusion
of the Public
Recommendation
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THAT,
in accordance with section 48(5) of the Local Government Official Information
and Meetings Act 1987, Simon Orr of the Nelson Airport Ltd, and Phil Lough,
Martin Byrne and Daryl Wehner of Port Nelson Ltd, remain after the public has
been excluded, for Items 4 and 5 respectively of the Public Excluded agenda (Nelson
Airport Limited - final Statement of Intent 2016/17 and Port Nelson Ltd Draft
Statement of Corporate Intent 2016/19), as they have knowledge that will
assist the Council;
AND THAT, in
accordance with section 48(6) of the Local Government Official Information
and Meetings Act 1987, the knowledge that Simon Orr of the Nelson Airport
Ltd, and Phil Lough, Martin Byrne and Daryl Wehner of Port Nelson Ltd posess
relates to their respective organisations statement of intent.
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Recommendation
THAT
the public be excluded from the following parts of the proceedings of this
meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
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Item
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General subject of each matter to be considered
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Reason for passing this resolution in relation to each matter
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Particular interests protected (where applicable)
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1
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Joint
Shareholders Committee Meeting - Public Excluded Minutes - 15 April
2016
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Section
48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7.
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The
withholding of the information is necessary:
· Section
7(2)(h)
To enable the local authority to carry
out, without prejudice or disadvantage, commercial activities.
· Section
7(2)(i)
To enable the local authority to carry
on, without prejudice or disadvantage, negotiations (including commercial and
industrial negotiations).
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2
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Nelson
Airport Limited - final Statement of Intent 2016/17
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Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
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The
withholding of the information is necessary:
· Section 7(2)(h)
To enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities
|
|
3
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Port
Nelson Ltd Draft Statement of Corporate Intent 2016/19
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Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The
withholding of the information is necessary:
· Section 7(2)(i)
To enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
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4
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Nelson
Airport Director Reappointment
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Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The
withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
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5
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Directors'
Remuneration 2016 - Port Nelson Ltd and Nelson Airport Ltd
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Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The
withholding of the information is necessary:
· Section 7(2)(i)
To enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
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8. Re-admittance
of the public
Recommendation
THAT
the public be re-admitted to the meeting.
Minutes of a meeting of
the Joint Shareholders Committee
Held in the Council
Chamber, Civic House, 110 Trafalgar Street, Nelson
On Friday 15 April 2016,
commencing at 1.34pm
Present: His
Worship the Mayor of Tasman R Kempthorne (Chairperson), Tasman District
Councillors T King (Deputy Chairperson), T Norriss and S Bryant, Her Worship
the Mayor of Nelson R Reese, Nelson City Councillors P Matheson, P Rainey, B
McGurk, I Barker, and E Davy
In Attendance: Nelson
City Councillor G Noonan, Group Manager Corporate Services Nelson City Council
(N Harrison), Group Manager Community Services Nelson City Council (C Ward),
Corporate Services Manager Tasman District Council (M Drummond), and
Administration Adviser Nelson City Council (S Burgess)
Apologies: Tasman
District Councillors M Higgins and J Edgar for attendance, and T King for
lateness
1. Apologies
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Resolved JSC/2016/001
THAT apologies be
received and accepted from Tasman District Councillors Higgins and Edgar for
attendance, and King for lateness
Norriss/Barker Carried
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2. Confirmation of Order of Business
The Chairperson advised that
report four of the public excluded agenda ‘Nelson Airport Ltd –
Director Appointments’ would not be considered at the meeting as it was a
matter for Nelson City Council.
3. Interests
There were no updates to the
Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Confirmation of Minutes
5.1 20
November 2015
Document number M1616, agenda
pages 7 - 10 refer.
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Resolved JSC/2016/002
THAT the minutes of
the meeting of the Joint Shareholders Committee, held on 20 November 2015, be
confirmed as a true and correct record.
Bryant/McGurk Carried
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5.2 20 November 2015 –
Public Excluded
Document number M1617, agenda
pages 11-12 refer.
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Resolved JSC/2016/003
THAT the minutes of
the meeting of the Joint Shareholders Committee, held on 20 November 2015, be
confirmed as a true and correct record.
Davy/Barker Carried
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6. Port Nelson Ltd Half Yearly
Report
Document number R5675, agenda
pages 13 - 20 refer.
Group Manager Corporate Services,
Nikki Harrison, presented the report
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Resolved JSC/2016/004
THAT the report Port Nelson Ltd
Half Yearly Report (R5675) and
its attachment (A1518795) be
received.
Davy/McGurk Carried
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7. Tasman Bay Heritage Trust -
Statement of Intent and Half Yearly Report
Document number R5612, agenda
pages 21 - 58 refer.
Group Manager Community Services,
Chris Ward, presented the report. Tasman Bay Heritage Trust Chairperson, Olivia
Hall, and Chief Executive, Lucinda Blackley-Jimson, joined the meeting.
Ms Blackley-Jimson spoke about
building stronger working relationships with museums in the region. She advised
work was being undertaken to assess the museum’s collection, so that a
collection policy could be formed.
In response to questions, Ms Hall
provided further information on a shared iwi committee with the Suter Art
Gallery, and staffing levels versus debt. She advised that after a recent
strategic planning session, the Trust was still on track in terms of its Statement
of Intent.
Attendance: Tasman District Councillor King joined the
meeting at 1.49pm.
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Resolved JSC/2016/005
THAT the report Tasman Bay
Heritage Trust - Statement of Intent and Half Yearly Report (R5612) and its attachments (A1457758,
A1512578, A1512577 and A1528731) be
received;
AND THAT
the Joint Shareholders Committee notes the delivery of
the Tasman Bays Heritage Trust Draft
Statement of Intent 2016/17 (A1512578) as required under the Local Government
Act 2002;
AND THAT
the Tasman Bays Heritage Trust draft Statement of Intent 2016/17 meets the
Councils’ expectations and is approved as the final Statement of Intent
for 2016/17.
Rainey/Bryant Carried
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8. Nelson Airport Half Yearly Report
Document number R5378, agenda
pages 59 - 78 refer.
Corporate Services Manager, Mike
Drummond, presented the report. Nelson Airport Limited Chairperson, Paul
Steere, and Corporate Services Manager, Simon Orr, joined the meeting.
The Committee discussed the
Nelson Airport’s financial performance, health and safety performance,
and capital programme.
Mr Steere responded to questions
about bird strikes, departure tax, security audits, and the earthquake rating
of the main terminal.
Councillors raised concerns
regarding the layout of parking and pick up/drop off areas. It was also
suggested that public transport be considered as part of the Airport
developments.
There was discussion regarding
the challenge of managing growth and ensuring investment levels were
appropriate.
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Resolved JSC/2016/006
THAT
the Joint Shareholders Committee receives the Nelson Airport Ltd - Half
Yearly Report (December 2015) report.
Davy/Bryant Carried
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9. Exclusion of the Public
It was noted that reference to
item four of the public excluded agenda was removed from the original
recommendation as the report would not be considered.
Simon Orr and Paul Steere, of
Nelson Airport Ltd, were to be in attendance for item 3 of the Public Excluded
agenda to answer questions and, accordingly, the following resolution was
required to be passed:
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Resolved JSC/2016/007
THAT,
in accordance with section 48(5) of the Local Government Official Information
and Meetings Act 1987, Simon Orr and Paul Steere remain after the public has
been excluded, for Item 3 of the Public Excluded agenda (Nelson Airport Ltd
Statement of Intent 2016/17), as they have knowledge that will assist the
Council;
AND THAT, in
accordance with section 48(6) of the Local Government Official Information
and Meetings Act 1987, the knowledge that Simon Orr and Paul Steere possess
relates to Nelson Airport Ltd.
Bryant/Barker Carried
|
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Resolved JSC/2016/008
THAT
the public be excluded from the following parts of the proceedings of this
meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
Bryant/Barker Carried
|
|
Item
|
General subject of each matter to be considered
|
Reason for passing this resolution in relation to
each matter
|
Particular interests protected (where applicable)
|
|
|
1
|
Nelson Airport Ltd
Statement of Intent 2016/17
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the
information is necessary:
· Section 7(2)(h)
To enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities
· Section
7(2)(i)
To enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
|
|
|
|
|
|
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The meeting went into public
excluded session at 2.14pm and resumed in public session at 3.06pm.
10. Re-admittance of the Public
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Resolved JSC/2016/009
THAT
the public be re-admitted to the meeting.
Rainey/Bryant Carried
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There being no further business the
meeting ended at 3.06pm.
Confirmed as a correct record of proceedings:
Chairperson
Date
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Joint Shareholders Committee
23 August 2016
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REPORT R6123
Trustee
rotation and remuneration - Tasman Bays Heritage Trust
1. Purpose
of Report
1.1 To note the decision of the Tasman Bays Heritage
Trust (TBHT) Appointments Committee.
1.2 To
set Trustees’ remuneration pool for TBHT.
2. Recommendation
It is recommended that the
Committee:
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Receives the report Trustee
rotation and remuneration - Tasman Bays Heritage Trust (R6123) and its attachment (A1586077);
Notes
the decision of the Tasman Bays Heritage Trust Appointments Committee to:
- Re-appoint Liz
Richards as a Trustee of the Tasman Bays Heritage Trust for a period of three
years, ending October 2019;
- Re-appoint Chris
Bowater as a Trustee of the Tasman Bays Heritage Trust for a period of three
years, ending October 2019;
Confirms
that Trustees’ remuneration pool for the Tasman Bays Heritage Trust
remains at the current level ($62,400) for the 2016/17 financial year.
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3. Background
3.1 The
Tasman Bays Heritage Trust is a joint Council Controlled Organisation. Each
year the councils consider the level of the total pool for remuneration of
Trustees. The TBHT Board decides on the allocation to individual trustees and
the chair.
3.2 Appointments to the TBHT Trust Board are made by the
TBHT Appointments Committee. Current members of that committee are: Mayor
Kempthorne & Lindsay Mckenzie (TDC); Councillors Mike Ward & Ian Barker
(NCC); Harvey Ruru & Christine Hemi (iwi representatives).
4. Discussion
Trustee Rotation
4.1 Liz Richards and Chris Bowater are due to retire by
rotation. Both indicated that they were willing to stand again for
re-appointment. This is supported by the Chair of TBHT (attachment 1).
4.2 The TBHT Appointments Committee has considered these
candidates and has decided to re-appoint both as Trustees for a further 3
years, accordingly the appointments have been made.
Trustees’
remuneration pool
4.3 Generally
increases are no higher than the consumer price index (cpi) movement for the
year to the December quarter. In December 2015 cpi was 0.1%.
4.4 The
Chair of the Trust Board has confirmed that the Board is happy to accept that
there will be no increase in the pool this year (attachment 1).
5. Options
5.1 The
Joint Committee can accept the recommendation regarding remuneration or can
change the remuneration pool.
5.2 The
re-appointment of Trustees is for information only.
Chris
Ward
Group
Manager Community Services
Attachments
Attachment 1: A1586077
- TBHT Trustees Fees and Rotations Letter
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Important considerations for decision making
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1. Fit
with Purpose of Local Government
TBHT provides local cultural and heritage services
to Nelson and Tasman District residents and visitors in a cost effective way.
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2. Consistency
with Community Outcomes and Council Policy
TBHT contributes to the shared regional community
outcome of ‘Our communities have
opportunities to celebrate and explore their heritage, identity and
creativity’.
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3. Risk
None
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4. Financial
impact
None
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5. Degree
of significance and level of engagement
This matter is of low significance and no
consultation has taken place other than with the Chair of the Trust.
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6. Inclusion
of Māori in the decision making process
Maori have not been consulted on this
recommendation. Iwi are represented on the Tasman Bays Heritage Trust Board.
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7. Delegations
The Joint Shareholders Committee has the
responsibility to decide on all matters relating to jointly owned Council
Controlled Organisations. Appointments to the TBHT Board are made by the TBHT
Appointments Committee.
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