AGENDA
Ordinary meeting of the
Commercial Subcommittee
Thursday 23 June 2016
Commencing at the conclusion of Audit, Risk and Finance Subcommittee
Council Chamber
Civic House
110 Trafalgar Street, Nelson
Membership: Mr John Murray (Chairperson), Her Worship the Mayor Rachel Reese, Councillors Luke Acland and Gaile Noonan, and Mr John Peters
Guidelines for councillors attending the meeting, who are not members of the Committee, as set out in Standing Orders:
· All councillors, whether or not they are members of the Committee, may attend Committee meetings (SO 2.12.2)
· At the discretion of the Chair, councillors who are not Committee members may speak, or ask questions about a matter.
· Only Committee members may vote on any matter before the Committee (SO 3.14.1)
It is good practice for both Committee members and non-Committee members to declare any interests in items on the agenda. They should withdraw from the room for discussion and voting on any of these items.
Commercial Subcommittee
23 June 2016
1.1 An apology has been received from Her Worship the Mayor Rachel Reese
2. Confirmation of Order of Business
3.1 Updates to the Interests Register
3.2 Identify any conflicts of interest in the agenda
Document number M1877
Recommendation
THAT the minutes of the meeting of the Commercial Subcommittee, held on 10 May 2016, be confirmed as a true and correct record.
5.2 Extraordinary Meeting - 26 May 2016 9 - 10
Document number M1910
Recommendation
THAT the minutes of the extraordinary meeting of the Commercial Subcommittee, held on 26 May 2016, be confirmed as a true and correct record.
6. Chairperson's Report
Recommendation
THAT the public be excluded from the following parts of the proceedings of this meeting.
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
|
Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
|
1 |
Commercial Subcommittee Meeting - Public Excluded Minutes - 10 May 2016 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities. · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
|
2 |
Detailed property assessment: Wakapuaka
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
|
3 |
Detailed property assessment: Industrial land in Stoke - Supplementary Report
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
|
4 |
Property Matters This report details approaches received on properties to purchase or sell, and leasing matters relating to Civic House |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
8. Re-admittance of the public
Recommendation
THAT the public be re-admitted to the meeting.
Minutes of a meeting of the Commercial Subcommittee
Held in the Council Chamber, Floor 2A, Civic House, 110 Trafalgar Street, Nelson
On Tuesday 10 May 2016, commencing at 12.41pm
Present: Mr J Murray (Chairperson), Her Worship the Mayor R Reese, and Councillor G Noonan
In Attendance: Councillors I Barker, P Matheson, B McGurk, Chief Executive (C Hadley), Group Manager Infrastructure (A Louverdis), Group Manager Corporate Services (N Harrison), and Administration Adviser (E-J Ruthven)
Apologies: Mr J Peters and Councillor L Acland
1. Apologies
|
Resolved COM/2016/011 THAT apologies be received and accepted from Mr John Peters and Councillor Luke Acland. Noonan/Her Worship the Mayor Carried |
2. Confirmation of Order of Business
There was no change to the order of business.
3. Interests
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Confirmation of Minutes
5.1 31 March 2016
Document number M1803, agenda pages 5 - 8 refer.
|
Resolved COM/2016/012 THAT the minutes of the meeting of the Commercial Subcommittee, held on 31 March 2016, be confirmed as a true and correct record. Noonan/Murray Carried |
6. Chairperson's Report
There was no Chairperson’s Report.
7. Exclusion of the Public
|
Resolved COM/2016/013 THAT the public be excluded from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
|
Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
|
1 |
Commercial Subcommittee Meeting - Public Excluded Minutes - 31 March 2016 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities. |
|
2 |
Detailed property assessment: Industrial land in Stoke
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
|
3 |
Ridgeways Joint Venture Sections
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
Her Worship the Mayor/Murray Carried
The meeting went into public excluded session at 12.44pm and resumed in public session at 1.42pm, during which time the meeting adjourned for lunch from 12.44pm to 1.18pm.
8. Re-admittance of the Public
|
Resolved COM/2016/014 THAT the public be re-admitted to the meeting. Noonan/Murray Carried |
There being no further business the meeting ended at 1.42pm.
Confirmed as a correct record of proceedings:
Chairperson
Date
Minutes of an extraordinary meeting of the Commercial Subcommittee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 26 May 2016, commencing at 1.31pm
Present: Mr J Murray (Chairperson), Councillors L Acland, G Noonan and Mr J Peters
In Attendance: Councillors I Barker, E Davy, K Fulton, P Matheson, B McGurk, and P Rainey, Group Manager Strategy and Environment (C Barton), Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), Senior Strategic Adviser (N McDonald), and Administration Adviser (E-J Ruthven)
Apology: Her Worship the Mayor
1. Apologies
|
Resolved COM/2016/019 THAT an apology be received and accepted from Her Worship the Mayor. Noonan/Peters Carried |
2. Confirmation of Order of Business
There was no change to the order of business.
3. Interests
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
4.1 Lincoln Mackenzie
Mr Mackenzie tabled a document (A1555365) and spoke to it. He outlined his concerns regarding the potential development of Bett Carpark, particularly with regards to design, sunlight angles, and parking issues. He suggested that the designation of Bett Carpark as a Special Housing Area was of benefit to potential developers, but not necessarily to Nelson residents.
|
Attachments 1 A1555365 - Public Forum - Tabled Document |
4. Bett Carpark - Referral to Governance Committee
Document number R5956
The subcommittee discussed whether to refer its delegation regarding Council’s property portfolio to the Governance Committee, in respect of the proposal to sell Bett Carpark.
It was acknowledged that the officer recommendation was procedural in nature, however subcommittee members noted that it would have been helpful to understand the details of the proposal to sell Bett Carpark, prior to considering whether to refer its delegations to the Governance Committeew.
|
Resolved COM/2016/021 THAT the report Bett Carpark - Referral to Governance Committee (R5956) be received. Peters/Noonan Carried |
|
Resolved COM/2016/022 THAT the Commercial Subcommittee refer its delegation regarding Council’s property portfolio to the Governance Committee, in respect of the proposal to sell Bett Carpark. Murray/Peters Carried |
There being no further business the meeting ended at 1.50pm.
Confirmed as a correct record of proceedings:
