AGENDA
Ordinary meeting of the
Commercial Subcommittee
Tuesday 10 May 2016
Commencing at conclusion of Audit, Risk and Finance Subcommittee
Council Chamber
Civic House
110 Trafalgar Street, Nelson
Membership: Mr John Murray (Chairperson), Her Worship the Mayor Rachel Reese, Councillors Luke Acland and Gaile Noonan, and Mr John Peters
Guidelines for councillors attending the meeting, who are not members of the Committee, as set out in Standing Orders:
· All councillors, whether or not they are members of the Committee, may attend Committee meetings (SO 2.12.2)
· At the discretion of the Chair, councillors who are not Committee members may speak, or ask questions about a matter.
· Only Committee members may vote on any matter before the Committee (SO 3.14.1)
It is good practice for both Committee members and non-Committee members to declare any interests in items on the agenda. They should withdraw from the room for discussion and voting on any of these items.
Commercial Subcommittee
10 May 2016
1.1 An apology has been received from Mr John Peters
2. Confirmation of Order of Business
3.1 Updates to the Interests Register
3.2 Identify any conflicts of interest in the agenda
Document number M1803
Recommendation
THAT the minutes of the meeting of the Commercial Subcommittee, held on 31 March 2016, be confirmed as a true and correct record.
Public Excluded Business
Recommendation
THAT the public be excluded from the following parts of the proceedings of this meeting.
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
|
Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
|
1 |
Commercial Subcommittee Meeting - Public Excluded Minutes - 31 March 2016 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities. |
|
2 |
Detailed property assessment: Industrial land in Stoke
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
|
3 |
Ridgeways Joint Venture Sections |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
8. Re-admittance of the public
Recommendation
THAT the public be re-admitted to the meeting.
Minutes of a meeting of the Commercial Subcommittee
Held in the Council Chamber, Floor 2A, Civic House, 110 Trafalgar Street, Nelson (previously advertised to take place in Ruma Marama, Floor 2A, Civic House)
On Thursday 31 March 2016, commencing 3.14pm
Present: Mr J Murray (Chairperson), Her Worship the Mayor R Reese, Councillor G Noonan, and Mr J Peters
In Attendance: Councillors I Barker and B McGurk, Chief Executive (C Hadley), Group Manager Infrastructure (A Louverdis), Group Manager Corporate Services (N Harrison), and Administration Adviser (S Burgess)
Apology: Councillor Acland
1. Apology
|
Resolved COM/2016/001 THAT an apology be received and accepted from Councillor Acland. Her Worship the Mayor/Noonan Carried |
2. Confirmation of Order of Business
There was no change to the order of business.
3. Interests
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Confirmation of Minutes
5.1 14 October 2015
Document number M1527, agenda pages 6 - 8 refer.
|
Resolved COM/2016/002 THAT the minutes of the meeting of the Commercial Subcommittee, held on 14 October 2015, be confirmed as a true and correct record. Her Worship the Mayor/Murray Carried |
5.2 24 December 2015 - Extraordinary Meeting
Document number M1664, agenda pages 9 - 11 refer.
|
Resolved COM/2016/003 THAT the minutes of the extraordinary meeting of the Commercial Subcommittee, held on 24 December 2015, be confirmed as a true and correct record. Noonan/Her Worship the Mayor Carried |
6. Chairperson's Report
There was no Chairperson’s Report.
7. Exclusion of the Public
The Chief Executive, Clare Hadley, advised that an additional public excluded reason for the Forestry item was required, being Section 7(2)(b)(ii) ‘To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.’
|
Resolved COM/2016/004 THAT the public be excluded from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: Peters/Noonan Carried |
|
Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
|
1 |
Commercial Subcommittee Meeting - Public Excluded Minutes - 14 October 2015 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities. · Section 7(2)(j) To prevent the disclosure or use of official information for improper gain or improper advantage. · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. |
|
2 |
Extraordinary Commercial Subcommittee Meeting - Public Excluded Minutes - 24 December 2015 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities.
|
|
3 |
Forestry
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. |
The meeting went into public excluded session at 3.18pm and resumed in public session at 4.10pm.
8. Re-admittance of the Public
|
Resolved COM/2016/005 THAT the public be re-admitted to the meeting. Noonan/Peters Carried |
There being no further business the meeting ended at 4.11pm.
Confirmed as a correct record of proceedings:
Chairperson
Date
