Minutes of a meeting of the Community Services Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 26 May 2016, commencing at 9.03am
Present: Councillor P Rainey (Chairperson), Her Worship the Mayor R Reese, Councillors M Lawrey, P Matheson, G Noonan (Deputy Chairperson), T Skinner and M Ward
In Attendance: Councillors I Barker, K Fulton and B McGurk, Chief Executive (C Hadley), Group Manager Community Services (C Ward), Manager Communications (P Shattock), Manager Administration (P Langley), Administration Adviser (S Burgess), and Youth Councillors (K Phipps and A James)
There were no apologies.
2. Confirmation of Order of Business
There was no change to the order of business.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4.1 Friends of the Glen
Bernard Downey, Merin Burdon, Bob Burdon and Nicole Gooley spoke to the Committee about the history of the Glen Playground land and the development of the Playground. They thanked Council and its officers for the support and funding for the Playground. A PowerPoint presentation was given (A1555358) which showed photos of the Playground’s development.
Mr Downey and Ms Gooley raised concerns about ditch drainage at The Glen, and provided detail of overflows onto properties.
On behalf of Council, the Chairperson thanked the Glen Playgroup and Friends of the Glen for their efforts regarding the Glen Playground.
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1 A1555358 - Friends of the Glen - Glen Playground Presentation |
4.2 Nelson Multicultural Council
Barbara Bedeschi and Soheil Ighani gave a PowerPoint presentation (A1554792) and provided a handout (A1554788) on the Nelson Multicultural Council (NMC).
Ms Bedeschi spoke about the purpose and history of the NMC and the challenges it faced with the recent reduction in funding and staff. She emphasised the NMC’s function of being a gateway organisation for migrants and refugees when they move to Nelson.
Ms Bedeschi said the NMC wished to start dialogue with Council to discuss collaboration, joint initiatives, connections and long term planning, for the benefit of both the community and Council. She spoke about the dream to create a migrant hub for ideas, business, leadership and diversity.
In response to questions, Ms Bedeschi advised that the NMC had enough funding to pay their coordinator for a further six months, and would likely be closed in eight months if further funding could not be arranged. She said the NMC would need $145,000 per annum to provide an appropriate level of service.
In response to further questions Ms Bedeschi explained the welcome centre on Bridge Street had been moved to the second storey to save money. She said the NMC needed skilled people to join its Board, as well as funding for analysis of the situation with regards to migrants and refugees.
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1 A1554788 - Nelson Multicultural Council Handout 2 A1554792 - Nelson Multicultural Council PowerPoint |
5.1 14 April 2016
Document number M1830, agenda pages 8 - 14 refer.
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Resolved CS/2016/024 THAT the minutes of the meeting of the Community Services Committee, held on 14 April 2016, be confirmed as a true and correct record. |
6. Status Report - Community Services Committee - 26 May 2016
Document number R5933, agenda pages 15 - 18 refer.
In response to a question, Group Manager Community Services, Chris Ward, provided further detail on the progress of the successful Arts Fund concepts.
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Resolved CS/2016/027 THAT the Status Report Community Services Committee 26 May 2016 (R5933) and its attachment (A1157454) be received. |
The Chairperson gave an update on meetings regarding the draft Marina Strategy, highlighting that some common feedback had been received. He also spoke about continued work with the BMX Club at Saxton Field.
The Chairperson advised that the Youth and Community Facilities Trust had ceased operations, and thanked the Trust on behalf of Council for its work in the community.
Recreation and Leisure
8. Stoke Community and Sports Facility - Fees and Charges
Document number R5724, agenda pages 19 - 25 refer.
Manager Operations and Asset Management, Peter Anderson, and Major Projects Engineer, Darryl Olverson, presented the report. An update to the Community Centre Hire fees was tabled (A1556888).
It was noted that the heading in the main hall fees table ‘Meeting Non-Commercial/Cultural’ would be adjusted for greater clarity.
In response to a question, Group Manager Community Services, Chris Ward, advised that the proposed fees were similar to those charged by other facilities which were well used.
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Resolved CS/2016/028 THAT the report Stoke Community and Sports Facility - Fees and Charges (R5724) and its attachment (A1546950) be received; Lawrey/Ward Carried Resolved CS/2016/029 AND THAT the amended Stoke Community and Sports Facility Fees and Charges as per Attachment 1 (A1546950) of Report R5724 be approved for 2016/17. |
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1 A1556888 - Stoke Community and Sports Facility Updated Main Hall fees |
Community Development
9. Funding Reallocation for Youth Activities in 2016/17
Document number R5897, agenda pages 26 - 29 refer.
Manager Community Partnerships, Shanine Hermsen, presented the report.
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Resolved CS/2016/030 THAT the report Funding Reallocation for Youth Activities in 2016/17(R5897) be received. |
In response to questions, Ms Hermsen explained that Council funding for the Youth and Community Facilities Trust (YCT) had previously been for youth recreation activities and the manager’s salary. She added the YCT also received community investment funding and provided a range of other services.
Concerns were raised about gaps in service that may result from the YCT ceasing operations.
In response to a question, Group Manager Community Services, Chris Ward, advised that emergency housing was primarily an issue for central government. He added that the YCT had focussed on wraparound support for youth with emergency housing needs.
In response to a question, Ms Hermsen advised that a Youth Strategy would enable Council to go into more detail about planning for youth, as opposed to the high-level vision information in Council’s Social Wellbeing Policy.
Councillor Ward, seconded by Councillor Noonan, moved a motion:
THAT the $100,000 allocated to the Youth and Community Facilities Trust in the 2016/17 draft Annual Plan be reallocated to youth activities for 2016/17 only, in alignment with Community Investment Fund processes;
AND THAT the funding be allocated in line with the Youth section of Council’s Social Wellbeing Policy 2011 and the Community Assistance Policy 2015 with consideration given to resulting gaps in the services provided by Youth and Community Facilities Trust;
AND THAT Council engages with stakeholders in the youth sector to develop a Youth Strategy to guide future Council support for youth development and activities.
The Committee discussed the motion, with some concerned the reference to gaps in services provided by the YCT would limit the allocation of funding.
Attendance: The meeting adjourned from 10.19am to 10.24am.
The efforts of the trustees of the YCT and the Chairperson of the Community Services Committee were acknowledged.
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Recommendation to Council CS/2016/031 THAT the $100,000 allocated to the Youth and Community Facilities Trust in the 2016/17 draft Annual Plan be reallocated to youth activities for 2016/17 only, in alignment with Community Investment Fund processes; AND THAT the funding be allocated in line with the Youth section of Council’s Social Wellbeing Policy 2011 and the Community Assistance Policy 2015 with consideration given to resulting gaps in the services provided by Youth and Community Facilities Trust; AND THAT Council engages with stakeholders in the youth sector to develop a Youth Strategy to guide future Council support for youth development and activities. |
REports from Committees
10. Nelson Youth Council Update
Document number R5931, agenda pages 30 - 40 refer.
Nelson Youth Councillors, Alana James and Keegan Phipps, spoke about the recent Rockquest event, initiatives in youth employment, the youth councillors’ plan of action, and how the Nelson Youth Council was shown as a model example of a youth council at the recent Aotearoa Youth Declaration conference.
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Resolved CS/2016/032 THAT the minutes of a meeting of the Nelson Youth Council, held on 22 March 2016, be received. |
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Resolved CS/2016/033 THAT the minutes of a meeting of the Nelson Youth Council, held on 13 April 2016, be received. |
Attendance: Councillor Ward left the meeting at 10.33am.
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Resolved CS/2016/034 THAT the unconfirmed minutes of a meeting of the Community Investment Funding Panel, held on 15 April 2016, be received. |
Attendance: Councillor Ward returned to the meeting at 10.37am.
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Resolved CS/2016/035 THAT the public be excluded from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Community Services Committee Meeting - Public Excluded Minutes - 14 April 2016 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. |
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2 |
Status Report - Community Services Committee - 26 May 2016
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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3 |
Stoke Community and Sports Facility - User Agreements
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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4 |
Community lease - Get Moving, Saxton Field
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
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5 |
Community lease - Tahunanui Community Centre
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session at 10.37am and resumed in public session at 12.01pm, during which time Her Worship the Mayor left the meeting.
15. Re-admittance of the Public
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Resolved CS/2016/036 THAT the public be re-admitted to the meeting. |
There being no further business the meeting ended at 12.01pm.
Confirmed as a correct record of proceedings:
