AGENDA
Ordinary meeting of the
Community Services Committee
Thursday 26 May 2016
Commencing at 9.00am
Council Chamber
Civic House
110 Trafalgar Street, Nelson
Membership: Councillor Pete Rainey (Chairperson), Her Worship the Mayor Rachel Reese, Councillors Ruth Copeland, Matt Lawrey, Paul Matheson, Gaile Noonan (Deputy Chairperson), Tim Skinner and Mike Ward
Guidelines for councillors attending the meeting, who are not members of the Committee, as set out in Standing Orders:
· All councillors, whether or not they are members of the Committee, may attend Committee meetings (SO 2.12.2)
· At the discretion of the Chair, councillors who are not Committee members may speak, or ask questions about a matter.
· Only Committee members may vote on any matter before the Committee (SO 3.14.1)
It is good practice for both Committee members and non-Committee members to declare any interests in items on the agenda. They should withdraw from the room for discussion and voting on any of these items.
Community Services Committee
26 May 2016
Nil
2. Confirmation of Order of Business
3.1 Updates to the Interests Register
3.2 Identify any conflicts of interest in the agenda
Document number M1830
Recommendation
THAT the minutes of the meeting of the Community Services Committee, held on 14 April 2016, be confirmed as a true and correct record.
6. Status Report - Community Services Committee - 26 May 2016 15 - 18
Document number R5933
Recommendation
THAT the Status Report Community Services Committee 26 May 2016 (R5933) and its attachment (A1157454) be received.
Recreation and Leisure
8. Stoke Community and Sports Facility - Fees and Charges 19 - 25
Document number R5724
Recommendation
THAT the report Stoke Community and Sports Facility - Fees and Charges (R5724) and its attachment (A1546950) be received;
AND THAT the Stoke Community and Sports Facility Fees and Charges as per Attachment 1 (A1546950) of Report R5724 be approved for 2016/17.
Community Development
9. Funding Reallocation for Youth Activities in 2016/17 26 - 29
Document number R5897
Recommendation
THAT the report Funding Reallocation for Youth Activities in 2016/17(R5897) be received.
Recommendation to Council
THAT the $100,000 allocated to the Youth and Community Facilities Trust in the 2016/17 draft Annual Plan be reallocated to youth activities for 2016/17 only, in alignment with Community Investment Fund processes;
AND THAT the funding be allocated in line with the Youth section of Council’s Social Wellbeing Policy 2011 and the Community Assistance Policy 2015;
AND THAT Council engages with stakeholders in the youth sector to develop a Youth Strategy to guide future Council support for youth development and activities.
REPORTS FROM COMMITTEES
10. Nelson Youth Council Update
Youth Councillors Keegan Phipps and Alana James will provide an update on Youth Council activities.
11. Youth Council Minutes – 22 March 2016 30-35
Document number M1782
Recommendation
THAT the minutes of a meeting of the Nelson Youth Council, held on 22 March 2016, be received.
12. Youth Council Minutes – 13 April 2016 36-40
Document number M1826
Recommendation
THAT the minutes of a meeting of the Nelson Youth Council, held on 13 April 2016, be received.
13. Community Investment Funding Panel - 15 April 2016 41-50
Document number A1452812
Recommendation
THAT the unconfirmed minutes of a meeting of the Community Investment Funding Panel, held on 15 April 2016, be received.
Public Excluded Business
Recommendation
THAT the public be excluded from the following parts of the proceedings of this meeting.
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
|
Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
|
1 |
Community Services Committee Meeting - Public Excluded Minutes - 14 April 2016 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. |
|
2 |
Status Report - Community Services Committee - 26 May 2016
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
|
3 |
Stoke Community and Sports Facility - User Agreements
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
|
4 |
Community lease - Get Moving, Saxton Field
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
|
|
5 |
Community lease - Tahunanui Community Centre
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
11. Re-admittance of the public
Recommendation
THAT the public be re-admitted to the meeting.
Note:
· Youth Councillors Keegan Phipps and Alana James will be in attendance at this meeting. (delete as appropriate)
Minutes of a meeting of the Community Services Committee
Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson
On Thursday 14 April 2016, commencing at 12.42pm
Present: Councillor P Rainey (Chairperson), Her Worship the Mayor R Reese, Councillor R Copeland, Councillor M Lawrey, Councillor P Matheson, Councillor G Noonan (Deputy Chairperson), Councillor T Skinner and Councillor M Ward
In Attendance: Councillors I Barker, K Fulton and B McGurk, Group Manager Infrastructure (A Louverdis), Group Manager Community Services (C Ward), Manager Communication and Acting Manager Libraries and Heritage Facilities (P Shattock), Manager Administration (P Langley), Administration Adviser (E-J Ruthven) and Youth Councillors (D Leaper and E Edwards)
1. Apologies
There were no apologies.
2. Confirmation of Order of Business
There was no change to the order of business.
3. Interests
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
4.1 Cynthia McConville
Cynthia McConville spoke about the contract CLM Fitness had with Nelson City Council for Riverside Pool. She suggested that Riverside Pool’s practice of allowing freedom campers to use the changing facilities may be in contravention of its contract with Council.
In response to questions, Ms McConville said that there were limited showers available for gym and pool users, and when freedom campers used the facilities, they were not available for use by gym and pool users. She added that freedom campers should be directed to use the showers at the superloo in Montgomery Square instead.
In response to further questions she confirmed that adult admission to Riverside Pool was $5, but that staff were charging freedom campers $3 to use the showers.
Attendance: The meeting adjourned for lunch from 12.49pm to 1.17pm, during which time Her Worship the Mayor and Councillor Matheson left the meeting.
5. Confirmation of Minutes
5.1 1 March 2016
Document number M1737, agenda pages 8 - 15 refer.
|
Resolved CS/2016/011 THAT the minutes of the meeting of the Community Services Committee, held on 1 March 2016, be confirmed as a true and correct record. Ward/Lawrey Carried |
6. Status Report - Community Services Committee - 14 April 2016
Document number R5720, agenda pages 16 - 18 refer.
Attendance: Her Worship the Mayor and Councillor Matheson returned to the meeting at 1.19pm.
|
Resolved CS/2016/012 THAT the Status Report Community Services Committee 14 April 2016 (R5720) and its attachment (A1157454) be received. Rainey/Noonan Carried |
7. Chairperson's Report
There was no Chairperson’s Report.
Recreation and Leisure
8. Community Services Fees and Charges
Document number R4753, agenda pages 19 - 40 refer.
Manager Operations, Peter Anderson, presented the report. He said that the initial sentence under section 9: Broadgreen House should be updated to read “following a review, fees are now retained by Council”.
In response to a question, Mr Anderson explained that higher fees for larger numbers of competitors at the Tahunanui Sport Field was as a result of larger numbers of competitors having a greater impact on the park.
There was a discussion regarding proposed fees for Saxton Stadium and Saxton Oval, and it was noted that the same description was used several times in the Pavilion Hire column, but with different prices listed against each.
Attendance: The meeting adjourned from 1.30pm to 1.31pm.
It was agreed that the item would lie on the table until later in the meeting, to enable further information to be gathered.
Attendance: Her Worship the Mayor left the meeting at 1.33pm.
9. Asset Management Planning Update for Parks and Reserves Asset Management Plan 2018 - 2028
Document number R5427, agenda pages 41 - 47 refer.
Andrew Petheram presented the report.
In response to a question, he explained that the reference to development of a raised boardwalk at Tahuna Beach Reserve was in relation to providing access from the beach camp to the beach, but that work was also continuing in relation to providing wheelchair access to the beach.
It was further noted that submissions to the draft Annual Plan 2016/17 had been received regarding outdoor gym equipment in the Stoke area.
|
Resolved CS/2016/013 THAT the report Asset Management Planning Update for Parks and Reserves Asset Management Plan 2018 - 2028 (R5427) and its attachment A1509547 be received and updates noted. Rainey/Ward Carried |
Community Development
10. Youth Services Options and Priorities - Update
Document number R5764, agenda pages 48 - 48 refer.
Group Manager Community Services, Chris Ward, presented the report. He said that work was on-going with different organisations and youth providers, but that more time was required to assess and identify youth options and priorities, and understand gaps in the provision of youth services.
In response to questions, Mr Ward explained that clarity was required in terms of a strategy for youth. He said that the Social Wellbeing Policy was due for review in 2018, but that a youth strategy could be developed separately to this.
In response to further questions, Mr Ward confirmed that there were youth representatives on the Youth and Community Facilities Trust, and said that the report would be brought to the next Community Services Committee meeting.
|
Resolved CS/2016/014 THAT the report Youth Services Options and Priorities - Update (R5764) be received. Rainey/Skinner Carried |
reports from committees
11. Nelson Youth Council - Update
Youth Councillors Daniel Leaper and Emma Edwards provided an update on Nelson Youth Council activities, including the Creative Communities Scheme, the provision of a Youth Council Award for Rockquest, a review of the Community Youth Award, a letter written to the Minister of Education to ask for greater careers education support in schools, and a youth survey being undertaken to inform the Youth Council submission to the draft Annual Plan 2016/17. They further noted a photography exhibition underway at The Refinery as part of Heritage Week activities.
12. Nelson Youth Council - 19 October 2015
Document number M1539, agenda pages 49 - 54 refer.
|
Resolved CS/2016/015 THAT the minutes of a meeting of the Nelson Youth Council, held on 19 October 2015, be received. Rainey/Copeland Carried |
13. Nelson Youth Council - 9 February 2016
Document number M1694, agenda pages 55 - 60 refer.
|
Resolved CS/2016/016 THAT the minutes of a meeting of the Nelson Youth Council, held on 9 February 2016, be received. Rainey/Copeland Carried |
14. Nelson Youth Council - 2 March 2016
Document number M1742, agenda pages 61 - 67 refer.
|
Resolved CS/2016/017 THAT the minutes of a meeting of the Nelson Youth Council, held on 2 March 2016, be received. Rainey/Copeland Carried |
15. Exclusion of the Public
|
Resolved CS/2016/018 THAT the public be excluded from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: Rainey/Copeland Carried |
|
Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
|
1 |
Community Services Committee Meeting - Public Excluded Minutes - 1 March 2016 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
|
2 |
Public Excluded Status Report - Community Services Committee - 14 April 2016
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
|
3 |
Nelson Arts Festival Transition Group Membership Attachments include personal information of potential members. |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. |
The meeting went into public excluded session at 1.54pm and resumed in public session at 2.05pm.
16. Re-admittance of the Public
|
Resolved CS/2016/019 THAT the public be re-admitted to the meeting. Rainey/Ward Carried |
Community Services Fees and Charges - Continued
Document number R4753, agenda pages 19 - 40 refer.
Manager Operations, Peter Anderson, tabled replacement pages from attachment one, relating to Saxton Stadium, Saxton Oval and Broadgreen House (A1537219).
He explained that headings in the table included in the agenda had been missing, and the tabled document separated the descriptions into different hire categories for private functions, non commercial/cultural and community events, and commercial use. He explained how these categories influenced the different hire prices.
In response to a further question, he explained that the hire fee for weddings reflected that additional cleaning costs were required following use of venues for this purpose.
|
Resolved CS/2016/020 THAT the report Community Services Fees and Charges (R4753) and its attachment (A1507700) be received; AND THAT the proposed fees and charges as detailed in attachment 1 (A1507700) of Report R4735 be approved effective 1 July 2016; AND THAT minor corrections be undertaken as outlined through the meeting and these be communicated back via the Councillors’ newsletter; AND THAT it be noted that the charging regime for the Golf Course will be brought to a future Committee meeting; AND THAT it be noted that the charging regime for the Trafalgar Centre will be brought to a future Committee meeting; AND THAT it be noted that the charging regime for Nelson Public Libraries will be brought to a future Committee meeting. Rainey/Copeland Carried |
|
Attachments 1 A1537219 - Tabled document |
There being no further business the meeting ended at 2.16pm.
Confirmed as a correct record of proceedings:
Chairperson
Date
|
|
Community Services Committee 26 May 2016 |
REPORT R5933
Status Report - Community Services Committee - 26 May 2016
1. Purpose of Report
1.1 To provide an update on the status of actions requested and pending.
2. Recommendation
|
THAT the Status Report Community Services Committee 26 May 2016 (R5933) and its attachment (A1157454) be received. |
Shailey Burgess
Administration Adviser
Attachments
Attachment 1: A1157454 - Status Report - Community Services Committee - 26 May 2016
|
|
Community Services Committee 26 May 2016 |
REPORT R5724
Stoke Community and Sports Facility - Fees and Charges
1. Purpose of Report
1.1 To approve fees and charges for general hire for the Stoke Community and Sports Facility for 2016/17 to apply on commissioning and occupation of the building.
2. Delegations
2.1 The Community Services Committee’s area of responsibility covers the provision and operation of recreation and leisure facilities, parks and reserves.
2.2 Officers have delegated authority to set fees and charges, however officers are of the view that approval via the relevant committee is appropriate – in this case the Community Services Committee.
3. Recommendation
4. Background
4.1 The Stoke Community and Sports Facility at Greenmeadows is a major project approved by Council.
4.2 Resource consent has been secured and detailed design complete.
4.3 Expressions of Interest for the construction of the facility have been called, evaluated and five companies have been short-listed. Detailed pricing is underway.
4.4 Council has also approved the relocation of stormwater across the site and this tender has been let and awarded. Work will commence as soon as practical to align with the pending building work.
4.5 It is anticipated that construction on the building will commence in September 2016.
4.6 It is now appropriate for the fees and charges to be set and approved.
4.7 The Community Services Committee resolved as below and in this matter officers are undertaking a comprehensive Section 17A review relating to management of Council’s facilities, specifically looking at packing all venues into one management contract. This review is underway and it is not anticipated that this will affect the fees and charges for 2016/17.
AND THAT it be noted that a report detailing options for the management of the facility is still to be undertaken and will be reported back to a future Community Services Committee;
5. Discussion
5.1 The facility is first and foremost a community facility and comprises 9 rooms for use by the community.
5.2 In arriving at the general fees and charges for the facility in 2016/17, the proposed fees and charges have been set and assessed against the current Revenue and Financing Policy (Premier Park) – the same as for the Saxton Oval and Trafalgar Stadium – at 80-90% from general rates and 10-20% from user charges.
5.3 The proposed fees and charges for general use are as shown in Attachment 1. This attachment also shows a comparison of fees and charges for Saxton Oval Pavilion and Trafalgar Pavilion for the main halls respectively (based on the same per m2 rate).
Options
5.4 The options are to approve or not the proposed fees and charges.
6. Alignment with relevant Council policy
6.1 Setting fees and charges is not inconsistent with previous Council decisions.
6.2 Council have approved this project as part of the Long-Term Plan and work is well advanced.
7. Assessment of Significance against the Council’s Significance and Engagement Policy
7.1 The recommendations outlined in the report are not considered significant in terms of the Council’s Significance and Engagement Policy.
8. Consultation
8.1 No consultation has been undertaken in setting fees and charges for general use.
9. Inclusion of Māori in the decision making process
9.1 Māori have not specifically been consulted on this issue.
10. Conclusion
10.1 The Stoke Community and Sports Facility project is well advanced with the next phase being the construction phase.
10.2 It is timely to consider and approve fees and charges for the facility in anticipation of opening of the facility.
Alec Louverdis
Group Manager Infrastructure
Attachments
Attachment 1: A1546950 - Greenmeadows Community Centre Fees 2016-17 comparisons
Revenue and Financing Policy:
80–100% General Rates
0–20% User charges.
All fees are GST inclusive
|
Community Centre Hire (Ground Floor) |
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Main Hall |
Green Meadows |
Saxton Oval Pavilion |
Trafalgar pavilion |
|
Private Social Functions |
|
|
|
|
Main Hall (includes kitchen) |
184 m² |
190 m² |
220 m² |
|
Full Hall Hire (all day) |
$552 |
Range $370 - $742 |
$655 |
|
Full Main Hall Hire (half day) |
$364 |
|
|
|
Half Main Hall Hire (all day) |
$182 |
|
|
|
Half Main Hall Hire (half day) |
$91 |
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|
|
Meeting Non – Commercial /Cultural |
|
|
|
|
Full Main Hall Hire (all day) |
$364 |
|
|
|
Full Main Hall Hire (half day) |
$240 |
|
|
|
Half Main Hall Hire (all day) |
$120 |
|
|
|
Half Main Hall Hire (half day) |
$60 |
|
|
|
Commercial Use (Seminars or Expos) |
|
|
|
|
Full Main Hall Hire (all day) |
$644 |
|
|
|
Full Main Hall Hire (half day) |
$425 |
|
|
|
Half Main Hall Hire (all day) |
$212 |
|
|
|
Half Main Hall Hire (half day) |
$140 |
|
|
|
|
|
|
|
|
Ground Floor Function Room |
|
|
|
|
Commercial Use (Seminars or Expos) |
|
|
|
|
Function room (all day) |
$360 |
|
|
|
Function room (half day) |
$238 |
|
|
|
Function room (Evening) |
$260 |
|
|
|
Breakout room 2 |
$80 (full day) $40 (half day/evening) |
|
|
|
Meeting-Non Commercial/Cultural and Community Events |
|
|
|
|
Function room (all day) |
$205 |
|
|
|
Function room (half day) |
$135 |
|
|
|
Function room (Evening) |
$147 |
|
|
|
Breakout room 2 |
$46 (full day) 23 (half day/evening) |
|
|
|
Private Social Functions (Weddings/Birthdays) |
|
|
|
|
Function room (all day) |
$310 |
|
|
|
Function room (half day) |
$204 |
|
|
|
Function room (Evening) |
$222 |
|
|
|
Breakout room 2 |
$70 (full day) 35 (half day/evening) |
|
|
|
Large Community Room |
|
|
|
|
Commercial Use (Seminars or Expos) |
|
|
|
|
Large Community room (all day) |
$298 |
|
|
|
Large Community room (half day) |
$196 |
|
|
|
Large Community room (Evening) |
$215 (+9% for evening) |
|
|
|
Small Community room 2 |
$64 (full day) 32 (half day/evening) |
|
|
|
Meeting-Non Commercial/Cultural and Community Events |
|
|
|
|
Large Community room (all day) |
$168 |
|
|
|
Large Community room (half day) |
$111 |
|
|
|
Large Community room (Evening) |
$121 |
|
|
|
Small Community room 2 |
$42 (Full day) 21 (half day/evening) |
|
|
|
Private Social Functions (Weddings/Birthdays) |
|
|
|
|
Large Community room (all day) |
$255 |
|
|
|
Large Community room (half day) |
$168 |
|
|
|
Large Community room (Evening) |
$183 |
|
|
|
Small Community room |
$54 (full day) $27 half day/evening) |
|
|
|
Upper Floor |
|
|
|
|
Upper Floor Function Room (Includes Bar and Kitchenette and Southern Deck) |
|
|
|
|
Commercial Use (Seminars or Expos) |
|
|
|
|
Upper Floor Function room (all day) |
$325 |
|
|
|
Upper Floor Function room (half day) |
$215 |
|
|
|
Upper Floor Function (Evening) |
$234 |
|
|
|
Meeting-Non Commercial/Cultural and Community Events |
|
|
|
|
Upper Floor Function room (all day) |
$214 |
|
|
|
Upper Floor Function room (half day) |
$141 |
|
|
|
Upper Floor Function room (Evening) |
$154 |
|
|
|
Private Social Functions (Weddings/Birthdays) |
|
|
|
|
Upper Floor Function room (all day) |
$279 |
|
|
|
Upper Floor Function (half day) |
$184 |
|
|
|
Upper Floor Function room (Evening) |
$200 |
|
|
|
Upper Floor Breakout Room (and Northern Deck) |
|
|
|
|
Commercial Use (Seminars or Expos) |
|
|
|
|
Upper Floor Function room (all day) |
$182 |
|
|
|
Upper Floor Function room (half day) |
$120 |
|
|
|
Upper Floor Function (Evening) |
$130 |
|
|
|
Private Social Functions (Weddings/Birthdays) |
|
|
|
|
Upper Floor Breakout room (all day) |
$156 |
|
|
|
Upper Floor Breakout room (half day) |
$103 |
|
|
|
Upper Floor Breakout room Function (Evening) |
$112 |
|
|
|
Meeting-Non Commercial/Cultural and Community Events |
|
|
|
|
Upper Floor Breakout room (all day) |
$120 |
|
|
|
Upper Floor Breakout room (half day) |
$79 |
|
|
|
Upper Floor Breakout room Function (Evening) |
$86 |
|
|
|
|
Community Services Committee 26 May 2016 |
REPORT R5897
Funding Reallocation for Youth Activities in 2016/17
1. Purpose of Report
1.1 To consider options for the reallocation of funding budgeted for the Youth and Community Facilities Trust towards funding of youth activities for the 2016/17 year.
2. Delegations
2.1 The Community Services Committee has the area of responsibility for community development.
3. Recommendation
|
THAT the report Funding Reallocation for Youth Activities in 2016/17(R5897) be received. |
Recommendation to Council
4. Background
4.1 Council has been formally supporting youth social services and recreational activities out of ‘The Hub’, the ‘New Hub’ and later ‘The Truck’ since 2002. Youth and Community Facilities Trust (YCT) have provided governance and management over this time.
4.2 Council’s original intent was to support a youth one stop shop (YOSS) in conjunction with other funders for a youth focused space with health, employment support, café, art and recreation activities that catered to a wide youth audience. In more recent years, without a youth specific venue, Council’s funding for the Youth and Community Facilities Trust was allocated to recreation activities through the Truck and supporting the Manager position.
4.3 YCT presented a proposal to Council in October 2015 requesting an increase in investment to continue their service. Officers and the Mayor met with the YCT Board to try and find a way forward using the existing budget provision within the LTP. Having considered its options, the Youth and Community Facilities Trust notified Council on 16 May 2016 of its intention to wind up the organisation at the end of the 2016/17 financial year.
4.4 YCT was to be supported financially by Council with an allocation of $100,000 in the 2016/17 draft Annual Plan. Council needs to consider if and how it wishes to continue to support youth activities with that budget allocation.
4.5 Separately, officers have consulted with several stakeholders who have identified the need for Council to clearly identify the outcomes that it is seeking from investing funds into youth development activities. This would seem to require the development of a youth strategy.
5. Discussion
5.1 Council has identified through the draft Annual Plan 2016/17 that it wishes to engage with youth and providers of youth services and identify key needs and priorities for young people and how Council can best contribute to meeting these. This work will take place in 2016/17.
5.2 Concurrently with this strategic thinking around youth, officers recommend reallocating the $100,000 budgeted for YCT to ensure youth activities can continue in the 2016/17 financial year.
5.3 It is recommended the funding is allocated through a process in line with community investment funding for one year only. It would be made clear that this funding is for one year only so it does not become an expectation for this to continue after 2016/17.
5.4 Interested groups would be asked to provide an Expression of Interest which the Community Investment Panel would then assess and invite groups to submit a full application for assessment and allocation of funding. This will allow any organisation to submit a proposal based on community need and funding can be allocated through a robust and proven process within the community investment fund framework.
5.5 To ensure funding allocations align with Council’s current priorities for Youth, the Youth section of the Social Wellbeing Policy 2011 will be used to guide the allocation of funding in addition to criteria in the Community Assistance Policy. Groups must be able to demonstrate a link to Council’s community outcomes and priorities for youth in the Social Wellbeing Policy such as leisure and recreation opportunities and social connectedness.
5.6 The allocation of funding towards youth development for one year through the community investment fund process will allow strategic thinking to take place for the long term focus around youth development whilst allowing for the continuation of provide services to young people.
6. Options
6.1 Option 1 is for Council not to spend the $100,000 draft Annual Plan allocation for the 2016/17 year and to undertake engagement around priorities for Council’s continued support of youth activities. This would result in a gap in service for youth activities in the 2016/17 year and is not recommended.
6.2 Option 2 is for officers to contract service providers directly to undertake youth activities for 2016/17. This option means that there would be no gap in services, however bears scrutiny to how funding is allocated and may not encompass ideas that could come forward through an expression of interest process. This option is not recommended.
6.3 Option 3 is to allocate the $100,000 through the community investment fund process in line with the Youth section of the Social Wellbeing Policy 2011 and the Community Assistance Policy 2015. There is a potential risk this might set up an expectation this funding would be available in future years; this is offset by being able to allocate funding through a robust process, and it can be made clear during the process that it is for 2016/17 only. This is the recommended option.
6.4 It is also recommended that Council consider the development of a Youth Strategy in line with the outcomes of the engagement as set out in 2016/17 the draft Annual Plan 2016/17.
7. Alignment with relevant Council policy
7.1 The report aligns with Council’s Long Term Plan 2015-25, the Community Partnerships Activity Management Plan 2015-2025 and the objectives set out in the draft Annual Plan 2016/17.
7.2 Council’s Social Wellbeing Policy and Nelson 2060 have been taken into account in the preparation of this report. The recommendations in this report align with the objectives of the Youth section of the Social Wellbeing Policy.
8. Assessment of Significance against the Council’s Significance and Engagement Policy
8.1 This is a decision of low significance in terms of the Council’s Significance and Engagement Policy.
9. Consultation
9.1 No consultation has been completed in the preparation of this report.
10. Inclusion of Māori in the decision making process
10.1 Maori were not specifically consulted in the writing of this report.
11. Conclusion
11.1 Council has a commitment to support youth initiatives as evidenced by its current activity.
11.2 Council wants to better understand what the priorities in the youth space are to guide future support for this activity.
11.3 Officers recommend allocating the budgeted $100,000 (for the Youth and Community Trust) toward youth initiatives for the 2016/17 year through the community investment fund process, whilst engaging with stakeholders on the future support by Council for this activity.
Shanine Hermsen
Manager Community Partnerships
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