Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 23 June 2016, commencing at 9.00am
Present: Councillor E Davy (Chairperson), Councillors I Barker, L Acland, R Copeland, M Lawrey (Deputy Chairperson), G Noonan and T Skinner
In Attendance: Councillors P Matheson and M Ward, Group Manager Infrastructure (A Louverdis), Group Manager Community Services (C Ward), Senior Asset Engineer - Transport and Roading (R Palmer), Manager Operations and Asset Management (P Anderson), Administration Adviser (S Burgess), and Nelson Youth Councillors (K Phipps and L Wilkes)
Apology: Her Worship the Mayor Rachel Reese
THAT an apology be received and accepted from Her Worship the Mayor Rachel Reese.
The Chairperson advised that item 10, 80 Scotia Street Road Stopping, was to be withdrawn from the agenda as officers needed to gather further information.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
There was no public forum.
5.1 10 May 2016
Document number M1876, agenda pages 7 - 14 refer.
THAT the minutes of the meeting of the Works and Infrastructure Committee, held on 10 May 2016, be confirmed as a true and correct record.
Document number R6061, agenda pages 15 - 19 refer.
In response to a question, Group Manager Infrastructure, Alec Louverdis, provided further detail on the Bridge Street upgrade.
THAT the Status Report Works and Infrastructure Committee 23 June 2016 (R6061) and its attachment (A1150321) be received.
The Chairperson spoke about two conferences he had recently attended, one regarding the development of a National Disability Strategy; and one regarding transport and infrastructure. The Chairperson urged Council to consider those with disabilities when designing or planning new facilities, roadways and pathways.
Attendance: Councillor Skinner joined the meeting at 9.06am.
THAT the verbal Chairperson’s Report be received.
Transport and Roading
Document number R5518, agenda pages 20 - 33 refer.
Senior Asset Engineer - Transport and Roading, Rhys Palmer, and Manager Operations and Asset Management, Peter Anderson, presented the report.
In response to questions, Mr Anderson spoke about the cost benefit analysis of options, the proposed alignment of documents with Tasman District Council, and the likely efficiencies from progressing with Option 2. He added that Option 2 was essentially the ‘status quo’ but with improved procedures.
Group Manager Infrastructure, Alec Louverdis, clarified that Council would still be operating under its Procurement Policy, and the term of contracts would dictate the subsequent review of procedures relating to those contracts.
THAT the report Roading Maintenance Contract Collaboration - Nelson City Council and Tasman District Council - Business Case (R5518) and its attachment (A1521826) be received;
AND THAT Option 2 as detailed in attachment (A1521826) of Report R5518, to explore a combined procurement strategy with the Tasman District Council on urban road maintenance and renewal activities, be approved subject to similar approval by Tasman District Council;
AND THAT if Tasman District Council do not approve Option 2 then Option 1 (Do nothing different – Status Quo) be the approved option.
Document number R6043, agenda pages 34 - 36 refer.
Group Manager Infrastructure, Alec Louverdis, presented the report.
THAT the report Road Stopping - Brook Recreation Reserve - Referral to Council (R6043) be received;
AND THAT the Works and Infrastructure Committee refer its delegation regarding road stopping to Council, in respect of the proposal to stop the road reserve at the Brook Recreation Reserve.
Document number R6058, agenda pages 47 - 55 refer.
Senior Asset Engineer - Transport and Roading, Rhys Palmer, presented the report along with a PowerPoint presentation (A1569269).
Concern was raised that benefits of the upgrade would go only to those businesses in Church Street. It was also suggested that the upgrade could direct business from the Rutherford Hotel to Church Street instead of other hospitality establishments.
The Committee discussed the design connection through to the Montgomery Carpark. There were mixed views regarding a suggestion to remove several carparks on Church Street.
In response to questions, Mr Palmer advised that the businesses were able to apply for outdoor dining. He added that a new layout could be trialled earlier than planned if road marking and adequate barriers were put in place. Mr Palmer said due to there being no change in the one-way operation of Church Street, wider consultation regarding the project was not formally required.
THAT the report Church Street Concept Proposal (R6058) and its attachments (A1473241 and A1473250) be received;
AND THAT $75,000 be allocated from provision in the 2016/17 CBD Enhancement budget to engage with stakeholders and develop a design for the upgrade of Church Street in the 2016/17 financial year;
AND THAT the developed design be brought back to the Works and Infrastructure Committee for approval prior to construction;
AND THAT construction be prioritised in future Annual/Long Term Plans.
1 A1569269 - Church Street Concept Proposal
There being no further business the meeting ended at 10.06am.
Confirmed as a correct record of proceedings: