Minutes of a meeting of the Works and Infrastructure Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Tuesday 10 May 2016, commencing at 9.00am
Present: Councillor E Davy (Chairperson), Her Worship the Mayor R Reese, Councillors I Barker, L Acland, R Copeland, M Lawrey (Deputy Chairperson), G Noonan and T Skinner
In Attendance: Councillor M Ward, Chief Executive (C Hadley), Group Manager Infrastructure (A Louverdis), Senior Asset Engineer - Solid Waste (J Thiart), Senior Asset Engineer - Transport and Roading (R Palmer), Asset Engineer - Transport (C Pawson), Manager Communications and Acting Manager Libraries and Heritage Facilities (P Shattock), Youth Councillors (M Dahal and B Rumsey), and Administration Adviser (L Canton)
There were no apologies.
2. Confirmation of Order of Business
There was no change to the order of business.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4.1 Graham Wells – Recycling and Rubbish Collection
Mr Wells did not attend.
5.1 31 March 2016
Document number M1798, agenda pages 8 - 16 refer.
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Resolved WI/2016/032 THAT the minutes of the meeting of the Works and Infrastructure Committee, held on 31 March 2016, be confirmed as a true and correct record. |
Attendance: Councillor Acland joined the meeting at 9.03am.
6. Status Report - Works and Infrastructure Committee - 10 May 2016
Document number R5849, agenda pages 17 - 21 refer.
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Resolved WI/2016/033 THAT the Status Report Works and Infrastructure Committee 10 May 2016 (R5849) and its attachment (A1150321) be received. |
There was no Chairperson’s report.
Transport and Roading
8. Main Road Stoke Speed Limit - Deliberations Report
Document number R5622, agenda pages 22 - 72 refer.
Asset Engineer – Transport, Chris Pawson, presented the report.
In response to questions regarding cyclists, Mr Pawson explained how cycle safety issues around the Elms Street intersection were addressed in the concept design for safety improvement works in that section of Main Road Stoke.
Attendance: Her Worship the Mayor joined the meeting at 9.09am.
In response to further questions, Mr Pawson said it was expected that reducing the speed limit from 80km/hour to 60km/hour would result in increased throughput and a small but unnoticeable increase in travel time.
Mr Pawson presented the concept design for safety improvement works (A1550184).
Council Davy moved and Councillor Acland seconded the recommendation in the officer’s report.
Councillors speaking in support of the motion noted the importance of addressing cycle safety. Some concerns with the narrowing of the southbound on-road cycle lane were noted. Officers said they expected any remaining safety issues would be identified in a post-construction audit.
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1 A1550184 - Elm Street Intersection layout |
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Resolved WI/2016/034 THAT the report Main Road Stoke Speed Limit - Deliberations Report (R5622) and its attachments (A1521274, A1486083 and A1521649) be received; AND THAT it be agreed that the speed limit on Main Road Stoke between Saxton Road and Salisbury Road be reduced from 80km/h to 60km/h on completion of the Elms Street/Main Road Stoke intersection safety improvements and associated speed reduction measures; AND THAT schedules G and I in the Speed Limits Bylaw 2011 be amended to reflect this change; AND THAT physical works approved at the Elms Street/Main Road Stoke intersection be funded from the Minor Improvements budget in 2016/17. |
9. Waimea Road Refuge - Consultation outcomes
Document number R5770, agenda pages 73 - 77 refer.
Senior Asset Engineer - Transport and Roading, Rhys Palmer, presented the report and gave a PowerPoint presentation (A1546729) on the Waimea Road Refuge concept plan. He explained that the presentation showed desire lines which influenced the placement of pedestrian refuges and showed that the pedestrian refuge was appropriately sited.
In response to questions, Mr Palmer explained how safety issues for pedestrians and motorists were addressed in the concept plan. He added that although the cyclist pinch point identified by a submitter did exist, it would not be exacerbated and on balance, the new design was a safer solution than the current situation where pedestrians crossed at will.
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1 A1546729 - Waimea Road pedestrian refuge consultation outcomes |
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Resolved WI/2016/035 THAT the report Waimea Road Refuge - Consultation outcomes (R5770) and its attachment (A1531450) be received; AND THAT in line with community feedback, approval be given to construct a pedestrian refuge in the location shown in attachment 1 at an estimated cost of $30,000. |
10. Capital Project Budget Status Report
Document number R5818, agenda pages 78 - 80 refer.
Group Manager Infrastructure, Alec Louverdis, presented the report.
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Resolved WI/2016/036 THAT the Capital Project Budget Status Report (R5818) be received; |
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Recommendation to Council WI/2016/037 THAT with respect to the Montcalm/ Arrow/Washington Valley/Hastings stormwater upgrade project that $116,000 be transferred from the current provision in 2016/17 to 2015/16 to maintain continuity of this multi-year project. |
11. Future of Green Waste
Document number R5797, agenda pages 81 - 85 refer.
Group Manager Infrastructure, Alec Louverdis, presented the report. Senior Asset Engineer - Solid Waste, Johan Thiart, joined the meeting.
In response to questions, Mr Louverdis explained the likely volumes and costs of the green waste collected at Pascoe Street transfer station and how it would be stored whilst options for further disposal were considered. He confirmed that, once a solution for green waste was agreed, the public would not experience any change to the current service at the Pascoe Street transfer station.
In response to further questions, Mr Louverdis said that discussions with Tasman District Council on a potential partnership for green waste would most likely include non-priced attributes and price. He explained that discussions would reserve Nelson City Council’s right to explore other options, and that Nelson City Council would not be bound by any outcome of the joint tender with Tasman District Council.
Attendance: Councillor Lawrey left the meeting at 10.23am.
Councillor Acland moved and Councillor Davy seconded the recommendations in the officer report.
During discussion of the motion, councillors discussed the possibility of further education to encourage ratepayers to deal with their green waste at home in line with the Nelson 2060 strategy’s sustainability and lifestyle principles, but it was also noted that intensified housing limited space for home composting.
Attendance: Councillor Lawrey returned to the meeting at 10.28am.
Some councillors expressed a view that a contract with a commercial operator was preferred over a joint approach with Tasman District Council. It was suggested that eventually the cost of taking green waste to the transfer station may override the convenience aspect to ratepayers.
It was noted that the ability to take green waste to the Pascoe Street transfer station was valued by ratepayers. Mr Louverdis said it was anticipated that the new arrangement would maintain the current level of service to ratepayers as ratepayers would still take green waste to the transfer station.
Councillors requested that the outcome of the tendering process be reported back to the Works and Infrastructure Committee before a final decision was made.
Attendance: The meeting adjourned from 10.43am to 10.53am.
With the agreement of the mover and seconder, the last clause of the motion was amended to incorporate a report back to the Committee for decision.
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Resolved WI/2016/038 THAT the report Future of green waste (R5797) be received. |
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Recommendation to Council WI/2016/039 THAT following a review of green waste services at the request of Council: THAT Nelson City Council partner with Tasman District Council to call for public tenders with respect to their green waste in June 2016; AND THAT failing success with this approach with Tasman District Council, that officers be authorised to negotiate a contract with a commercial operator to accept Nelson City Council’s green waste; AND THAT in the interim, Council continues to take green waste at the Pascoe Street transfer station; AND THAT the outcome of the tendering process, either in partnership with Tasman District Council, or with a commercial operator, be reported back to the Works and Infrastructure Committee for a decision. |
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Resolved WI/2016/040 THAT the public be excluded from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Works and Infrastructure Committee Meeting - Public Excluded Minutes - 31 March 2016 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
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2 |
Status Report - Works and Infrastructure Committee - 10 May 2016
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information |
The meeting went into public excluded session at 10.55am and resumed in public session at 11.00am.
Please note that as the only business transacted in public excluded was to confirm the minutes and receive the status report, this business has been recorded in the public minutes. In accordance with the Local Government Official Information Meetings Act, no reason for withholding this information from the public exists.
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Document number M1799, public excluded agenda pages 3 – 6 refer. |
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Resolved WI/2016/041 THAT the minutes of part of the meeting of the Works and Infrastructure Committee, held with the public excluded on 31 March 2016, be confirmed as a true and correct record. |
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14. Status Report - Works and Infrastructure Committee - 10 May 2016 - Public Excluded |
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Document number R5850, public excluded agenda pages 7 – 8 refer. |
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Resolved WI/2016/042 THAT the Status Report Works and Infrastructure Committee 10- May 2016 (R5850) and its attachment (A1150333) be received. |
15. Re-admittance of the Public
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Resolved WI/2016/043 THAT the public be re-admitted to the meeting. |
There being no further business the meeting ended at 11.00am.
Confirmed as a correct record of proceedings:
Chairperson
Date