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AGENDA

Ordinary meeting of the

 

Chief Executive Employment Committee

 

Monday 20 June 2016

Commencing at 1.00pm

Ruma Ana, Level 2B

Civic House

110 Trafalgar Street, Nelson

 

 

Membership: Her Worship the Mayor Rachel Reese (Chairperson), Councillors Luke Acland and Paul Matheson (Deputy Mayor)


Guidelines for councillors attending the meeting, who are not members of the Committee, as set out in Standing Orders:

·      All councillors, whether or not they are members of the Committee, may attend Committee meetings (SO 2.12.2)

·      At the discretion of the Chair, councillors who are not Committee members may speak, or ask questions about a matter.

·      Only Committee members may vote on any matter before the Committee (SO 3.14.1)

It is good practice for both Committee members and non-Committee members to declare any interests in items on the agenda.  They should withdraw from the room for discussion and voting on any of these items.

 


N-logotype-black-wideChief Executive Employment Committee

20 June 2016

 

 

Page No.

 

1.       Apologies

Nil

2.       Confirmation of Order of Business

3.       Interests

3.1      Updates to the Interests Register

3.2      Identify any conflicts of interest in the agenda

4.       Public Forum

5.       Confirmation of Minutes

5.1      23 May 2016                                                                                 6 - 8

Document number M1899

Recommendation

THAT the minutes of the meeting of the Chief Executive Employment Committee, held on 23 May 2016, be confirmed as a true and correct record.               

Public Excluded Business

6.       Exclusion of the Public

Recommendation

THAT, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, Paul Bell, remain after the public has been excluded, for Items 4 and 5 of the Public Excluded agenda (End of Year Performance Review and Final Draft KPIs (Performance Agreement 2016/2017) for consideration), as he has knowledge that will assist the Council;

AND THAT, in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, the knowledge that Paul Bell possesses relates to the Chief Executive’s performance, remuneration and development.

Recommendation

THAT the public be excluded from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Chief Executive Employment Committee Meeting - Public Excluded Minutes -  23 May 2016

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·    Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person.

2

End of Year Performance Review

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

3

Final Draft KPIs (Performance Agreement 2016/2017) for consideration

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

 

7.       Re-admittance of the public

Recommendation

THAT the public be re-admitted to the meeting.

 

 

 

  


 

Minutes of a meeting of the Chief Executive Employment Committee

Held in Ruma Ana, Level 2B, Civic House, 110 Trafalgar Street, Nelson

On Monday 23 May 2016, commencing at 1.03pm

 

Present:              Her Worship the Mayor R Reese (Chairperson), Councillors L Acland and P Matheson (Deputy Mayor)

In Attendance:   Chief Executive (C Hadley), Administration Adviser (S Burgess), and External Adviser (P Bell)

 

 

1.       Apologies

There were no apologies.

2.       Confirmation of Order of Business

There was no change to the order of business.

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum 

There was no public forum.

5.       Confirmation of Minutes

5.1      22 February 2016

Document number M1717, agenda pages 6 - 9 refer.

Resolved CEE/2016/005

THAT the minutes of the meeting of the Chief Executive Employment Committee, held on 22 February 2016, be confirmed as a true and correct record.

Matheson/Acland                                                                        Carried

              

6.       Exclusion of the Public

Paul Bell, of Intepeople, was to be in attendance for items 2 and 3 of the Public Excluded agenda and, accordingly, the following resolution was required to be passed:

Resolved CEE/2016/006

THAT, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, Paul Bell remain after the public has been excluded, for Items 2 and 3 of the Public Excluded agenda (Chief Executive’s Performance Report – Third quarter update and Draft KPIs 2016/17), as he has knowledge that will assist the Committee;

AND THAT, in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, the knowledge that Paul Bell possesses relates to the Chief Executive’s performance, remuneration and development.

Matheson/Acland                                                                        Carried

Resolved CEE/2016/007

THAT the public be excluded from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Matheson/Acland                                                                        Carried

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Chief Executive Employment Committee Meeting - Public Excluded Minutes -  22 February 2016

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·    Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person.

2

Chief Executive's Performance Report - Third quarter update

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

3

Draft KPIs 2016/17

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

The meeting went into public excluded session at 1.05pm and resumed in public session at 2.01pm. 

7.       Re-admittance of the Public

Resolved CEE/2016/008

THAT the public be re-admitted to the meeting.

Her Worship the Mayor/Matheson                                               Carried

 

 

There being no further business the meeting ended at 2.01pm.

 

Confirmed as a correct record of proceedings:

 

 

 

                                                       Chairperson                                     Date