Minutes of a meeting of the Planning and Regulatory Committee

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Thursday 19 May 2016, commencing at 9.17am   


Present:              Councillor B McGurk (Chairperson), Her Worship the Mayor R Reese, Councillors I Barker, R Copeland, E Davy, M Lawrey, M Ward and Ms G Paine

In Attendance:   Councillor P Matheson, Chief Executive (C Hadley), Group Manager Strategy and Environment (C Barton), Manager Communications and Acting Manager Libraries and Heritage Facilities (P Shattock), Manager Consents and Compliance (M Bishop), Manager Building (M Brown), Manager Environmental Programmes (D Evans), and Administration Adviser (J McDougall)

Apology:             Councillor K Fulton


1.       Apology


Resolved PR/2016/023

THAT an apology be received and accepted from Councillor Fulton.

McGurk/Davy                                                                             Carried

2.       Confirmation of Order of Business

There was no change to the order of business.

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum 

There was no public forum.

5.       Confirmation of Minutes

5.1      21 April 2016

Document number M1843, agenda pages 5 - 11 refer.

Resolved PR/2016/024

THAT the minutes of the meeting of the Planning and Regulatory Committee, held on 21 April 2016, be confirmed as a true and correct record.

Lawrey/Ward                                                                              Carried


6.       Status Report - Planning and Regulatory Committee - 19 May 2016

Document number R5899, agenda pages 12 - 14 refer.

Resolved PR/2016/025

THAT the Status Report Planning and Regulatory Committee 19 May 2016 (R5899) and its attachment (A1155974) be received.

Davy/Ward                                                                                 Carried


7.       Chairperson's Report

Document number R5916, agenda page 15 refers.

Resolved PR/2016/026

THAT the Chairperson's Report (R5916) be received, and the contents noted.

McGurk/Paine                                                                             Carried



8.       Building Unit Fees and Charges from 1 July 2016

Document number R5774, agenda pages 16 - 26 refer.


Manager Building, Martin Brown, spoke to the report. In answer to a query, he advised that applications regarding the erection of marquees often came in less than 20 days before the date needed, which resulted in extra work, and therefore costs, for staff and inspectors.

Attendance: Her Worship the Mayor left the meeting at 9.34am.

In response to a question, Group Manager Strategy and Environment, Clare Barton, confirmed that officers had delegated power to set fees and charges.

Councillor McGurk, seconded by Councillor Ward, moved the following motion from the officer report.

THAT the report Building Unit Fees and Charges from 1 July 2016 and its attachment (A1535679) be received and noted.

Concern was expressed about the increases and it was suggested that, in future, if fees need to be raised that it be done incrementally.

Attendance: Ms Paine declared an interest.

A division was called:


Councillor Barker


Councillor Copeland


Councillor Davy


Councillor Fulton


Councillor Lawrey


Councillor McGurk


Councillor Ward


Her Worship the Mayor


External appointee – Glenice Paine  yes

Interest declared


The motion was lost, 4-2.  

Policy and Planning

9.       Strategy and Environment Report for 1 January to 31 March 2016

Document number R5424, agenda pages 27 - 44 refer.


Manager Consents and Compliance, Mandy Bishop, and Manager Building, Martin Brown, presented the report.

Attendance: Councillor Lawrey left the meeting from 9.47am to 9.50am.


In response to a query, Ms Bishop advised that parking wardens took action regarding vehicles being advertised for sale at the roadside.

Resolved PR/2016/027

THAT the report Strategy and Environment Report for 1 January to 31 March 2016 (R5424) and its attachment (A1514360) be received.

Davy/Ward                                                                                 Carried



There being no further business the meeting ended at 9.57am.


Confirmed as a correct record of proceedings:



                                                       Chairperson                                     Date