Minutes of a meeting of the Community Services Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 7 July 2016, commencing at 9.01am
Present: Councillor P Rainey (Chairperson), Her Worship the Mayor R Reese, Councillors R Copeland, M Lawrey, P Matheson, G Noonan (Deputy Chairperson), T Skinner and M Ward
In Attendance: Councillors B McGurk and I Barker, Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), Senior Strategic Adviser (N McDonald), Manager Communications and Acting Manager Libraries and Heritage Facilities (P Shattock), Manager Community Partnerships (S Hermsen), Youth Councillors Jordan Lankshear and Mamata Dahal, and Administration Advisor (J McDougall)
There were no apologies.
2. Confirmation of Order of Business
The Chairperson advised that after the agenda had been distributed, a public forum had been confirmed and a late item had also been received. He said that in order for the late item to be considered, the following resolution needed to be considered:
2.1 Submission on Draft Moturoa/Rabbit Island Reserve Management Plan
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Resolved CS/2016/045 THAT the item regarding Submission on Draft Moturoa/Rabbit Island Reserve Management Plan be considered at this meeting as a major item not on the agenda, pursuant to Section 46A(7)(a) of the Local Government Official Information and Meetings Act 1987, to enable the submission on Submission on Draft Moturoa/Rabbit Island Reserve Management Plan to be submitted prior to 8 July 2016. |
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
President of the Waahi Taakaro Golf Club, Peter Watson, spoke in support of the draft Memorandum of Understanding between the Club and the Council. Mr Watson provided background details regarding the relationship between the two parties, and the process of the development of the draft Memorandum of Understanding.
5. Confirmation of Minutes
5.1 26 May 2016
Document number M1907, agenda pages 8 - 15 refer.
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Resolved CS/2016/046 THAT the minutes of the meeting of the Community Services Committee, held on 26 May 2016, be confirmed as a true and correct record. |
6. Status Report - Community Services Committee - 7 July 2016
Document number R6141, agenda pages 16 - 19 refer.
In response to questions, Group Manager Community Services, Chris Ward provided further detail regarding the Stoke Community and Sports Facility, and the review of management of community facilities.
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Resolved CS/2016/047 THAT the Status Report Community Services Committee 7 July 2016 (R6141) and its attachment (A1157454) be received. |
The Chairperson reminded councillors that the Light Nelson event would start on Friday 8 July 2016 and would run through to Tuesday 12 July 2016.
Arts, Festivals and Events
8. Arts Fund - Approval of Waka Landing Site Concept
Document number R5322, agenda pages 20 - 23 refer.
Manager Community Partnerships Shanine Hermsen, presented the report, and displayed a Power Point presentation (A1560091).
In response to a question regarding speeding up the approvals process, Group Manager Community Services, Chris Ward noted that there had been about thirty art works to consider, all of which had to go through a rigorous process to check on aspects such as quality and functionality.
Ms Hermsen noted, in response to a query, that there would be an interpretation panel in both English and te reo Maori situated close to the art work.
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Resolved CS/2016/048 THAT the report Arts Fund - Approval of Waka Landing Site Concept (R5322) be received; |
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Resolved CS/2016/049 THAT the ‘Taurapa’ concept for artwork at the waka landing site is approved for further development; |
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Resolved CS/2016/050 AND THAT the artwork is commissioned subject to successful resource and building consent applications and approval of the budget and final concept plans by Council’s Art Selection Panel. |
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1 A1560091 - Power Point Presentation |
Recreation and Leisure
9. Bishopdale Easement for Purposes of Electricity Supply
Document number R6072, agenda pages 24 - 29 refer.
Group Manager Corporate Services Nikki Harrison presented the report.
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Resolved CS/2016/051 Receive the report Bishopdale Easement for Purposes of Electricity Supply (R6072) and its attachment (A1564516). |
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Recommendation to Council CS/2016/052 Grants the easement in gross, in favour of Network Tasman Limited, shown as area “A” and “B” on Title Plan LT 499221; That the easement be consented to under section 48(1) (d) of the Reserves Act 1977, acting pursuant to a delegation from the Minister of Conservation; Meets all legal costs associated with the easement. |
10. Management of Waahi Taakaro Golf Course
Document number R4513, agenda pages 30 - 57 refer.
Manager Community Services, Chris Ward presented the report and noted the following corrections to the report:
5.1.3 $216 (not $207) for members who wished to play 9 holes
5.1.3 Club member cost per annum varies between $184 and $224 (not around $110)
Attendance: Councillor Matheson left the meeting from 9.43am to 9.45am.
In response to questions, Mr Ward provided further details regarding the consultation process and advised that any changes would come into effect after the current club year i.e. on 1 April 2017.
Attendance: Councillor Ward left the meeting from 9.59am to 10.01am.
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Resolved CS/2016/053 THAT the report Management of Waahi Taakaro Golf Course (R4513) and its attachment (A1487496) be received; |
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Resolved CS/2016/054 THAT it be noted that consultation will be carried out on the proposed fee and concession structure outlined in report R4513 and its attachment (A1487496); AND THAT it be noted for budgeting purposes that the user recovery charges for the Waahi Taakaro Golf Course will be set at 50-60% of operating costs. |
Councillor Noonan, seconded by Skinner, moved the recommendation to Council in the officer report:
THAT the Memorandum of Understanding between Council and the Waahi Taakaro Golf Club (A1487496) be approved in principle for signing, subject to confirmation of the fee and concession structure.
Councillor Lawrey, seconded by Councillor Copeland, moved an amendment:
THAT the Memorandum of Understanding between Council and the Waahi Taakaro Golf Club (A1487496) be approved in principle for signing, subject to confirmation of the fee and concession structure and completion of consultation with club and non-club members in regards to the proposed fee and concession structure.
Attendance: the meeting adjourned from 10.19am to 10.21am.
The amendment was put and became the substantive motion.
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Recommendation to Council CS/2016/055 THAT the Memorandum of Understanding between Council and the Waahi Taakaro Golf Club (A1487496) be approved in principle for signing, subject to confirmation of the fee and concession structure and completion of consultation with club and non-club members in regards to the proposed fee and concession structure. |
Attendance: the meeting adjourned for morning tea from 10.34am to 10.42am, and Councillor Lawrey left the meeting at 10.43am.
11. Late item: Submission on Draft Moturoa/Rabbit Island Reserve Management Plan
Document number R6220, late items agenda pages 2 - 6 refer.
Senior Strategic Adviser, Nicky McDonald, presented the report.
Attendance: Councillor Skinner left the meeting from 10.44am to 10.45am.
In response to a query, Ms McDonald noted that the issue had been in the public arena for some time and no questions or queries had been received to date.
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Resolved CS/2016/056 Receive the report Submission on Draft Moturoa/Rabbit Island Reserve Management Plan (R6220) and its attachments (A1577117) ; Noonan/Ward Carried Approve the content in attachment (A1577117) to be provided to Tasman District Council as a submission to the Draft Moturoa/Rabbit Island Reserve Management Plan. |
12. Youth Council Update
Nelson Youth Councillors, Jordan Lankshear and Mamata Dahal, spoke about collaboration with the Elma Turner Library, the current audit/survey of careers guidance in local secondary schools, and how to share the information they learn as youth councillors.
They noted that the Youth Council had not yet received a response from the Minister of Education to their submission on youth employment and on careers guidance in secondary schools.
They advised that Nelson MP Hon Dr Nick Smith would be presenting at their meeting on 8 July 2016 and that a list of possible topics, including the Nelson Southern Link and the waterfront precinct, had been prepared.
Attendance: Councillor Matheson left the meeting from 11.12am to 11.14am.
13. Nelson Youth Council - 13 May 2016
Document number M1885, agenda pages 58 - 62 refer.
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Resolved CS/2016/057 THAT the minutes of a meeting of the Nelson Youth Council, held on 13 May 2016, be received. |
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Resolved CS/2016/058 THAT the public be excluded from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Community Services Committee Meeting - Public Excluded Minutes - 26 May 2016 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
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2 |
Status Report - Community Services Committee - 7 July 2016
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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3 |
Community Leases - Bowls Tahunanui
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session at 11.21am and resumed in public session at 11.33am.
15. Re-admittance of the Public
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Resolved CS/2016/059 THAT the public be re-admitted to the meeting. |
There being no further business the meeting ended at 11.34am.
Confirmed as a correct record of proceedings:
